HR, Payroll and Benefits News

W-2 Forms Now Available Online

Electronic 2021 W-2 Forms (Wage and Tax Statements) are now available in the MyUW portal for UW System institutions or for UW-Madison. Paper copies are mailed to all employees except those who chose to receive an electronic only W-2 by January 13, 2022. Employees will receive a paper copy of the W-2 Form via U.S. mail postmarked by January 31, 2022.

Instructions to View/Print 2021 W-2 Form.

Availability of Other Tax Forms
Some employees will receive additional tax forms from UW System. These additional forms are not applicable to all employees. Examples include:

  • Form 1095-C - This form includes information about the health insurance coverage offered to you by your University or through the UW System. A separate communication will be sent to employees who will receive this form.
  • The Fellowship Letter – This form shows amounts paid through the University payroll as a Fellowship/Scholarship, which are not considered to be wages by the IRS and are not subject to Social Security or Medicare withholding. The form is typically available in February.
  • The 1042-S Forms – This form includes a foreign person’s income from a U.S. source which is subject to tax withholding. The form is typically available in the MyUW portal for UW System institutions or for UW-Madison in March. Employees who have chosen electronic delivery through the Glacier System may have access to their forms earlier. Others will have their form mailed to their home address. Instructions to View/Print 1042-S Form and Fellowship Letter.

Resources
Visit Tax Statement Help for resources regarding the various tax forms.

Filing Taxes
Employees should use their W-2 Form, not their final 2021 earnings statement, to file taxes.

Some employees have had adjustments to their 2021 taxable earnings since the last 2021 payroll was paid and may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

The IRS will begin accepting and processing 2021 tax year returns on January 31, 2022. Employees may want to file their return as soon as all tax forms are received to minimize the chance of a fraudulent return being processed using their Social Security number, or Individual Taxpayer Identification number. More information is available on the IRS website.

If you have questions, contact your Payroll office.

Source: UW-Shared Services, Service Operations