Duplicate Tax Statement Request

Requests for Tax Year 2020 forms will be accepted and processed as of the following dates:

W-2 reprints: February 15
Fellowship Letters: March 1
1042-S: March 15

Requested forms will be encrypted with security protection and emailed to the email address you provide below.

Currently Active Employees
Tax statements for 2018 to present are available in the My UW System portal. You can download, view and print duplicate tax statements via the Tax Statements tab in the Payroll Information module. If you require a tax document prior to 2018, follow the request process below, and note the fee(s) required.

Inactive or Former Employees
All duplicate requests must follow the request process below.

1042-S Requests
1042-S forms will be available by early March. If you have a Glacier account and did not opt out of electronic delivery, you will receive an email with retrieval instructions. Otherwise, your form will be mailed via U.S. mail.

Only certain individuals receive Form 1042-S; those that had a tax treaty exemption applied to their income, and those who received a scholarship or fellowship through payroll before passing the IRS substantial presence test.

Before requesting a duplicate 1042-S, make sure you were eligible to receive one. Compare your total taxable income for the year to the amounts reported on Form W-2 and the fellowship letter. Each dollar of income or stipend will only be reported on one form/letter.

Fee Information

Requests for the previous calendar year are processed at no charge.
Requests for duplicates from 2-5 years ago are $5.00 per form, per year.
Requests for duplicates from before 6 or more years ago are $10.00 per form, per year.

Submit a check, cashier's check or money order payable to the University of Wisconsin. Duplicates will not be processed without payment. Please allow 10 days for processing.

Mail the check to: UW-Shared Services, 660 W. Washington Ave., Suite 201, Madison, WI 53703.

If you have any questions, please contact the Support Center:

Fields marked with an asterisk are required.

Statement(s) Requested

Tax Year*	Statement(s)*	Cost
Tax Year*:	W-2 1042-S Fellowship Tax Letter	Line Total:

Total Cost		Total:

Employee/Requestor Contact Information

Campus(es) Worked at

First Name*

Middle Initial

Last Name*

Date of Birth*

Use this format: mm/dd/yyyy

Email Address*

Phone*

Include your area code.

Mailing Information

Street Address 1*

Street Address 2

City*

State

Zip Code

Province

If outside the US

Country

If outside the US

Payroll/Benefits Coordinator

Only complete this section if you are a payroll/benefits coordinator completing this request on behalf of an employee.

University Payroll/Benefit Coordinator Name

University Payroll/Benefit Coordinator Email

Additional Information

If you would like to add any additional information about this request, enter that here:

Payment Acknowledgement

I understand this request will not be processed until the Service Center has received payment for the total due indicated above (if total is not $0.00).

Related Topics

Duplicate Tax Statement Request

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