2021 News Archive

Employee Well-being Webinars

To live well, it is important to take care of your physical, emotional, and financial well-being. One of the ways to do that is by increasing your knowledge about various aspects of your well-being through webinars.

Below is a selection of well‐being webinars available to help keep your well-being on track! Most of the webinars require registration and last approximately 60 minutes. Visit the UW System Human Resources Well-being Webinars webpage for the registration links and to find more webinars.

  • Well WI Radio: National Minority Health Month/Racism and Public Health
    Vendor: WebMD/StayWell (Well Wisconsin Program Administrator)
    Date and Time: Tuesday, April 27, 2021 - 12:00 pm
    Description: A monthly podcast style program where topics of health and well-being are discussed with experts from all around the state of Wisconsin April is Minority Health Month! Join host, Morgan Meinen, as she talks with Lisa Peyton-Caire, MS.Ed., Founding CEO and President of The Foundation for Black Women’s Wellness.
  • WRS: Understanding Your Annual WRS Statement Benefits
    Vendor: Department of Employee Trust Funds (ETF)
    Date and Time: Friday, May 7, 2021 - 12:00 pm
    Description: Your Annual Statement of Benefits provides a summary of your Wisconsin Retirement System (WRS) account information. Join ETF to learn more about the important topics addressed on your statement including
    • How much you and your employer have contributed to your WRS pension
    • Your vesting status and years of service
    • Your beneficiary designation – what happens to your account if you die before taking a benefit
  • Savings & Spending Plan (Budget) Workshop
    Vendor: UW Credit Union
    Date and Time: Wednesday, May 12, 2021 - 8:00 am
    Description: A change in payroll frequency and timing may bring up questions and financial stress. UW Credit Union Financial Mentors will help you answer those questions and create a spending and saving plan that works for you. This session will also provide options to consider if you will face a temporary budget shortfall due to a change in pay dates.
  • The Art of Active Listening
    Vendor: Kepro (Employee Assistant Program (EAP) Administrator)
    Date and Time: Wednesday, May 12, 2021 - 12:30 pm
    Description: We all “hear”, but often don’t truly listen. In this session, we will explore the differences and learn how to actively listen!

Take the time to manage your well-being! Visit the UW System Human Resources Well-being Webinars web page to get started.

You must attend webinars on your own time or consult with your supervisor for approval to attend during working hours.

Source: UW System Human Resources

Pre-tax versus Roth TSA Contributions

The UW Tax-Sheltered Annuity (TSA) 403(b) Program offers great options to save for your long-term goals. With most UW TSA providers, you can contribute on a pre-tax basis, Roth (after-tax) basis, or a combination of both.

With pre-tax contributions, current taxable income is reduced, and both principal and earnings grow on a tax-deferred basis. When funds are withdrawn, it is taxed as regular income in the year you receive it.

With Roth (after-tax) contributions, the contributions are included in taxable income in the year you make them, but the account balance and earnings are not taxed when you take a qualified distribution. A distribution is qualified if you made your first Roth contribution at least five years before the distribution date, and you are at least 59½ years old.

Wondering which you might benefit from most? Watch this short video: Pre-Tax vs. Roth (After-Tax) Contributions.

Start saving today! You can contribute a percent of your pay or a flat dollar amount. The easiest way to enroll is to submit a completed EZ Enrollment to your human resources office. To enroll with Ameriprise or Lincoln, you will need to work with a representative.

Want to learn more about the program? Visit the UW TSA Program web page. You can also attend the Select, Sign Up and Save webinar on Thursday, April 15, by visiting the Education section. Check out the other education webinar, video, and group seminar opportunities.

Source: UW System Office of Trust Funds

WRS Statement of Benefits Available

The Wisconsin Retirement System (WRS) Statement of Benefits as of January 1, 2021, is now available on the MyUW portal for employees covered by the WRS in 2020.

To view your statement, log in to the portal for UW System institutions or UW-Madison. Launch the Benefit Information app and click on the ETF WRS Statements of Benefits tab.

Your Statement Includes:

  • 2020 earnings and service
  • Updated creditable service
  • Retirement benefit projections (if vested), separation benefit, death benefit
  • Primary beneficiary designation(s)
  • Employee and Employer WRS contributions:
    • For the 2020 plan year, UW System contributed 6.75% of your eligible earnings (for Protectives w/ Social Security the UW System contributed 11.65%)
    • For the 2021 plan year, UW System contributes 6.75% of your eligible earnings (for Protectives w/ Social Security the UW System contributes 11.75%)

Resources

Review Your Beneficiaries

Review the primary beneficiary(ies) listed on your WRS statement. If there are no beneficiaries listed, you either don't have a beneficiary designation on file, or your designation was made before 1998 (beneficiaries added before 1998 are not listed on your statement). It is recommended that you complete a Beneficiary Designation Form if a beneficiary is not listed on your statement.

Death benefits are paid according to the most recent valid beneficiary designation form on file with ETF prior to your death. If no beneficiary designation is on file, death benefits will be paid according to the statutory standard sequence in effect on the date of death. Your beneficiary information does not automatically change when you have a significant life event occur, such as a divorce or a marriage. To add, change or remove beneficiaries complete a Beneficiary Designation form (ET-2320) or Beneficiary Designation-Alternate form (ET-2321). Mail your completed beneficiary designation to ETF at the address listed at the top of the form.

Questions

Information on the WRS can be found on the UW System Employee Benefits WRS web page. If you have questions about your statement after reviewing available resources, contact your human resources office.

Source: UW System Human Resources

Payroll Change: Employees Paid Biweekly will have Benefit Deduction Change on April 22nd Paycheck

UW System employees who are paid biweekly will have their benefits deductions split evenly between their biweekly paychecks beginning on the April 22, 2021 paycheck.

Most benefits deductions will be split evenly between biweekly paychecks and included health, dental, vision, and life insurance deductions. In months when there are three paychecks, benefits deductions will not be taken from the third paycheck with the exception of contributions for the Wisconsin Retirement System (WRS), Tax-Sheltered Annuity (TSA) 403(b) and Wisconsin Deferred Compensation (WDC) 457.

If you are paid biweekly, take the following action:

How you can learn more

Visit the Split Benefits Deductions resources web page where you will find frequently asked questions, budget planning information and the 2021 payroll schedules. Resources are updated periodically to include new information.

Town Hall Meeting for split benefits deductions

A virtual Split Benefits Deductions Town Hall Meeting was held February 16. View the presentation slides and video to learn how your paycheck will be affected and how to prepare for the change.

Presentation Slides
Presentation Video

Savings and Spending Plan Workshops

UW System is partnering with UW Credit Union to help you plan for your paycheck changes. The Savings and Spending Plan (Budget) Workshops will help you create a plan that works for you.

Tuesday, April 27, 2021, 12:00 PM
Wednesday, May 12, 2021, 8:00 AM
Tuesday, June 22, 2021, 5:00 PM

Source: UW System Human Resources

Take the Challenge: Build Your Financial Security

The Wisconsin Strong Financial Fitness Challenge is under way for all Wisconsin Retirement System (WRS) members and their families. The Program is designed to empower members to build financial security and achieve financial wellness at any age. The Financial Fitness Challenge is part of the program that offers participants free access to financial wellness education, resources, and tools to build financial security.

Take the challenge now! Go to https://financialfitnessgroup.com/wi-strong/.

Participants will receive a personalized playlist of courses on topics such as debt management, budgeting, investments, estate planning, and retirement planning. Courses and quizzes take about 15 minutes to complete.

The Challenge: The program is anonymous and only requires an email address and password to participate. Participants login to access the self-assessment checkup and courses anytime beginning today and continuing through 2021. The secure site is powered by the Financial Fitness Group.

Wisconsin Strong: The Wisconsin Strong Financial Fitness Challenge is a part of the Wisconsin Strong: Your Financial Security™. Visit etf.wi.gov/wi-strong and follow along at #WIStrongSecurity.

 

Source: UW System Human Resources

How To Use Your 2021 Benefit ID Cards

Are you using the right benefit ID card when you see your doctor, pick up a prescription, visit the dentist, or get your eyes checked? Using the right ID card when you check in for your appointment or pick up your prescription can save you time and prevent issues later.

State Group Health Insurance ID Card
Present your health insurance ID card at telehealth/virtual visits, office visits, urgent care visits, emergency room visits, routine eye exam services, and during any other appointments that involve healthcare services.

If you did not receive your ID card or need to request a new one, contact your health plan.

Pharmacy Benefits ID Card
If you are enrolled in the State Group Health Insurance Program, you will have a separate ID card to use for pharmacy benefits. The pharmacy benefits are administered by Navitus. Present your Navitus ID card when you:

Contact Navitus at 1-866-333-2757 to request a new ID card or go to www.navitus.com to request one or print one.

Uniform and Supplemental Dental Insurance ID Card
The Uniform Dental and Supplemental Dental Insurance plans are administered by Delta Dental. There are separate ID cards for the Uniform Dental and Supplemental Dental Insurance plans. Present both Delta Dental ID cards at your dental appointment(s) if you are enrolled in the Uniform Dental Insurance plan as well as one of the Supplemental plans.

Go to www.deltadentalwi.com to print a dental insurance plan ID card.

Once you are logged in, your ID card will appear on the right. Click the appropriate link to download and print or save an electronic version of your ID card. You may also contact Delta Dental at 800-236-3712 to request that your ID card(s) be mailed to your home address.

Vision Insurance ID Card
Vision insurance is administered by DeltaVision/EyeMed. If you are enrolled in vision insurance, present your DeltaVision/EyeMed ID card when you check in for your vision appointment.

Go to the DeltaVision/EyeMed to print a vision insurance plan ID card.

Once you are logged in, go to the Account tab, then select Print My ID Card. Contact DeltaVision/EyeMed at 855-544-6035 to request your ID card be mailed to your home address.

Debit Card for Health Care Flexible Spending Account (FSA), Limited Purpose Flexible Spending Account (LPFSA), Health Savings Account, Parking Account
These accounts are administered by ConnectYourCare (CYC). Upon enrollment you will be issued a single debit card even if you are enrolled in multiple accounts. Click the links below to review eligible expenses for each account.

Contact CYC at service@connectyourcare.com or 833-881-8158 with questions.

Review Your Cards for Accuracy
Review your ID cards for accuracy. If there are errors or if you have not received your 2021 benefit plan ID cards, contact the benefit plan to request them.

Source: UW System Human Resources

Corrected 2020 Form 1095-C Available

Due to an incorrect monthly premium amount reported on most 1095-C Forms for the lowest-cost self-only health insurance plan option, corrected 2020 Form 1095-C were issued to employees and are now available online in the MyUW portal. $30 was included on most forms; $31 is the correct amount.

A paper copy will be sent via U.S. Mail in late March to employees that have not authorized electronic receipt of their Form 1095-C.

Form 1095-C is provided to employees who were full-time, as defined by the Affordable Care Act (ACA), for all or some months of 2020. Employees should retain Form 1095-C with their tax records.

For more information regarding Form 1095-C and the ACA: Affordable Care Act. If you have questions after reviewing the available information, contact your Payroll office.

Source: UW System Human Resources

Duplicate Tax Statements

Tax statements (Form W-2, 1042-S*, Fellowship Letters) for the current and previous four years are available for active employees in the MyUW portal.

To print duplicate tax statements, log into the MyUW portal for UW System institutions or for UW-Madison. Launch the Payroll Information app and choose the Tax Statements tab. Statements for 2017 through 2020 are available.

If you need a statement from a year prior to 2017, or if you require a tax document that displays your Social Security number, you may request a duplicate tax statement by completing the Duplicate Tax Statement Request.

*1042-S Requests: If you have a Glacier account, your 2020 1042-S Form is available in Glacier. For those without a Glacier account, 1042-S Forms were mailed in late February and are available in the MyUW portal.

Source: UW-Shared Services, Service Operations

Upcoming Changes to the UW Tax-Sheltered Annuity 403(b) Program

The UW Tax-Sheltered Annuity (TSA) 403(b) Program, a supplemental retirement program, is working on enhancements in 2021. As a part of the process, UW System and the TSA Review Committee have carefully reviewed the program, including the current providers, investments, and communications with the following objectives in mind:

There is no action you need to take at this time. We will keep you updated as enhancements are finalized and implemented throughout 2021. For the most up-to-date information on TSA Program changes, visit the UW TSA 403(b) Program Enhancements page.

Source: UW System Office of Trust Funds

Updated State Group Life Insurance Premiums Effective April 1, 2021

State Group Life insurance premiums are reviewed annually, and any updates are effective on April 1, 2021. Premium changes for:

Employees who are currently enrolled in the State Group Life Insurance program can view their updated 2021 premiums at: State Group Life Premium Notice.

Annual Premium Update
State Group Life Insurance premiums will change effective April 1, 2021, if your age category and/or salary changed since April 1, 2020. Coverage levels are based on:

Premium Rate Changes
Additionally, State Group Life Insurance premium rates will increase for most age categories effective April 1, 2021. There is no change to the premium rates for spouse and dependent coverage.

Review the 2021 State Group Life Insurance premiums. The premium rate changes were approved by the Group Insurance Board which oversees the administration of the State Group Life Insurance program.

The UW System contributes a portion of the cost of your State Group Life Basic and Supplemental Insurance coverage. You pay the full cost of Additional, Spouse and Dependent coverage.

Questions
Review general information about the State Group Life insurance plan, or visit ALEX. If you have questions after reviewing the available information, contact your human resources office.

Source: UW System Human Resources

Employee Well-Being Webinars

To live well, it is important to take care of yours physical, mental and emotional well-being. One way to do so is by increasing your knowledge about the various aspects of your well-being through webinars.

Below is a selection of well‐being webinars available to help keep your well-being on track! Most of the webinars require registration and last approximately 60 minutes. Visit the UW System Human Resources Well-being Webinars webpage for the registration links and to find more webinars.

Well WI Radio: Community Supported Agriculture
Vendor: WebMD/StayWell (Well Wisconsin Program Administrator)
Date and Time: Tuesday, March 23, 2021 – 12:00 pm
Description: Monthly expert interviews on various health topics with professionals around the state! Join host, Morgan Meinen, as she talks with Scott Laeser, an organic produce farmer in Southwest Wisconsin and a member of the board of directors for FairShareCSA. Scott and Morgan will discuss community supported agriculture and the concept of regenerative farming and the impact it can have on our food system, soil health, and carbon footprint.

UW Tax-Sheltered Annuity (TSA) 403(b) Program – Select, Sign Up and Save
Vendor: Fidelity (One of the TSA Program Providers)
Date and Time: Thursday, March 25, 2021 – 1:00 pm
Description: Learn how the UW Tax-Sheltered Annuity (TSA) 403(b) Program works, benefits of the TSA Program, reasons you should save for retirement, guidelines on how much to save and how to get started with the TSA Program.

Managing Your Time While Working Remotely
Vendor: Kepro (Employee Assistant Program (EAP) Administrator)
Date and Time: Wednesday, April 14, 2021 – 12:30 pm
Description: Remote work is becoming the new normal and projections are that it may continue long after COVID-19. This may present some unique time management challenges. Join this webinar to explore the unique challenges that may come with working remotely.

Savings & Spending Plan (Budget) Workshop
Vendor: UW Credit Union
Date and Time: Tuesday, April 27, 2021 – 12:00 pm
Description: A change in payroll frequency and timing may bring up questions and extra financial stress. UW Credit Union Financial Mentors will help you to answer those questions and to create a spending and saving plan that works for you. This session will also provide options to consider if you will face a temporary budget shortfall due to a change in pay dates.

Take the time to manage your well-being! Visit the UW System Human Resources Well-being Webinars webpage to get started.

You must attend webinars on your own time or consult with your supervisor for approval to attend.

Source: UW System Human Resources

Reminder: Schedule Your Time Off – Use Your Vacation and Personal Holiday Time

If you have not taken time off during the pandemic it might be because of travel and gathering restrictions or because you have been busy triaging issues caused by the pandemic to help keep campuses safe. It’s important to step away from work and tend to your physical, mental and emotional well-being.

Plan ahead and schedule your paid leave now to avoid losing vacation and/or personal holiday hours.

As a reminder, due to the COVID-19 pandemic, Interim Policies were approved as one-time exceptions that allow leave eligible employees to extend the deadline of unused vacation carryover and to carry forward personal holiday hours. The deadline to use the carried over leave time is approaching. Review the charts below for your employee group to determine the deadline for using your vacation and personal holiday time.

 

Faculty, Academic Staff and Limited Appointees

Paid Leave Type Year Granted Deadline to Use


Personal Holiday *
July 1, 2019 - June 30, 2020
(2020 Fiscal Year)


June 30, 2021
July 1, 2020 - June 30, 2021
(2021 Fiscal Year)


Vacation **
July 1, 2018 - June 30, 2019
(2019 Fiscal year)


October 9, 2021
July 1, 2019 - June 30, 2020
(2020 Fiscal Year)

* Personal holiday hours granted July 1, 2019 and carried over an additional year under the one-time exception outlined in UW System Administrative Policy 1200-Interim 05 Vacation, Compensatory Time and Personal Holiday Carryover must be used by June 30, 2021. Additionally, personal holiday hours granted July 1, 2020 must be used by June 30, 2021 as outlined in UW System Administrative Policy 1211 (formerly BN2) Personal Holiday and Legal Holiday Administration.

** Vacation hours granted July 1, 2018 and carried over an additional year under the one-time exception and vacation hours granted on July 1, 2019 must be used by October 9, 2021. UW System Administrative Policy 1200-Interim 08 Extended Vacation Carryover extends this deadline to October 9, 2021 from June 30, 2021.

Any compensatory time that was earned in calendar year 2019 and carried over under the one-time exception and compensatory time earned in calendar year 2020 must be used by April 30, 2021 or it will be paid out in the pay period that includes May 1, 2021.

Remember to submit your leave reports as leave is taken. Also, for months when no leave is taken or if you have taken a required furlough day, a no leave taken report is required.

 

University Staff

Paid Leave Type Year Granted Deadline to Use


Personal Holiday ^
January 1, 2020 - December 31, 2020
(2020 Calendar Year)


December 31, 2021
January 1, 2021 - December 31, 2021
(2021 Calendar Year)


Vacation ^^
January 1, 2019 - December 31, 2019
(2019 Calendar year)


December 31, 2021
January 1, 2020 - December 31, 2020
(2020 Calendar Year)

^ All vacation and personal holiday hours carried over under this one-time extension must be used by December 31, 2021.

^^ All vacation hours granted January 1, 2020 and personal leave granted January 1, 2021 must also be used by December 31, 2021.

 

For detailed information review:

Policies
UW System Administrative Policy 1210 (formerly BN1) Vacation
UW System Administrative Policy 1211 (formerly BN2) Personal Holiday and Legal Holiday Administration

Interim Policies
UW System Administrative Policy 1200-Interim 05 Vacation, Compensatory Time and Personal Holiday Carryover
UW System Administrative Policy 1200-Interim 08 Extended Vacation Carryover
UW System Administrative Policy 1200-Interim 06 University Staff Vacation and Personal Holiday Carryover

UW-Madison Policies
Vacation Policy
Personal and Legal Holidays Policy
COVID-19 Pandemic Leave Policy, Section V

Source: UW System Human Resources

Resources for Benefits Deduction and Payroll Schedule Changes

Employees are encouraged to review the resources available for the upcoming Benefits Deduction and Payroll Schedule changes.

Resources include frequently asked questions, budget planning information and the 2021 payroll schedules. Information on Savings and Planning workshops and Town Hall meetings is also available. Resources are updated periodically to include new information.

Source: UW System Human Resources

Maximize Your Retirement Savings with Catch-Up Opportunities

Saving for retirement may have been a challenge in 2020. If you are able to save in 2021, consider maxing out your UW Tax-Sheltered Annuity (TSA) 403(b) Program contributions. The current IRS limit is $19,500 for everyone. But did you know that there are two additional catch-up opportunities? You may be eligible for one or both of these catch-ups.

Age 50 and Older Catch-Up
If you are age 50 and older at any time during 2021, you are eligible to contribute an additional $6,500. You do not need to take any specific action to be eligible for this catch-up.

15-Year Service Catch-Up
If you have at least 15 years of service with UW System in 2021, you may be eligible to contribute an additional $3,000. There are specific eligibility requirements, and you will need to have your situation reviewed. Please contact your human resources office for more information.

In order to adjust your current contribution amount, visit MyUW Portal, click on the Benefits Information tile, and choose Launch full app. At the bottom of the screen select Update TSA Deductions.

Not Enrolled Yet?
If you are not currently enrolled in the TSA Program, it’s never too late! Sign up by completing the EZ Enrollment and turning it into your human resources office.

Visit the TSA Program website for more information.

Source: UW System Office of Trust Funds

Summer Prepay Insurance Premium Deductions

Summer prepay insurance premiums are deducted from spring paychecks to cover the cost of continuing insurance coverage through the summer (contract break) months for eligible Faculty, Academic Staff, Limited Appointees, Student Assistants, and Employees-in-Training.

The following employee groups will have Summer prepay deductions taken for State Group Health Insurance and other insurance programs in which enrolled* in addition to regular monthly insurance premium deductions.

Employees will receive an email with an estimated summer prepay deduction amount prior to the above pay dates.

Why are Summer Prepay Deductions Taken in the Spring?
The additional summer prepay deductions are taken to continue an employee’s insurance coverage through the summer (contract break) months. The Summer prepay deductions must be taken in the spring since these insurance premiums cannot be taken during a contract break and cannot be deducted from summer service/summer session earnings.

What if an Employee’s Employment Status Changes?
If an employee’s summer or fall 2021 employment status changes after they have had summer prepay deductions, they may receive deduction refunds. If an employee will be terminating employment, and will not return in fall 2021, they should contact their human resources office to determine their employment termination and insurance coverage end dates.

Employees who anticipate that they will experience any other status change; marriage, adoption, birth, divorce, etc., should contact their human resources office immediately regarding the impact to their insurance benefits.

What if an Employee does not Have Summer Prepay Deductions Taken?
If an employee does not have summer prepay deductions taken in the spring, and then has a summer session/summer service appointment, they will be billed directly for payment of the additional premiums due to provide them with insurance coverage during the summer months.

If a bill is received, payment must be made by the billing invoice due date to ensure that insurance benefits are not canceled due to non-payment. If benefits are canceled due to nonpayment, the next opportunity to enroll in the insurance benefits may be during the fall 2021 Annual Benefits Enrollment period with an effective insurance coverage date of January 1, 2022.

For questions, contact your human resources office.

* Does not include: Flexible Spending Account (FSA), Health Savings Account (HSA), Tax Sheltered Annuity (TSA), and Wisconsin Deferred Compensation (WDC) deductions. Health Opt-Out Incentive payments and HSA Employer contribution will be processed in the summer months.

Source: UW System Human Resources

America Saves Week Starts February 22: Set a Goal. Make a Plan.

The UW System is promoting America Saves Week, February 22 - 26, to support your financial goals for 2021. Visit the UW System America Saves Week website to register for events, including over a dozen live webinars on topics like retirement, savings, and budgeting. All events are free with registration.

Are you motivated to start saving for your retirement now? An easy and effective way to save is automatically—set it and forget it—through the UW Tax-Sheltered Annuity (TSA) 403(b) Program.

The TSA program can help you invest for your long-term retirement goals. If you already participate in the program, consider increasing your contributions. If you are not a TSA program participant, sign up today. You can invest a portion of your income for retirement on either a pre-tax basis, after-tax basis (Roth), or a combination of both.

Start Small, Think Big. Remember, when you are getting started, no contribution is too small. Even if you set aside one percent of your salary in the UW TSA 403(b) program, that's an important start. Over time, your contributions will add up. Even small amounts of savings can help you in the future.

Source: UW System Human Resources

Form 1095-C Now Available Online

Electronic copies of the 2020 Form 1095-C are now available online in the MyUW portal. Employees will receive a paper copy of Form 1095-C via U.S. mail by March 2, 2021. Paper copies are mailed to all employees except those who elected to receive an electronic only 1095-C by January 18, 2021.

Form 1095-C is provided to all employees who were full-time, as defined by the Affordable Care Act (ACA), for all or some months of 2020. Employees should retain Form 1095-C with their tax records.

For more information regarding Form 1095-C and the ACA: Affordable Care Act.

If you have questions, contact your Payroll office.

Source: UW System Human Resources

America Saves Week, Feb. 22-26: Register for Free Live Webinars!

America Saves Week is February 22 – 26, 2021. There are free live webinars scheduled on topics including budgeting, saving, retirement, and more. To participate in these webinars, register on the UW System America Saves Week website.

The America Saves Week website includes interactive webinars, videos, planning and budgeting resources, and handy tips and information on saving and financial wellness. Take control of your financial future now!

Source: UW System Human Resources

Workshops to Offer Details on Upcoming Employee Paycheck Changes

UW System recently announced benefits deduction and payroll frequency changes for employee paychecks. Benefits deductions will be split evenly between biweekly paychecks for all employees and paycheck frequency will change for employees who are currently paid monthly.

If you are currently paid biweekly, most deductions for benefits such as health, dental, vision, and life insurance will be split evenly over the first two biweekly paychecks each month starting with your April 22, 2021, paycheck. Learn more about how this will affect you and your paycheck on the Split Benefits Deductions resources website.

If you are currently paid monthly, you will be paid on a biweekly schedule beginning in July. Learn more about when these changes to your paycheck will go into effect on the Single Payroll resources website.

Town Hall Meeting for Split Benefits Deductions – February 16
A virtual Split Benefits Deductions Town Hall Meeting was held Tuesday, February 16 for current biweekly paid employees. View the presentation slides and video to learn when split benefits deductions go into effect, how your paycheck will be affected, and information on preparing for the change.

Presentation Slides

Presentation Video

Town Hall Meetings Schedule for Single Payroll Change
If you are currently paid monthly, attend one of four virtual Single Payroll Town Hall Meetings. Learn how you will be paid during the transition, how the new payroll schedule will affect your paycheck, and what you can do to prepare for the change. Each session will provide the same information. Each session will have a different topic of focus based on how you are paid. Please attend the session that applies to you. Go the Single Payroll resources website to join one of these town hall meetings:

Wednesday, March 3, Noon-1:00 PM - Overview for All Employees Paid Monthly
Tuesday, May 4, 8:00-9:00 AM - Information for 9-Month Contract Employees
Thursday, May 13, 4:00-5:00 PM - Information for 12-Month Contract Employees
Monday, May 17 1:00-2:00 PM - Open Session for all Employees Paid Monthly

Spending and Savings Plan Workshops
UW System is teaming with UW Credit Union Financial Mentors to help you plan for changes in your paycheck. The Spending and Savings Plan Workshops will help you create a spending and savings plan that works for you. You must register for the workshop. You can register right up until the workshop starts.

Get More Information on Your Payroll Change
Visit the payroll change website that corresponds to your current pay schedule to get FAQs, Personal Budget Planning Seminars, Town Hall Meeting Schedule, and Paycheck Schedule.

Source: UW System Human Resources

Well Wisconsin Program: New Website

Recently, the Well Wisconsin Program administrator (StayWell) merged with WebMD Health Services. If you are enrolled in the State Group Health Insurance Program, you are eligible for the Well Wisconsin Program. To participate in the Well Wisconsin Program this year, you need to create a new account on the new well-being website known as WebMD ONE.

Although WebMD and StayWell have merged, the Well Wisconsin Program remains the same in 2021. To earn the $150 wellness incentive, you need to complete a health assessment, a health check and one well-being activity by October 8, 2021.

How to Get Started with WebMD

The WebMD ONE website and Wellness At Your Side mobile app is where you will track your progress toward earning the $150 well-being incentive.

Reminder: Your privacy is important. Whether you are completing the health assessment, health check or speaking with a WebMD health coach, WebMD is committed to protecting your privacy. Watch the privacy video for details.

Review the Well Wisconsin Program page to learn more about the program.

Source: UW System Human Resources

America Saves Week, February 22 - 26, 2021

Register now for America Saves Week events!

This year, you may have experienced challenges adjusting to a new normal. America Saves Week, a national campaign encouraging savings and financial planning, is happening Monday, February 22 - Friday, February 26, 2021.

UW System is offering free webinars and financial resources during this time to support your financial goals for 2021. Register for over a dozen webinars on budgeting, saving, retirement and much more on the UW System America Saves Week website.

Webinars are presented by the UW Tax-Sheltered Annuity (TSA) 403(b) providers (Fidelity, T. Rowe Price, and TIAA), Wisconsin’s 529 plan provider (Edvest), UW Credit Union, and Wisconsin Deferred Compensation (WDC) Program provider (Empower). All events are offered at no cost to you – but you must register!

America Saves Week can keep you motivated with information, tips, and reminders to help you reach your financial goals. The America Saves Week campaign is an opportunity to commit - or recommit - to saving for today and for the future.

Source: UW System Human Resources

UW System Announces Payroll Schedule and Benefits Deduction Changes

UW System will be changing the paycheck frequency for employees who are paid monthly and splitting benefits deductions between biweekly paychecks for all employees.

When This Change Will Occur

For Employees Who Are Paid Biweekly:

For Employees Who Are Paid Monthly:

What You Need to Do

How You Can Learn More

Visit the payroll change website that corresponds to your current pay schedule to get FAQs, Personal Budget Planning Seminars, Town Hall Meeting Schedule, and Paycheck Schedule.

Source: UW-Shared Services, Service Operations

Updated Income Continuation Insurance Premiums Effective February 1, 2021

Income Continuation Insurance (ICI) premiums are reviewed annually and any updates are effective February 1, 2021. Any premium change for University Staff will be reflected on the February 25, 2021 paycheck and for Faculty/Academic Staff/Limited Appointees will be reflected on the March 1, 2021 paycheck.

If you are currently enrolled in the ICI program, visit the ICI Premium Notice web page for your personalized updated premium amount. Current enrollees were sent an email January 23 directing them to this customized web page.

Several factors determine your premium amount:

*If you were placed on an intermittent furlough, temporary work reduction, consecutive day furlough or were on an unpaid leave of absence during 2020, review ICI Premium Notice web page for information on how your premium may be affected.

Premium Rate

For 2021 the ICI premium rates will remain at current levels.

Note: The ICI annual premium update does not reflect any enrollment made during the ICI Deferred Enrollment period which began in January and ends March 1, 2021. Employees who are eligible to participate in the ICI Deferred Enrollment period received notification about their opportunity via an email sent January 16, 2021.

For ICI plan information visit the UW System Employee Benefits ICI plan web page. If after reviewing the web page you have additional questions, contact your human resources office.

Source: UW System Human Resources

Income Continuation Insurance Deferred Enrollment Through March 1, 2021

You may be eligible to participate in the annual Income Continuation Insurance (ICI) Deferred Enrollment opportunity now through March 1, 2021. ICI is an ‘income replacement’ benefit that replaces up to 75% of your gross salary if you are unable to work due to a short or long-term disability. Employees who are eligible to participate in the ICI Deferred Enrollment opportunity were notified by email on January 16.

Eligibility

How are ICI Coverage and Premiums Determined?

ICI coverage and premiums are based in part on your eligible earnings.* For University Staff employees, your sick leave balance* is also a factor in determining premiums. For Faculty, Academic Staff and Limited Appointees, the elimination period you elected is an additional factor in determining premiums.

*If you were placed on an intermittent furlough, temporary work reduction, consecutive day furlough or were on an unpaid leave of absence during 2020, review your ICI employee web page for information on how your premium may be affected.

ICI Benefits

For More Information or to Enroll in ICI during the Deferred Enrollment Period

Review the UW System Employee Benefits ICI web page or visit ALEX.

To enroll during the ICI Deferred Enrollment Period, submit an application to your human resources office by 4:30 p.m. on Monday, March 1, 2021.

If you have questions after reviewing the available information, contact your human resources office.

Source: UW System Human Resources

W-2 Forms (Wage and Tax Statements) Now Available Online

Electronic 2020 W-2 Forms (Wage and Tax Statements) are now available in the MyUW portal. Employees will receive a paper copy of the W-2 Form via U.S. mail by February 1, 2021. Paper copies are mailed to all employees except those who chose to receive an electronic only W-2 by January 18, 2021.

Instructions to View/Print 2020 W-2 Form.

Availability of Other Tax Forms
Some employees will receive additional tax forms from UW System. These additional forms are not applicable to all employees. Examples include:

Resources
Visit Tax Statement Help for resources regarding the various tax forms.

Filing Taxes
Employees should use their W-2 Form, not their final 2020 earnings statement, to file taxes.

Some employees have had adjustments to their 2020 taxable earnings since the last 2020 payroll was paid and may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

The IRS will begin accepting and processing 2020 tax year returns on February 12, 2021. Employees may want to file their return as soon as all tax forms are received to minimize the chance of a fraudulent return being processed using their Social Security number, or Individual Tax Payer Identification number. More information is available on the IRS website.

If you have questions, contact your Payroll office.

Source: UW-Shared Services, Service Operations

Save the Date! America Saves Week is February 22-26, 2021

This year, you may have had to do more with less. UW System is promoting financial well-being through the America Saves Week campaign. This campaign encourages individuals and families to set a goal and make a plan to achieve better financial stability through free webinars and other resources. Visit the UW System America Saves Week website for more information. Registration opens Monday, February 1 for these free events!

Source: UW System Human Resources

Electronic-only Distribution of W-2 and 1095-C Forms Available

Active UW employees can receive W-2 and1095-C forms via electronic-only distribution. The W-2 form includes compensation and tax withholding for the previous calendar year. The 1095-C form documents that an employee who worked full-time for all or some months in the previous year was offered health insurance.

Electronic forms are available earlier than mailed paper forms. Electronic delivery is environmentally friendly and secure with less risk of lost or stolen forms.

Choose Electronic-only Distribution by January 18, 2021

  1. Log into the MyUW portal for UW-Madison or for all other UW System institutions.
  2. On the Payroll Information tile select Tax Statements.
  3. On the Tax Statements page, choose Consent to receive W-2 electronically and/or Consent to receive 1095-C electronically. Complete two separate consent forms by JANUARY 18, 2021 to choose electronic distribution of the W-2 and 1095-C form.
  4. Check the I Consent checkbox.
  5. Choose the Submit button.
  6. You will receive a confirmation email within 24 hours. An email will be sent to you by January 31 alerting you to the electronic availability of your forms.
  7. You may withdraw consent at any time using the directions above and choosing the Check here to withdraw your consent checkbox. You will receive a confirmation email within 24 hours.
  8. Consent will cease if you terminate employment.

If you do not complete the consent forms, your W-2 and 1095-C forms will be sent to your mailing address in the MyUW portal.

Note: These consent options do not apply to the 1042-S form. 1042-S forms are available electronically in the Glacier Online Tax Compliance System for employees who choose electronic delivery through that system.

If you have any questions regarding choosing electronic-only distribution of your W-2 and 1095-C forms, contact your Payroll office.

Source: UW-Shared Services