HR, Payroll and Benefits News

Reminder: Schedule Your Time Off - Use Your Vacation and Personal Holiday Time

If you have not taken time off during the pandemic it might be because of travel and gathering restrictions or because you have been busy triaging issues caused by the pandemic to help keep campuses safe. It’s important to step away from work and tend to your physical, mental and emotional well-being.

Plan ahead and schedule your paid leave now to avoid losing vacation and/or personal holiday hours.

As a reminder, due to the COVID-19 pandemic, Interim Policies were approved as one-time exceptions that allow leave eligible employees to extend the deadline of unused vacation carryover and to carry forward personal holiday hours. The deadline to use the carried over leave time is approaching. Review the charts below for your employee group to determine the deadline for using your vacation and personal holiday time.


Faculty, Academic Staff and Limited Appointees

Paid Leave Type Year Granted       Deadline to Use


Personal Holiday *  

July 1, 2019 - June 30, 2020 (2020 Fiscal Year)

July 1, 2020 - June 30, 2021 (2021 Fiscal Year)


      June 30, 2021





Vacation **  

July 1, 2018 - June 30, 2019 (2019 Fiscal year)

July 1, 2019 - June 30, 2020 (2020 Fiscal Year)


      October 9, 2021

* Personal holiday hours granted July 1, 2019 and carried over an additional year under the one-time exception outlined in UW System Administrative Policy 1200-Interim 05 Vacation, Compensatory Time and Personal Holiday Carryover must be used by June 30, 2021. Additionally, personal holiday hours granted July 1, 2020 must be used by June 30, 2021 as outlined in UW System Administrative Policy 1211 (formerly BN2) Personal Holiday and Legal Holiday Administration.

** Vacation hours granted July 1, 2018 and carried over an additional year under the one-time exception and vacation hours granted on July 1, 2019 must be used by October 9, 2021. UW System Administrative Policy 1200-Interim 08 Extended Vacation Carryover extends this deadline to October 9, 2021 from June 30, 2021.

Any compensatory time that was earned in calendar year 2019 and carried over under the one-time exception and compensatory time earned in calendar year 2020 must be used by April 30, 2021 or it will be paid out in the pay period that includes May 1, 2021.

Remember to submit your leave reports as leave is taken. Also, for months when no leave is taken or if you have taken a required furlough day, a no leave taken report is required.


University Staff

Paid Leave Type Year Granted       Deadline to Use


Personal Holiday ^

January 1, 2020 - December 31, 2020 (2020 Calendar Year)

January 1, 2021 - December 31, 2021 (2021 Calendar Year)


      December 31, 2021





Vacation ^^  

January 1, 2019 - December 31, 2019 (2019 Calendar year)

January 1, 2020 - December 31, 2020 (2020 Calendar Year)


      December 31, 2021

^ All vacation and personal holiday hours carried over under this one-time extension must be used by December 31, 2021.

^^ All vacation hours granted January 1, 2020 and personal leave granted January 1, 2021 must also be used by December 31, 2021.


For detailed information review:

Policies
UW System Administrative Policy 1210 (formerly BN1) Vacation
UW System Administrative Policy 1211 (formerly BN2) Personal Holiday and Legal Holiday Administration

Interim Policies
UW System Administrative Policy 1200-Interim 05 Vacation, Compensatory Time and Personal Holiday Carryover
UW System Administrative Policy 1200-Interim 08 Extended Vacation Carryover
UW System Administrative Policy 1200-Interim 06 University Staff Vacation and Personal Holiday Carryover

UW-Madison Policies
Vacation Policy
Personal and Legal Holidays Policy
COVID-19 Pandemic Leave Policy, Section V

Posted: 2021-03-11, Refreshed: 2021-06-06, 2021-06-15, 2021-08-06, 2021-08-24

Source: UW System Human Resources