Faculty, Academic Staff and Limited Appointees May Bank Unused Vacation for Future Use
Twelve-month Faculty, Academic Staff and Limited Appointees (FAASLI) are eligible to bank unused vacation after they have completed 10 fiscal years (July 1 through June 30) of employment.
Twelve-month FAASLI are allocated vacation on a fiscal year basis. While they can carry unused vacation into the following fiscal year, the vacation must be used by the end of that fiscal year, or it will be lost. The option to bank unused vacation is a way to save vacation for future use.
How Much Vacation Can I Bank?
Twelve-month FAASLI are eligible to bank up to 40 hours of vacation per fiscal year after completing 10 fiscal years of employment, and up to 80 hours of vacation per fiscal year after completing 25 years of employment. The amount of vacation that can be banked is prorated for part-time employees. There is no limit to the total number of hours (balance) that can be retained in Banked Leave and the hours do not expire.
As of June 30th, any remaining vacation or vacation carryover is eligible to convert to banked leave. HRS will convert the vacation carryover first then convert the remaining vacation.
IMPORTANT NOTE: Due to COVID-19, an interim policy allows leave eligible FAASLI to extend the carryover of unused vacation from fiscal year 2019 (July 1, 2018 - June 30, 2019) for one additional year. Unused Personal Holiday from fiscal year 2020 (July 1, 2019 - June 30, 2020) may also be carried forward. All Vacation and Personal Holiday hours carried over under this temporary extension must be used by June 30, 2021. Read More.
When Can I Use my Banked Leave?
With your supervisor's approval, you may use the Banked Leave Balance at any time, and it can be used in any circumstance in which you are allowed to use paid leave.
What If I Terminate Employment?
If you terminate employment any unused banked leave will be paid to you at your current wage rate.
To View Eligible Banked Leave Hours
If you have a Banked Leave balance, you may view your balance:
- Log in to the MyUW portal for UW System institutions or for UW-Madison
- Launch the Time and Absence app and click on the Leave Balances tab.
To Review the Vacation Policies
- UW System Administrative Policy (formerly BN-1) Vacation, Paid Leave Banks, and Vacation Cash (see section 4.E.(2) of the policy for information on banking vacation for Faculty, Academic Staff and Limited Appointees)
- UW-Madison Vacation Policy (section V)
If you have questions, contact your human resources office.
Source: UW System Human Resources and UW-Shared Services, Service Operations