2021 Payroll Changes
The Single Payroll project is a system-wide initiative to standardize System payroll by eliminating the monthly payroll cycle and moving all employees to the biweekly payroll cycle. Included as part of this project, benefit deductions will be split evenly over the biweekly paychecks. Below are some common questions and answers that one may have as it relates to this Single Payroll project.
What does single payroll mean?
Single Payroll means moving monthly paid UW System employees to the biweekly payroll schedule. It is important to note that your annual salary amount will not change because of the change in paycheck frequency.
If you are currently paid biweekly, your paycheck will continue to be issued on a biweekly basis however, most of your deductions will be split evenly over two paychecks per month.
What does split deduction mean?
How does this benefit me?
- Biweekly payroll is more frequent and consistent
- Receive your paycheck the same day each pay period
- Most deductions will be split over two paychecks instead of one resulting in more evenly distributed paychecks
How will single payroll affect me and my paycheck?
- 26 paychecks annually for A-Basis (Annual) and hourly employees
- 19-20 paychecks annually (depending on contract dates) for C-basis (Academic) employees
How will split deductions affect me and my paycheck?
Some examples of deductions include:
- Health Insurance
- Dental insurance
- Vision Insurance
- Life insurance
There are typically two months per year when employees receive three paychecks. Deductions will not be deducted on these two paychecks. Wisconsin Retirement System (WRS), UW Tax-Sheltered Annuity (TSA) 403(b) and Wisconsin Deferred Compensation (WDC) 457 Program deduction contributions will continue to be deducted on ALL paychecks.
I'm currently a monthly paid employee, what do I need to do?
If you have automatic/online payments set up (e.g. mortgage payment, car loan, utilities, etc.) you will want to review your monthly finances and prepare for biweekly paychecks and split benefit deductions.
Update the following deductions, if applicable, to adjust for 26 paychecks
- UW Tax-Sheltered Annuity (TSA) 403(b) Program
- Wisconsin Deferred Compensation (WDC) 457 Program
- Additional tax deductions
- Additional direct deposit deductions
- Charitable donations
I'm currently a biweekly paid employee, what do I need to do?
If you have automatic/online payments set up (e.g. mortgage payment, car loan, utilities, etc.) you will want to review and adjust your payments to coincide with your updated biweekly paycheck amounts.
When will I receive my paycheck?
Why aren't paychecks being issued on the 1st and 15th of each month?
Will I receive my checks sooner?
I regularly receive lump sum payments. Is there anything different for me?
Are my benefit deductions changing?
Will my earned leave be affected?
Will this change the timing of my annual leave allocation?
Will my Fair Labor Standards Act (FLSA) designation change based on how I'm paid?
Will this affect my tax withholdings and garnishments?
If you take an additional flat amount out for taxes, you will want to adjust the amount to deduct over 26 paychecks.
Garnishments will automatically be adjusted for a biweekly payroll. Agencies will be informed of the frequency change and what deduction amounts or calculations will be affected.
Will this affect my retirement contributions/deductions?
For UW Tax-Sheltered Annuity (TSA) 403(b) Program and Wisconsin Deferred Compensation (WDC) 457 Program contributions, if you have elected to contribute a flat dollar amount per pay period you may want to adjust your election to a different flat dollar amount so that your monthly total is the same or consider making a percent election prior to the change to a biweekly payroll.
UW Tax-Sheltered Annuity (TSA) 403(b) Program contribution changes can be made one of two ways:
- Log into the MyUW Portal (Note that initial enrollments or stops cannot be completed through the portal. A Salary Reduction Agreement is needed.)
- Complete a Salary Reduction Agreement
Wisconsin Deferred Compensation (WDC) 457 Program contribution changes can be made by contacting WDC directly at www.wdc457.org or 877-457-9327.
Will I get paid for 9 months of work over 12 months?
Why is this change being made?
- Aligns with Operational Excellence goal of 2020FWD
- Simplifies and standardizes institutional payroll processes
- Simplifies communications about payroll procedures
- This change is directed by the 2020FWD Strategic Framework and UW System’s Commitment to Operational Reform and Excellence (CORE) initiative to create efficiencies in key human resources functions including hiring, payroll, and benefits management.
Employee Assistance Program
The EAP provides confidential resources for employees and family members to address personal/work-related concerns. Additionally, the EAP can assist with financial situations. EAP services are provided at no cost (to you and members of your household). For more information review the Employee Assistance Program (EAP) webpage.