HR, Payroll and Benefits News

Bank Unused Vacation Hours
June 26, 2023

Faculty, Academic Staff and Limited Appointees with a 12-month appointment have an annual opportunity to bank unused vacation after completing 10 or more fiscal years (July 1 through June 30) of continuous service. The deadline to bank unused vacation allocated in fiscal year 2022-23 is September 30, 2023.

Vacation and carryover balance hours that are eligible to be banked may be viewed beginning July 1. Instructions for viewing your leave balances and banking unused vacation are available in the Banked Leave Conversion Tipsheet.

How Much Vacation Can You Bank?

Years of Continuous Service Hours That Can be Banked *
First 10 Years 0
10+ to 25 Years 40
25 Years and Over 80

* The amount of vacation that can be banked is prorated for part-time employees.

There is no limit to the total number of hours (balance) that can be retained in your Banked Leave account. Once vacation is banked the hours do not expire.

When Can Banked Leave Be Used?
With your supervisor's approval, banked leave hours may be used whenever you are allowed to use paid leave.

What If You Terminate Employment?
Unused banked leave hours will be paid to you at your wage rate at termination.


If you have questions, contact your Institution Leave Administrator.

Source: UW System Human Resources
Categories: Leave