Important Flexible Spending (FSA) & Health Savings Accounts (HSA) News for 2016

2016 Healthcare FSA, Dependent Day Care FSA, Transit & Parking and HSA program participants:

  • Did you know there are two separate and distinct websites for the 2015 and 2016 plan years? 
    To access 2016 account information and submit 2016 claims, log in to https://partners.tasconline.com/ETFEmployee. using the new username/password you used during online enrollment. If you submitted a paper application follow login instructions here: http://etf.wi.gov/members/IYC2016/et-2107fsa.asp 
    To access 2015 account information and submit 2015 claims, use your 2015 log-on and password and log in to http://www.tasconline.com.
  • Were you aware that the current 2015 FSA debit cards will be deactivated after December 31, 2015 for FSA eligible expenses? (Don’t worry, you will get a new card soon. Note: It will have both the TASC and ETF logos on it.)
  • Are you wondering when your healthcare FSA carryover funds will be available to you in the new plan year?
  • Have you asked yourself how the dependent day care FSA account changing from a grace period to run-out period feature impacts you?
  • Did you know that if you currently have an HSA in 2015 and are participating again in 2016 that it must be converted to a new bank account?

Learn more about the important FSA news.

Learn more about the important HSA news.

If you have any questions, please contact your institution’s benefits office.

Source: UW Service Center

Monthly Pay Date for December Earnings is January 4, 2016

If you are a Faculty/Academic Staff/Limited employee (FA/AS/LI) paid on the 1st of each month, this is a reminder that the monthly pay date for December earnings is Monday, January 4 2016. January 4 is the pay date since January 1 (New Year's Day) is a Federal Reserve Holiday.

When a pay date falls on a Federal Reserve holiday or a weekend, the pay date is usually the previous business day. An exception to this is the monthly pay date that falls on New Year's Day, January 1.

To avoid tax-related issues, the January 1 pay date for December earnings is paid in the new calendar year, and must be the first "official banking business day" following the New Year's holiday. The "official banking business day" is defined as a calendar day other than a Saturday, Sunday or a Federal Reserve holiday.

Source: UW Service Center

New IRS Form Required for UW Employees Filing 2015 Taxes

Beginning in 2016, the University of Wisconsin (UW) must file Internal Revenue Service (IRS) Form 1095-C with the IRS to report and document that full-time UW employees were offered health insurance coverage during the previous calendar year (2015).

The UW will also provide all UW employees who were full-time for all or some months of 2015 with a copy of their Form 1095-C. Employees will need the Form 1095-C they receive from the UW as part of their documentation requirement when filing their 2015 taxes. Form 1095-C does not include information about actual health insurance coverage provided, but simply documents that coverage was offered.

Why is Form 1095-C Required for Filing Taxes?

This new IRS tax form requirement is due to the Affordable Care Act (ACA). Form 1095-C will assist employees and the IRS in establishing that ACA obligations have been met for both the employer and the employee.

The employee must comply with the Individual Mandate: maintaining minimum essential health insurance coverage unless they fall within an exception category. Failure to satisfy this obligation may result in a tax penalty.

The employer must comply with the Employer Mandate: offering health insurance coverage to employees. Failure to satisfy this obligation may result in a tax penalty.

Employees will receive Form 1095-C by February 1, 2016. The UW has contracted the mailing distribution of the 1095-C forms to a third-party vendor, BusinessSolver. Please be aware that the return address on the envelope you receive may reflect this. An electronic copy of the form will also be available in the MyUW portals under Payroll Information, in the ‘Tax Statements’ tab.

Form 1095-B to be Distributed by The Insurance Carrier

Beginning in 2016, the insurance carrier must file Form 1095-B with the IRS, and provide a copy to each employee reflected on a Form 1095-B. This form reflects health insurance coverage provided to the employee during the previous calendar year.

Employees will receive Form 1095-B because the insurance carrier provided either the employee or their family member(s) with health insurance coverage during the previous calendar year. Form 1095-B documents employee compliance with the Individual Mandate. Employees will receive Form 1095-B by February 1, 2016.

UW employees will receive an email in January with additional information about the new tax forms and the ACA requirements.

Source: UW Service Center

Review/Update Your Address Information by January 15, 2016 for the Annual W-2 Tax Form Mailing

In late January 2016, your W-2 tax form will be mailed to you and an electronic copy will be available in the UW System portal. Your W-2 Form will be mailed to one of the following addresses:

  • Your home address unless you already have, or are adding, a mailing address (see below).
  • If you have a mailing address, your W-2 will be sent to this address and not your home address.
  • If you do not have a home or mailing address, then your W-2 will be sent to your office location.

Please take a few moments to review your address information. You must update your address by January 15, 2016 to ensure that your W-2 Form is delivered to your preferred address.

To Review Your Home Address:

  1. Log in to My UW System.
  2. Your home address will be in the 'Personal Information' module.
  3. If this is not the address you prefer, click the 'Update my Personal Information' link to update your address. Your home address will appear in the 'Addresses' module. To change your address, choose the "Change addresses" tab. Then choose the 'edit' tab next to your home address.

To Review or Add Your Mailing Address:

  1. Log in to My UW System.
  2. To view your mailing address, click the 'Update my Personal Information' link. Your mailing address will be in the 'Addresses' module.
  3. If this is not the address you prefer or you wish to add a mailing address, choose 'Change addresses' tab. Then choose the 'edit' tab for changing your mailing address or ‘add’ for adding a new mailing address.

While in the ‘Personal Information’ module in the portal, you are also encouraged to use the available links to self-identify your veteran, disability status or ethnicity. Self-identifying is optional. This information is used only for federal reporting purposes and will not be shared in any other way. You are also encouraged to update your Emergency Contact Information, if appropriate.

Questions?

If you have questions, review the instructions on how to update your address information: https://uwservice.wisc.edu/help/personal-information/.

If you have other questions, contact your Payroll/Staff Benefits office.

Source: UW Service Center

Review/Update Your Address Information by January 15, 2016 for the Annual W-2 Tax Form Mailing

In late January 2016, your W-2 tax form will be mailed to you and an electronic copy will be available in the My UW portal. Your W-2 Form will be mailed to one of the following addresses:

  • Your home address unless you already have, or are adding, a mailing address (see below).
  • If you have a mailing address, your W-2 will be sent to this address and not your home address.
  • If you do not have a home or mailing address, then your W-2 will be sent to your office location.

Please take a few moments to review your address information. You must update your address by January 15, 2016 to ensure that your W-2 Form is delivered to your preferred address.

To Review Your Home Address:

  1. Log in to MyUW.
  2. Your home address will be in the \'Personal Information\' module on the ‘Home’ page, or on the ‘Work Record’ tab in the classic view.
  3. If this is not the address you prefer, click the \'Update my Personal Information\' link to update your address. Your home address will appear in the \'Addresses\' module. To change your address, choose the \"Change addresses\" tab. Then choose the \'edit\' tab next to your home address.

To Review or Add Your Mailing Address:

  1. Log in to MyUW.
  2. To view your mailing address, click the \'Update my Personal Information\' link. Your mailing address will be in the \'Addresses\' module.
  3. If this is not the address you prefer or you wish to add a mailing address, choose \'Change addresses\' tab. Then choose the \'edit\' tab for changing your mailing address or ‘add’ for adding a new mailing address.

While in the ‘Personal Information’ module in the portal, you are also encouraged to use the available links to self-identify your veteran, disability status or ethnicity. Self-identifying is optional. This information is used only for federal reporting purposes and will not be shared in any other way. You are also encouraged to update your Emergency Contact Information, if appropriate.

Questions?

If you have questions, review the instructions on how to update your address information: https://uwservice.wisc.edu/help/personal-information/.

If you have other questions, contact your Payroll/Staff Benefits office.

Source: UW Service Center

State Group Life and Income Continuation Insurance Plan Changes Effective January 1, 2016

The following changes to the State Group Life Insurance (SGL) and Income Continuation Insurance (ICI) plans are effective January 1, 2016.

Elimination of the Six-Month WRS Waiting Period for SGL and ICI

Effective January 1, 2016, employees are no longer required to serve six months under the Wisconsin Retirement System (WRS) in order to be eligible for SGL and ICI. The change to the WRS participation requirement is the result of a 2015-17 biennial state budget statutory change.
Important Note: Faculty/Academic Staff/Limited employees (FA/AS/LI) who signed up for ‘regular’ ICI must still wait 12 months before coverage becomes effective, reduced by each month of prior WRS state service. However, the employee may chose ‘early’ ICI coverage and pay the full premium until the WRS participation is met.

Employees who have recently completed or have a pending SGL or ICI applications will be notified by their Benefits office regarding the change in their effective date of coverage and premium deductions.

Employees who became WRS eligible between July 1, 2015 and December 31, 2015 are eligible for SGL coverage effective January 1, 2016 if the application is received by December 30.  If the application is received between January 1 and January 31, coverage will be effective on February 1, 2016.

Premiums are deducted:

  • One month in advance of SGL
  • For the month of coverage for ICI

Change in SGL Effective Date of Coverage for New Employees

The SGL coverage effective date for new employees will be the first day of the month following 30 days from the date of hire.

There are also changes to the effective date due to a Life Event or a return from an unpaid leave of absence.  See your benefits office for more information.

Termination of Coverage at the End of the Month

Effective January 1, 2016, SGL coverage terminates at the end of the month in which employment ends. Eligibility for continuation of coverage has not changed.

 

Source: UW Service Center

State Group Life and Income Continuation Insurance Plan Changes Effective January 1, 2016

The following changes to the State Group Life Insurance (SGL) and Income Continuation Insurance (ICI) plans are effective January 1, 2016.

Elimination of the Six-Month WRS Waiting Period for SGL and ICI

Effective January 1, 2016, employees are no longer required to serve six months under the Wisconsin Retirement System (WRS) in order to be eligible for SGL and ICI.  The change to the WRS participation requirement is the result of a 2015-17 biennial state budget statutory change.
Important Note: Faculty/Academic Staff/Limited employees (FA/AS/LI) who signed up for ‘regular’ ICI must still wait 12 months before coverage becomes effective, reduced by each month of prior WRS state service. However, the employee may chose ‘early’ ICI coverage and pay the full premium until the WRS participation is met.

Employees who have recently completed or have a pending SGL or ICI applications will be notified by their Benefits office regarding the change in their effective date of coverage and premium deductions.

Employees who became WRS eligible between July 1, 2015 and December 31, 2015 are eligible for SGL coverage effective January 1, 2016 if the application is received by December 30.  If the application is received between January 1 and January 31, coverage will be effective on February 1, 2016.

Premiums are deducted:

  • One month in advance for SGL
  • For the month of coverage for ICI

Change in SGL Effective Date of Coverage for New Employees

The SGL coverage effective date for new employees will be the first day of the month following 30 days from the date of hire.

There are also changes to the effective date due to a Life Event or a return from an unpaid leave of absence.  See your benefits office for more information.

Termination of Coverage at the End of the Month

Effective January 1, 2016, SGL coverage terminates at the end of the month in which employment ends. Eligibility for continuation of coverage has not changed.

Source: UW Service Center

2016 WRS Contribution Rates

The Department of Employee Trust Funds (ETF) has announced the 2016 Wisconsin Retirement System (WRS) contribution rates.  Your contribution rate is determined by your WRS employment category.  Most UW employees are covered by either the general or teacher WRS category.  High level administrators (chancellors, president, vice presidents, provosts…) are covered by the executive category, and those whose main duties are related to law enforcement or the protection of the public (police officers, fire fighters) are covered by the protective category.

2015 and 2016 WRS Contribution Rates:

 

General/Teacher

Executives

Protectives w/Social Security

 

2015

2016

2015

2016

2015

2016

Employee Contribution

6.80%

6.60%

7.70%

6.60%

6.80%

6.60%

Employer Contribution

6.80%

6.60%

7.70%

6.60%

9.50%

9.40%

Total

13.60%

13.20%

15.40%

13.20%

16.30%

16.00%

WRS contribution rates are set on an annual basis.  The 2016 contribution rates will apply to all paychecks paid in 2016 beginning on January 4, 2016 for Faculty/Academic Staff/Limited Appointment (FA/AS/LI) paid monthly and January 7, 2016 for University Staff paid bi-weekly.  As a reminder, WRS contributions are taken on a pre-tax basis for state and federal tax purposes.

Source: UW Service Center

New IRS Form 1095-C Required for UW Employees

Beginning in 2016, The University of Wisconsin (UW) is providing IRS Tax Form 1095-C to UW employees who were full time (as defined as by the Affordable Care Act) for all or some months of 2015, or who were otherwise offered insurance by the UW. Employees will need the 1095-C as part of their documentation requirement for their 2015 taxes. Form 1095-C does not include information about actual health insurance coverage provided, but simply documents that coverage was offered.

The UW will also file Form 1095-C with the IRS to report and document that all UW employees who met the Affordable Care Act (ACA) eligibility requirements were offered health insurance coverage during the previous calendar year (2015).

Why is Form 1095-C Required for 2015 Taxes?

The IRS 1095-C tax form requirement is part of the shared responsibility provision of the Affordable Care Act. Form 1095-C will assist the IRS in establishing that ACA obligations have been met for both the employee and the employer. It will also determine whether employees and/or employers are subject to penalties under the ACA’s individual and employer mandates.

Unless they fall within an exception category, the employee must comply with the Individual Mandate: maintaining minimum essential health insurance coverage. Failure to satisfy this obligation may result in a tax penalty.

The employer must comply with the Employer Mandate: offering health insurance coverage to eligible employees who are classified as full-time under the ACA. Failure to satisfy this obligation may result in a tax penalty.

When will I Receive Form 1095-C?

Employees will receive Form 1095-C in early February 2016. The UW has contracted the mailing distribution of the 1095-C forms to a third-party vendor, Businessolver. The return address on the envelope you receive will reflect this. An electronic copy of the form will also be available in early February on the MyUW and UW System portals under Payroll Information, in the ‘Tax Statements’ tab.

Form 1095-B to be Distributed by The Insurance Carrier

Beginning in 2016, the insurance carrier must file Form 1095-B with the IRS and provide a copy to each corresponding employee. This form reflects health insurance coverage provided to the employee during the previous calendar year.

Employees will receive Form 1095-B because the insurance carrier provided either the employee or their family member(s) with health insurance coverage during the previous calendar year. Form 1095-B documents employee compliance with the Individual Mandate. Form 1095-B must be postmarked and sent to employees no later than March 31, 2016.

Questions?

For more information visit: https://www.wisconsin.edu/ohrwd/aca/ where you will find an FAQ regarding the ACA requirements as well as other resources.

Source: UW Service Center

2016 Tax-Sheltered Annuity and Wisconsin Deferred Compensation Contribution Limits Announced

The Internal Revenue Service (IRS) has announced 2016 contribution limits for the UW Tax-Sheltered Annuity 403(b) Program (TSA) and the Wisconsin Deferred Compensation 457 Program (WDC).

In 2016, as in 2015, employees may contribute a basic maximum of $18,000 to the TSA program. Employees age 50 and over can contribute an additional $6,000 for a total of $24,000. These same limits apply to WDC. Employees can contribute the maximum to both programs for a total of $36,000 (under age 50) or $48,000 (age 50 and older).

Employees with 15 or more years of UW service who have contributed less than an average of $5,000 per year over their UW employment, may have an additional "catch-up" opportunity with the TSA program. Check with your Human Resources/Benefits office to see if you are eligible. For more information, see the web page on TSA limits.

Both pre-tax and Roth after-tax 403(b) or 457 contributions count towards the annual limit. For example, if you are under 50, you could contribute $10,000 pre-tax and $8,000 Roth after-tax to each program. Please note Roth IRAs are an investment completely separate from the UW 403(b) and WDC Programs.

Employees currently enrolled in the TSA program can change TSA contributions for 2016 by submitting a Salary Reduction Agreement to their department HR/Payroll and Benefits contact. See the TSA website for more information about enrolling in the program.

If you want to change your TSA deduction for 2016 or enroll in the program, you should submit your TSA Salary Reduction Agreement to your Human Resources/Benefits office in early December. Clearly mark the form as calendar year 2016.

To change your WDC contribution or enroll in the WDC program, call the WDC office at 1-877-457-9327 or visit the website at: http://www.wdc457.org/. WDC changes must be made with Great-West Retirement Services in early December 2015, so that they have adequate time to electronically send the information to the payroll office.

If you want to maximize your TSA and/or WDC contributions for 2016, see the chart below to determine how much to contribute per paycheck.

Number of
Paychecks Annually

2016 Annual
Maximum
2016 Amount
per Paycheck
9 paychecks (under age 50) $18,000.00 $2,000.00
9 paychecks (age 50 and over) $24,000.00 $2,666.67
12 paychecks (under age 50) $18,000.00 $1,500.00
12 paychecks (age 50 and over) $24,000.00 $2,000.00
26 paychecks (under age 50) $18,000.00 $692.31
26 paychecks (age 50 and over) $24,000.00 $923.08

 Note: No deductions are taken during the summer for employees paid on an academic year basis (9 paychecks annually).

Source: UW System Administration

2016 Tax-Sheltered Annuity and Wisconsin Deferred Compensation Contribution Limits Announced

The Internal Revenue Service (IRS) has announced 2016 contribution limits for the UW Tax-Sheltered Annuity 403(b) Program (TSA) and the Wisconsin Deferred Compensation 457 Program (WDC).

In 2016, as in 2015, employees may contribute a basic maximum of $18,000 to the TSA program. Employees age 50 and over can contribute an additional $6,000 for a total of $24,000. These same limits apply to WDC. Employees can contribute the maximum to both programs for a total of $36,000 (under age 50) or $48,000 (age 50 and older).

Employees with 15 or more years of UW service who have contributed less than an average of $5,000 per year over their UW employment, may have an additional "catch-up" opportunity with the TSA program. Check with your Human Resources/Benefits office to see if you are eligible. For more information, see the web page on TSA limits.

Both pre-tax and Roth after-tax 403(b) or 457 contributions count towards the annual limit. For example, if you are under 50, you could contribute $10,000 pre-tax and $8,000 Roth after-tax to each program. Please note Roth IRAs are an investment completely separate from the UW 403(b) and WDC Programs.

Employees currently enrolled in the TSA program can change TSA contributions for 2016 by submitting a Salary Reduction Agreement to their Human Resources/Benefits office. See the TSA website for more information about enrolling in the program.

If you want to change your TSA deduction for 2016 or enroll in the program, you should submit your TSA Salary Reduction Agreement to your Human Resources/Benefits office in early December. Clearly mark the form as calendar year 2016.

To change your WDC contribution or enroll in the WDC program, call the WDC office at 1-877-457-9327 or visit the website at: http://www.wdc457.org/. WDC changes must be made with Great-West Retirement Services in early December 2015, so that they have adequate time to electronically send the information to the payroll office.

If you want to maximize your TSA and/or WDC contributions for 2016, see the chart below to determine how much to contribute per paycheck.

Number of
Paychecks Annually
2016
Annual Maximum
2016
Amount per Paycheck
9 paychecks (under age 50) $18,000.00 $2,000.00
9 paychecks (age 50 and over) $24,000.00 $2,666.67
12 paychecks (under age 50) $18,000.00 $1,500.00
12 paychecks (age 50 and over) $24,000.00 $2,000.00
26 paychecks (under age 50) $18,000.00 $692.31
26 paychecks (age 50 and over) $24,000.00 $923.08

 Note: No deductions are taken during the summer for employees paid on an academic year basis (9 paychecks annually).

Source: UW System Administration

2016 Flexible Spending and Health Savings Account Enrollment Deadline Extended to November 6, 2015

TASC, the plan administrator, has provided the University of Wisconsin notice that the deadline to enroll in the 2016 Flexible Spending Account (FSA) (Includes: Medical, Dependent Care, Transit & Parking) and Health Savings Account (HSA) for eligible participants has been extended to Friday, November 6, 2015. Online enrollment must be submitted by midnight, enrollment via phone must be done by 5:00 p.m., and paper applications must be received by 4:30 p.m.

Who is an eligible participant for the HSA/FSA programs?

 FSA: All benefit-eligible employees may participate in the FSA programs except Fellows, Scholars, Graduate Interns/Trainees or Post-Doctoral Fellows/Trainees.   University Staff Temporary employees may participate in the Transit & Parking FSA program only.

HSA: To be eligible for an HSA, you must be a Wisconsin Retirement System participant who enrolled in a High Deductible Health Plan for 2016 through the 2016 Annual Benefit Enrollment Period which ended on Friday, October30, 2015.

 How do I enroll?

 To enroll in these plans, please go directly through the plan administrator TASC Enrollment Website and follow the instructions provided in the TASC Online Enrollment Guide.  Online enrollments through TASC must be completed by midnight on Friday, November 6, 2015.

  • If you are unable to enroll online and would like to participate, please contact your benefits office for a paper enrollment form. The paper application must be received by 4:30 p.m. on Friday, November 6.
  • You may also enroll over the phone with TASC by 5:00 p.m. on Friday, November 6: 1-844-786-3947.

 How do I get more information?

 For general questions, call TASC Customer Care at (844) 786-3947 or (608) 316-2408, Monday through Friday, 8:00 a.m. - 5:00 p.m.  You may reference the Annual Benefit Enrollment website for more information for Flexible Spending Accounts at https://www.wisconsin.edu/abe/fsa and/or Health Savings Accounts at https://www.wisconsin.edu/abe/hsa.

Source: UW Service Center

UIA Life Insurance Annual $24 Premium Deduction

The annual $24.00 University Insurance Association (UIA) mandatory premium deduction will be taken from October monthly earnings, paid October 30, 2015.

In 2015-2016 the minimum monthly salary required for initial UIA life insurance eligibility is $2,567.00. Participation in the UIA life insurance plan is a condition of employment for UW System Faculty/Academic Staff/Limited Appointment (FA/AS/LI) whose rate of compensation, when eligibility is initially met, is not less than 45% of the average instructor's salary for the previous year.

Once an employee becomes eligible for coverage, eligibility will continue for the full plan year of 10/01/2015 through 09/30/2016. Employees must re-qualify for eligibility each year.

For more information about the plan, see the UIA Fact Sheet: https://www.wisconsin.edu/ohrwd/benefits/download/life/uia/UWS1205-Fact-Sheet-10-2015---c.pdf, or the UW System website at https://www.wisconsin.edu/ohrwd/benefits/life/uia/.

Source: UW Service Center

‘Sabbatical’ Now Referred to as ‘Banked Leave’

Starting on Monday, October 26, University Staff will notice a change to how sabbatical is referenced in the My UW System portal and on their earnings statements.  The balance that was previously displayed as ‘Sabbatical’ is now labeled ‘Banked Leave.’

The change from ‘Sabbatical’ to ‘Banked Leave’ is a change in terminology only; the actual leave balances are unaffected by this change.  This change is part of the new University Personnel System (UPS) implementation.

If you have questions please contact your institution’s benefits office.

Source: UW Service Center

‘Sabbatical’ Now Referred to as ‘Banked Leave’

Starting on Monday, October 26, University Staff will notice a change to how sabbatical is referenced in the MyUW portal and on their earnings statements.  The balance that was previously displayed as ‘Sabbatical’ is now labeled ‘Banked Leave.’

The change from ‘Sabbatical’ to ‘Banked Leave’ is a change in terminology only; the actual leave balances are unaffected by this change.  This change is part of the new Human Resource Design (HRD) personnel system implementation.

If you have questions please contact benefits@ohr.wisc.edu.

Source: UW Service Center

Individual & Family Life Insurance Enrollees can Increase Coverage, October 5 – 30, 2015

If you are a currently enrolled in the Individual and Family Life Insurance plan, you have an annual option to increase your coverage during the Annual Increase Option Period (AIO) from October 5 – 30, 2015.

Actions that May be Taken during the Annual Increase Option Period

During the AIO period, you may elect to increase current coverage by the following amounts:

  • Employee coverage:  $5,000; $10,000; $15,000 or $20,000
  • Spouse/domestic partner coverage:  $5,000 or $10,000
  • Child(ren) coverage:  $2,500

Review 2016 maximum coverage before making your increase election:

  • Employee coverage: $300,000
  • Spouse/domestic partner coverage:  $150,000
  • Child(ren) coverage: $25,000

Remember: Spouse/domestic partner or child life insurance coverage may not exceed your total (employee amount) coverage.

To Review Your Current Coverage and Determine Your Premium

Use the Individual and Family Annual Increase Calculator at https://uwservice.wisconsin.edu/indfam-increase-calculator/ to see your current coverage level and determine your premium for 2016 if you elect to increase coverage. 

Application Information and Deadline

If you want to increase your coverage, you may submit your election online.  Access eBenefits via the UW System portal (https://my.wisconsin.edu).   Go to the Benefits Information module and click on the Open Enrollment link.

If you do not submit your election via eBenefits, you may submit a paper Annual Increase Option form (UWS 1310): https://www.wisconsin.edu/abe/download/life%282%29/aio.pdf to your institution’s benefits office.

All elections to increase coverage must be submitted online or received by your benefits office by 4:30 p.m. on October 30, 2015.  The increased coverage level will be effective January 1, 2016 (new premium deducted from December earnings).

Decreasing or canceling coverage

If you plan to decrease or cancel your coverage, this action cannot be completed through eBenefits, you must complete a paper application: https://www.wisconsin.edu/ohrwd/benefits/download/life/if/app.pdf.  Applications to decrease or cancel coverage may be submitted at any time during the year.  Coverage decreases or cancellations are effective the first of the month following the receipt of the application.

Plan Certificate All of the plan provisions of the group insurance policy are outlined in the certificate.  See the certificate at: https://www.wisconsin.edu/ohrwd/benefits/download/life/if/cert.pdf.

For More Information For More Information go to http://www.wisconsin.edu/abe/life/for more information about the Individual and Family Life insurance plan.  If you have any questions, please contact your institution’s benefits office.

Source: UW Service Center

Individual & Family Life Insurance Enrollees can Increase Coverage, October 5 – 30, 2015

If you are a currently enrolled in the Individual and Family Life Insurance plan, you have an annual option to increase your coverage during the Annual Increase Option Period (AIO) from October 5 – 30, 2015.

Actions that May be Taken during the Annual Increase Option Period

During the AIO period, you may elect to increase current coverage by the following amounts:

  • Employee coverage:  $5,000; $10,000; $15,000 or $20,000
  • Spouse/domestic partner coverage:  $5,000 or $10,000
  • Child(ren) coverage:  $2,500

Review 2016 maximum coverage before making your increase election:

  • Employee coverage: $300,000
  • Spouse/domestic partner coverage:  $150,000
  • Child(ren) coverage: $25,000

Remember: Spouse/domestic partner or child life insurance coverage may not exceed your total (employee amount) coverage.

To Review Your Current Coverage and Determine Your Premium

Use the Individual and Family Annual Increase Calculator at https://uwservice.wisconsin.edu/indfam-increase-calculator/ to see your current coverage level and determine your premium for 2016 if you elect to increase coverage. 

Application Information and Deadline

If you wish to increase your coverage, submit a paper Annual Increase Option form (UWS 1310): https://www.wisconsin.edu/abe/download/life%282%29/aio.pdf to benefits@ohr.wisc.edu.

If your department is offering online enrollment, you may submit your election online.  Access eBenefits via the MyUW portal (http://my.wisc.edu/).   Go to the Benefits Information module and click on the Open Enrollment link.

All elections to increase coverage must be submitted online or received by your benefits office by 4:30 p.m. on October 30, 2015.  The increased coverage level will be effective January 1, 2016 (new premium deducted from December earnings).

Decreasing or canceling coverage

If you plan to decrease or cancel your coverage, you must complete a paper application: https://www.wisconsin.edu/ohrwd/benefits/download/life/if/app.pdf.  Applications to decrease or cancel coverage may be submitted at any time during the year.  Coverage decreases or cancellations are effective the first of the month following the receipt of the application.

Plan Certificate

All of the plan provisions of the group insurance policy are outlined in the certificate.  See the certificate at: https://www.wisconsin.edu/ohrwd/benefits/download/life/if/cert.pdf.

For More Information

For More Information go to http://www.wisconsin.edu/abe/life/for more information about the Individual and Family Life insurance plan.  If you have any questions, please contact your benefits@ohr.wisc.edu.

Source: UW Service Center

Annual Benefits Enrollment period is October 5-30, 2015

What is the Annual Benefits Enrollment Period?
The Annual Benefits Enrollment period, October 5-30, is the only opportunity to make changes to your benefits unless you have an eligible family status or employment change during the year. 

Do I Need to Take Action if I am not Making any Benefit Changes?
If you participate in the Flexible Spending Account (FSA) program, you must enroll every year if you wish to continue your participation.  Please review the changes under the State Group Health insurance section below.  Depending on your current enrollments, there are additional changes which may affect you.

Will I Have Plan Changes Even if I don’t Participate in the Annual Benefits Enrollment?
Yes.  If you are currently a State Group Health Insurance plan participant, you will experience changes to your State Group Health Insurance plan due to new plan provisions effective January 1, 2016.  These important new provisions are detailed below.

Annual Benefits Enrollment Plan Participants, Highlights and Plan Changes for 2016
Below are plans that are participating in the Annual Benefits Enrollment, changes you can make and highlights of major plan changes for 2016.  All changes take effect on January 1, 2016.

State Group Health Insurance
You may enroll, change plans, add or remove dependents, cancel Uniform Dental, cancel coverage, waive or Opt Out.  Please note below that health insurance plan names have changed.

It’s Your Choice (IYC) Health Plan (formerly HMO -Coinsurance Uniform Benefit Plans)

  • New annual deductible of $250/single, $500/family coverage
  • New office visit copayments - $15 for primary and therapy; $25 for specialist and urgent care visits
  • Annual medical out-of-pocket limit for co-payments and co-insurance - $1,250/single, $2,500/family coverage.
  • Added cost for Uniform Dental benefits.  Uniform Dental will no longer be included as part of the State Group Health Insurance plan, but will continue automatically for current participants at an additional cost via the Delta Dental Wisconsin network.

If you do not want your Uniform Dental to continue, then with eBenefits, you must choose a State Group Health Insurance plan without the Delta Dental Wisconsin option. If you do not enroll via eBenefits, you must complete a paper health insurance application.

It’s Your Choice (IYC) Access Health Plan - (formerly the Standard Plan)

  • The deductible (Preferred Provider) will increase to $250/single or $500/family coverage.
  • The annual medical out-of-pocket limit will increase to $1,000/single or $2,000/family coverage.
  • Uniform Dental benefits will be added for current participants at an additional cost via the Delta Dental Wisconsin network.  If you do not want this dental coverage, then with eBenefits, you must choose a State Group Health Insurance plan without the Delta Dental Wisconsin option. If you do not enroll via eBenefits, you must complete a paper health insurance application.

It’s Your Choice (IYC) High Deductible Health Plan and Health Savings Account (formerly High Deductible Health Plan)

  • The HSA employer contribution will increase, however at this publishing the amount has not yet been released.
  • The annual deductible of $1,500/single or $3,000/family remains the same as 2015.
  • The out-of-pocket maximum of $2,500/single or $5,000/family remains the same as 2015.
  • Added cost for Uniform Dental benefits.  Uniform Dental will no longer be included as part of the State Group Health Insurance plan, but will continue automatically for current participants at an additional cost via the Delta Dental Wisconsin network.

If you do not want your Uniform Dental to continue, then with eBenefits, you must choose a State Group Health Insurance plan without the Delta Dental Wisconsin option. If you do not enroll via eBenefits, you must complete a paper health insurance application.

Pharmacy Benefits

  • Costs for Levels 2, 3 and 4 prescriptions will change from co-pay to a percentage of the cost of the prescription, up to a specified maximum, depending on the level.
  • The annual out-of- pocket limit for Levels 1 and 2 prescriptions are increasing to $600/single or $1,200 family. The annual out-of- pocket limit for Level 4 prescriptions is increasing to $1,200/single or $2,400 family. (Level 3 premiums do not apply toward the out-of-pocket limit).

$2,000 Opt- Out Incentive

University employees enrolled in State Group Health insurance in 2015 can opt out of 2016 State Group Health Insurance and receive a $2,000 incentive.  Craftworkers and Graduate Assistants are not eligible for the incentive.

Flexible Spending Accounts (FSA -Health Care, Dependent Care and Limited Purpose FSA)
To participate, you must enroll every year. UW Temporary Employees (formerly LTEs, Fellows, Scholars, Graduate Interns/Trainees or Post-Doctoral Fellows/Trainees are not eligible to participate.  You will enroll online directly with TASC, the plan vendor, at http://partners.tasconline.com/ETFEmployee.

Dental Wisconsin
You may enroll, change plans (between PPO and Select), add or remove dependents, or cancel coverage.

VSP Vision
You may enroll, add or remove dependents, or cancel coverage.

Individual and Family Life Insurance
If currently insured, you may increase coverage. You may remove dependents, decrease or cancel coverage at any time.

Epic Benefits+
If currently insured, you may cancel the vision portion of the plan, remove dependents or cancel coverage.  You cannot enroll or add any coverage or dependents.

Other Considerations
When considering your premium deductions for 2016, you should be aware that if you have Income Continuation Insurance (ICI), the premium will be increasing by 20%.  The Wisconsin Retirement System (WRS) deduction is decreasing from 6.8% to 6.6% for the majority of employees.

For More Information and Questions
More information about plan changes for 2016, or changes you can make during the Annual Benefits Enrollment period, will be posted to http://benefits.wisc.edu/2016.  Check regularly for updates.

Source: UW Service Center

Annual Benefits Enrollment period is October 5-30, 2015

What is the Annual Benefits Enrollment Period?
The Annual Benefits Enrollment period, October 5-30, is the only opportunity to make changes to your benefits unless you have an eligible family status or employment change during the year.

Do I Need to Take Action if I am not Making any Benefit Changes?
If you participate in the Flexible Spending Account (FSA) program, you must enroll every year if you wish to continue your participation.  Please review the changes under the State Group Health insurance section below.  Depending on your current enrollments, there are additional changes which may affect you.

Will I Have Plan Changes Even if I don’t Participate in the Annual Benefits Enrollment?
Yes.  If you are currently a State Group Health Insurance plan participant, you will experience changes to your State Group Health Insurance plan due to new plan provisions effective January 1, 2016.  These important new provisions are detailed below.

Annual Benefits Enrollment Plan Participants, Highlights and Plan Changes for 2016
Below are plans that are participating in the Annual Benefits Enrollment, changes you can make and highlights of major plan changes for 2016.  All changes take effect on January 1, 2016.

State Group Health Insurance
You may enroll, change plans, add or remove dependents, cancel Uniform Dental, cancel coverage, waive or Opt Out.  Please note below that health insurance plan names have changed.

It’s Your Choice (IYC) Health Plan (formerly HMO -Coinsurance Uniform Benefit Plans)

  • New annual deductible of $250/single, $500/family coverage
  • New office visit copayments - $15 for primary and therapy; $25 for specialist and urgent care visits
  • Annual medical out-of-pocket limit for co-payments and co-insurance - $1,250/single, $2,500/family coverage.
  • Added cost for Uniform Dental benefits.  Uniform Dental will no longer be included as part of the State Group Health Insurance plan, but will continue automatically for current participants at an additional cost via the Delta Dental Wisconsin network.

If you do not want your Uniform Dental to continue, then with eBenefits, you must choose a State Group Health Insurance plan without the Delta Dental Wisconsin option. If you do not enroll via eBenefits, you must complete a paper health insurance application.

It’s Your Choice (IYC) Access Health Plan - (formerly the Standard Plan)

  • The deductible (Preferred Provider) will increase to $250/single or $500/family coverage.
  • The annual medical out-of-pocket limit will increase to $1,000/single or $2,000/family coverage.
  • Uniform Dental benefits will be added for current participants at an additional cost via the Delta Dental Wisconsin network.  If you do not want this dental coverage, then with eBenefits, you must choose a State Group Health Insurance plan without the Delta Dental Wisconsin option. If you do not enroll via eBenefits, you must complete a paper health insurance application.

It’s Your Choice (IYC) High Deductible Health Plan and Health Savings Account (formerly High Deductible Health Plan)

  • The HSA employer contribution will increase, however at this publishing the amount has not yet been released.
  • The annual deductible of $1,500/single or $3,000/family remains the same as 2015.
  • The out-of-pocket maximum of $2,500/single or $5,000/family remains the same as 2015.
  • Added cost for Uniform Dental benefits.  Uniform Dental will no longer be included as part of the State Group Health Insurance plan, but will continue automatically for current participants at an additional cost via the Delta Dental Wisconsin network.

If you do not want your Uniform Dental to continue, then with eBenefits, you must choose a State Group Health Insurance plan without the Delta Dental Wisconsin option. If you do not enroll via eBenefits, you must complete a paper health insurance application.

Pharmacy Benefits

  • Costs for Levels 2, 3 and 4 prescriptions will change from co-pay to a percentage of the cost of the prescription, up to a specified maximum, depending on the level.
  • The annual out-of- pocket limit for Levels 1 and 2 prescriptions are increasing to $600/single or $1,200 family. The annual out-of- pocket limit for Level 4 prescriptions is increasing to $1,200/single or $2,400 family. (Level 3 premiums do not apply toward the out-of-pocket limit).

$2,000 Opt- Out Incentive

University employees enrolled in State Group Health insurance in 2015 can opt out of 2016 State Group Health Insurance and receive a $2,000 incentive.  Craftworkers and Graduate Assistants are not eligible for the incentive.

Flexible Spending Accounts (FSA -Health Care, Dependent Care and Limited Purpose FSA)
To participate, you must enroll every year. UW Temporary Employees (formerly LTEs, Fellows, Scholars, Graduate Interns/Trainees or Post-Doctoral Fellows/Trainees are not eligible to participate.  You will enroll online directly with TASC, the plan vendor, at http://partners.tasconline.com/ETFEmployee.

Dental Wisconsin
You may enroll, change plans (between PPO and Select), add or remove dependents, or cancel coverage.

VSP Vision
You may enroll, add or remove dependents, or cancel coverage.

Individual and Family Life Insurance
If currently insured, you may increase coverage. You may remove dependents, decrease or cancel coverage at any time.

Epic Benefits+
If currently insured, you may cancel the vision portion of the plan, remove dependents or cancel coverage.  You cannot enroll or add any coverage or dependents.

Other Considerations
When considering your premium deductions for 2016, you should be aware that if you have Income Continuation Insurance (ICI), the premium will be increasing by 20%.  The Wisconsin Retirement System (WRS) deduction is decreasing from 6.8% to 6.6% for the majority of employees.

For More Information and Questions
More information about plan changes for 2016, or changes you can make during the Annual Benefits Enrollment period, will be posted to the Annual Benefit Enrollment website.  Check regularly for updates.

Source: UW Service Center

Summer Prepay Deductions: Continuing Your Insurance Coverage During the Summer Months

What are Summer Prepay Deductions?                                                                            

If you are a 9-month employee who will be returning to UW employment in the fall of 2015, or a 12-month employee who has a contract that does not include work for one or more summer months, then you had additional insurance premiums deducted from your April 1, May 1 and/or June 1 paychecks to continue your insurance coverage through the summer months.  These additional insurance premiums, taken along with your regular monthly insurance deductions, are referred to as ‘summer prepay deductions.’

You must be expected to return for the fall semester or must continue employment in a summer service/summer session appointment to have benefits coverage continue during the summer contract break. If you did not have prepayments taken and are returning in the fall, contact your benefits office immediately. If insurance premiums are not collected through the summer prepay deductions process, you will be billed for premiums. In this case, you must remit timely premium payments to continue insurance coverage.

Verifying Your Summer Prepay Deductions

Check your spring earnings statements to verify if you had summer prepay deductions taken from your paychecks.  Summer prepay deductions appear as a lump sum with all pre-tax deductions added together and identified as  ‘Prebtx’ and all post-tax deductions added together under ‘Preatx.’  Prebtx stands for before tax or pre-tax and ‘Preatx’ stands for after tax or post-tax.

In the fall, your regular insurance premium deductions will resume as payroll deductions starting with your October 1 paycheck.

What Happens if You Have a ‘Status Change’ During the Summer?

Are you getting married this summer? Adopting a baby? Terminating UW employment? Employees who anticipate any status change during the summer should contact their Benefits office immediately about the impact to their insurance benefits.

For example, if you are getting married and need to change from single to family health insurance coverage, you should complete a new health insurance application within 30 days of the date of your marriage. Your new spouse (and family) will be covered as of the date of the marriage.  The new rate will be deducted from your prepayments according to the new level of coverage, and you may have to pay an additional portion of the premium if the coverage increases.

If your anticipated fall 2015 employment status changes after summer prepay deductions have already been taken, refunds may be issued for these additional deductions. Employees who will be terminating employment, and will not return in the fall, should contact their HR/Benefits office immediately for assistance in determining employment termination date and the date insurance coverage will end.

Questions

If you have questions, please contact your campus Benefits Office.

Source: UW Service Center

Summer Prepay Deductions: Continuing Your Insurance Coverage During the Summer Months

What are Summer Prepay Deductions?                                                                            

If you are a 9-month employee who will be returning to UW employment in the fall of 2015, or a 12-month employee who has a contract that does not include work for one or more summer months, then you had additional insurance premiums deducted from your April 1, May 1 and/or June 1 paychecks to continue your insurance coverage through the summer months.  These additional insurance premiums, taken along with your regular monthly insurance deductions, are referred to as ‘summer prepay deductions.’

You must be expected to return for the fall semester or must continue employment in a summer service/summer session appointment to have benefits coverage continue during the summer contract break. If you did not have prepayments taken and are returning in the fall, contact your benefits office immediately. If insurance premiums are not collected through the summer prepay deductions process, you will be billed for premiums. In this case, you must remit timely premium payments to continue insurance coverage.

Verifying Your Summer Prepay Deductions

Check your spring earnings statements to verify if you had summer prepay deductions taken from your paychecks.  Summer prepay deductions appear as a lump sum with all pre-tax deductions added together and identified as  ‘Prebtx’ and all post-tax deductions added together under ‘Preatx.’  Prebtx stands for before tax or pre-tax and ‘Preatx’ stands for after tax or post-tax.

In the fall, your regular insurance premium deductions will resume as payroll deductions starting with your October 1 paycheck.

What Happens if You Have a ‘Status Change’ During  the  Summer?

Are you getting married this summer? Adopting a baby? Terminating UW employment? Employees who anticipate any status change during the summer should contact their Benefits office immediately about the impact to their insurance benefits.

For example, if you are getting married and need to change from single to family health insurance coverage, you should complete a new health insurance application within 30 days of the date of your marriage. Your new spouse (and family) will be covered as of the date of the marriage.  The new rate will be deducted from your prepayments according to the new level of coverage, and you may have to pay an additional portion of the premium if the coverage increases.

If your anticipated fall 2015 employment status changes after summer prepay deductions have already been taken, refunds may be issued for these additional deductions. Employees who will be terminating employment, and will not return in the fall, should contact their HR/Benefits office immediately for assistance in determining employment termination date and the date insurance coverage will end.

Questions

If you have questions, please contact benefits@ohr.wisc.edu.

Source: UW Service Center

Flexible Spending Account (FSA) Reminders for Participating Employees

If you are participating in the Flexible Spending Account (FSA) program, please review the following important reminders regarding reimbursement and TASC Card usage.

Documentation for Reimbursement 

Before submitting a request for reimbursement, make sure that you check your online account to see if documentation is required for your specific reimbursement request.

Your online account will not send you a notification regarding required documentation.  By checking to see if documentation is required before submitting a request, you will save time and make the processing of your request more efficient. 

If you have already submitted a reimbursement request without documentation and do not receive your reimbursement, check your TASC online account to see if you need to submit receipts.

TASC Card Disables Upon Termination

If you terminate employment, your TASC card is disabled and no longer available for your use.  After terminating, you can still request reimbursements.  Instead of using your TASC card, you must submit a request to be reimbursed directly from your TASC account. 

  • If you did not contribute your TASC annual election upon termination:
    After terminating, you may submit for reimbursement for the remainder of the calendar year for claims accrued during your time of employment. Your services/receipts must be dated prior to your eligibility end date (the end of the month of your last contribution).  
  • If you did contribute your TASC annual election upon termination:
    After terminating, you may submit for reimbursement for the remainder of the calendar year.  You may also incur claims for the remainder of the calendar year.

When a New TASC Card and ID is Issued

If you have a change in the frequency of your payroll checks (i.e., change from being paid bi-weekly to monthly) you will receive a new TASC card and ID. 

Source: UW Service Center

2016 WRS Contribution Rates Announced

The Department of Employee Trust Funds (ETF) has announced the 2016 Wisconsin Retirement System (WRS) contribution rates.  Your contribution rate is determined by your WRS employment category.  Most UW employees are covered by either the general or teacher WRS category.  High level administrators (chancellors, president, vice presidents, provosts…) are covered by the executive category, and those whose main duties are related to law enforcement or the protection of the public (police officers, fire fighters…) are covered by the protective category.

2015 and 2016 WRS Contribution Rates:

 

General/Teacher

Executives

Protectives w/ Social Security

 

2015

2016

2015

2016

2015

2016

Employee Contribution

6.80%

6.60%

7.70%

7.80%

6.80%

6.60%

Employer Contribution

6.80%

6.60%

7.70%

7.80%

9.50%

9.40%

Total

13.60%

13.20%

15.40%

15.60%

16.30%

16.00%

WRS contribution rates are set on an annual basis.  The 2016 contribution rates will apply to all paychecks paid in 2016 beginning on January 4, 2016 for unclassified employees paid monthly and January 7, 2016 for classified employees paid bi-weekly.  As a reminder, WRS contributions are taken on a pre-tax basis for state and federal tax purposes.

Source: UW Service Center

Keep Your Beneficiary Designations Up-to-Date!

What is a beneficiary?

A beneficiary is the person or persons you designate to receive any benefits payable upon your death. Naming beneficiaries ensures that your assets are distributed according to your wishes after your death.

Keep your beneficiary designations up-to-date

To protect your beneficiary (ies), review and update your beneficiary designations regularly. You may change your beneficiary designations at any time.  Review of your designations for possible changes is especially important when you have experienced a life event, such as the birth or adoption of a child, marriage, divorce, etc. Your assets are distributed according to the Beneficiary designations that you have on file, so it is important to review and make any needed changes whenever your personal circumstances change.

How do I know what benefits I have?

Go to the Benefit Information module in the My UW, and click the “View Benefits Summary Detail” link to see your current benefit enrollments. Contact your benefits office to confirm your coverage and coverage levels.

Completing/updating your beneficiary designations

Beneficiary designation forms and instructions can be found at: http://www.ohr.wisc.edu/benefits/forms-publications.aspx.  Select the “view by type” box and expand the “beneficiary designations” section. Follow the instructions to submit the beneficiary form for each plan. Make sure you keep a copy of each completed beneficiary form for your records. Return completed forms to the address on the form, not to your campus Benefits office. You will receive an acknowledgement from the plan.

If you have Beneficiary Designations on file with the Department of Employee Trust Funds (ETF) for State Group Life Insurance and/or the Wisconsin Retirement System, you may want to check out the Beneficiary Designation webinars scheduled in July. These webinars review the process of correctly completing a designation form for your ETF benefits as well as other related topics.  Webinars are scheduled for July 22 and 23.  For times and to register visit: Beneficiary Designation webinars. Once on this page, find the Beneficiary Designation webinars in the schedule and click on the date you would like to attend.

If you are unsure of your current beneficiary designations, you may contact your benefit plan directly for this information, or you may simply complete a new beneficiary designation to ensure that your designations are current. Completing a new form is typically the easiest and quickest way to update your designations.

The following plans have a beneficiary designation form:

If you have a Tax-Sheltered Annuity (TSA) or Deferred Compensation account, make sure you review and update your beneficiary designations as needed. Contact the plan directly to update your beneficiary designations or, if you are enrolled in the TSA program, update your beneficiary online. 

Source: UW Service Center

Keep Your Beneficiary Designations Up-to-Date!

What is a beneficiary?

A beneficiary is the person or persons you designate to receive any benefits payable upon your death. Naming beneficiaries ensures that your assets are distributed according to your wishes after your death.

Keep your beneficiary designations up-to-date

To protect your beneficiary(ies), review and update your beneficiary designations regularly. You may change your beneficiary designations at any time.  Review of your designations for possible changes is especially important when you have experienced a life event, such as the birth or adoption of a child, marriage, divorce, etc. Your assets are distributed according to the Beneficiary designations that you have on file, so it is important to review and make any needed changes whenever your personal circumstances change.

How do I know what benefits I have?

Go to the Benefit Information module in My UW System, and click the “View Benefits Summary Detail” link to see your current benefit enrollments. Contact your benefits office to confirm your coverage and coverage levels.

Completing/updating your beneficiary designations

Beneficiary designation forms and instructions can be found at: https://www.wisconsin.edu/ohrwd/formspubs/.  Select the “view by type” box and expand the “beneficiary designations” section. Follow the instructions to submit the beneficiary form for each plan. Make sure you keep a copy of each completed beneficiary form for your records. Return completed forms to the address on the form, not to your campus Benefits office. You will receive an acknowledgement from the plan.

If you have Beneficiary Designations on file with the Department of Employee Trust Funds (ETF) for State Group Life Insurance and/or the Wisconsin Retirement System, you may want to check out the Beneficiary Designation webinars scheduled in July. These webinars review the process of correctly completing a designation form for your ETF benefits as well as other related topics.  Webinars are scheduled for July 22 and 23.  For times and to register visit: Beneficiary Designation webinars. Once on this page, find the Beneficiary Designation webinars in the schedule and click on the date you would like to attend.

If you are unsure of your current beneficiary designations, you may contact your benefit plan directly for this information, or you may simply complete a new beneficiary designation to ensure that your designations are current. Completing a new form is typically the easiest and quickest way to update your designations.

The following plans have a beneficiary designation form:

If you have a Tax-Sheltered Annuity (TSA) or Deferred Compensation account, make sure you review and update your beneficiary designations as needed. Contact the plan directly to update your beneficiary designations or, if you are enrolled in the TSA program, update your beneficiary online. 

Source: UW Service Center

Save for Your Future with the Tax-Sheltered Annuity Program

Think of the things you plan for - a vacation, new vehicle, your home. Have you planned for your future retirement? Take advantage of an opportunity to supplement your retirement savings by participating in the UW Tax-Sheltered Annuity 403(b) Program. It’s easy with an automatic payroll deduction, and it feels good to save!

Benefits

There are many benefits of participating in the UW Tax-Sheltered Annuity (TSA) program:

  1. It's an easy way to accumulate additional savings to supplement your retirement income.
  2. You can make either pre-tax or Roth after-tax contributions, or a combination of both options.
  3. It is a flexible, low-cost program with a wide array of investment options and no administrative or account fees.
  4. It's portable. You may rollover your contributions to another qualified plan if you leave UW employment.

Enrollment

If eligible, you may enroll in this voluntary program at any time. All University of Wisconsin permanent, project and limited-term employees (LTEs), rehired annuitants, student hourly employees, and graduate assistants (with the exception of some employees-in-training, fellows, and interns) are eligible to participate.

You make the entire contribution; there is no employer match. Investment options include a wide array of mutual funds and fixed and variable annuities managed by five authorized investment companies. For a description of investment companies and how to enroll, see the Quick Guide to the UW TSA Program.

To find out more about the program, take a look at the TSA Q&A, which provides answers to frequently asked questions.

Source: UW System Administration

Updated: Changes to State Group Health Insurance

The Department of Employee Trust Funds (ETF) Group Insurance Board met on May 19, 2015 and approved changes to the State Group Health insurance program. The changes affect participants’ deductibles, out-of-pocket limits, copays and drug costs.

ETF’s summary of the 2016 changes is posted here. ETF has also published a ‘Frequently Asked Questions’ (FAQ) regarding the 2016 State Group Health Changes. The FAQ is available on the Annual Benefit Enrollment period ABE website.

The 2016 State Group Health insurance changes include:

  • Implementing an annual deductible of $250 for single coverage and $500 for families. Employees insured in uniform benefits plans (i.e., health maintenance organizations – HMOs) do not currently have a deductible. 
  • Increasing the annual out-of-pocket limit for uniform benefit plans (i.e., HMOs) from $500 to $1,000 (single coverage) and from $1,000 to $2,000 (families).
  • Replacing the 10% current coinsurance patient payment for non-preventative services with a $15 copay for each primary care physician/therapy visit, and a $25 copay for each specialist visit. 
  • Increasing the Standard Plan annual deductible from $200 to $250 (single coverage) and from $400 to $500 (families).
  • Increasing the Standard Plan annual out-of-pocket limit for single plans from $800 to $1000, and from $1,600 to $2,000 for families.
  • Increasing out-of-pocket expenses for non-generic prescriptions. Instead of the current $15, $35 or $50 copays, employees will pay a percentage of the cost of the prescription, up to a specified dollar maximum ($50-$200, depending on the drug).
  • Increasing the annual out-of-pocket limit for Level 1, 2 and 4 drugs. There is no out-of-pocket limit for Level 3 drugs.
  • Dental coverage will no longer be included in the State Group Health insurance plan. Current dental benefits will be shifted to a stand-alone, self-insured dental plan.
  • The GIB recommended that the Office of State Employee Relations (OSER) increases the state’s contribution to health savings accounts for employees who participate in a high-deductible health plan (HDHP) from $170 to $750 (single coverage) and $340 to $1,500 (families). The 2016 HDHP out-of-pocket limit has not yet been determined. 
  • Making advanced-care planning and/or palliative care (end-of-life care consultations) available to the seriously ill with a likely survival of less than six months.
  • Adding coverage for therapies associated with habilitative care (i.e., to gain or maintain skills or functions for daily living).

All of the health plan changes will be effective on January 1, 2016.

Please note that the 2016 Annual Benefit Enrollment (ABE) period, where employees can make changes to their benefits, will take place October 5-30, 2015.

More information about plan changes for 2016, or changes you can make during ABE, will be posted to the ABE website as it becomes available. Check regularly for updates.

All changes made during the Annual Benefit Enrollment period take effect on January 1, 2016.

Source: UW System Administration

Changes to State Group Health Insurance

The Department of Employee Trust Funds Group Insurance Board met on May 19, 2015 and approved changes to the state employee health insurance program.  The Department of Employee Trust Funds (ETF) will be summarizing the changes made to employee benefits for 2016 in an upcoming communication.  This article is intended to assist employees with understanding the benefit changes prior to the official summary from ETF.  The changes affect participants’ deductibles, out-of-pocket limits, copays and drug costs. The changes include:

  • Implementing an annual deductible of $250 for single coverage and $500 for families. Employees insured in uniform benefits plans (i.e., health maintenance organizations – HMOs) do not currently have a deductible. 
  • Increasing the annual out-of-pocket limit for uniform benefit plans (i.e., HMOs) from $500 to $1,000 (single coverage) and from $1,000 to $2,000 (families).
  • Replacing the 10% current coinsurance patient payment for non-preventative services with a $15 copay for each primary care physician/therapy visit, and a $25 copay for each specialist visit. 
  • Increasing the Standard Plan annual deductible from $200 to $250 (single coverage) and from $400 to $500 (families).
  • Increasing the Standard Plan annual out-of-pocket limit for single plans from $800 to $1000, and from $1,600 to $2,000 for families.
  • Increasing out-of-pocket expenses for non-generic prescriptions. Instead of the current $15, $35 or $50 copays, employees will pay a percentage of the cost of the prescription, up to a specified dollar maximum ($50-$200, depending on the drug).
  • The GIB recommended that the Office of State Employee Relations (OSER) increases the state’s contribution to health savings accounts for employees who participate in a high-deductible health plan (HDHP) from $170 to $750 (single coverage) and $340 to $1,500 (families). The 2016 HDHP out-of-pocket limit has not yet been determined. 
  • Making advanced-care planning and/or palliative care (end-of-life care consultations) available to the seriously ill with a likely survival of less than six months.
  • Adding coverage for therapies associated with habilitative care (i.e., to gain or maintain skills or functions for daily living).

All of the health plan changes will be effective on January 1, 2016.

The 2016 fall open enrollment period, where employees can make changes to their benefits, will take place from October 5-30, 2015.

Source: UW System Administration

Annual Benefit Enrollment (ABE) period is October 5-30, 2015

The 2016 Annual Benefit Enrollment (ABE) period, where employees can make changes to their benefits, will take place October 5-30, 2015.

More information about plan changes for 2016, or changes you can make during this period, will be posted to the ABE website as it becomes available. Check regularly for updates.

All changes made during the Annual Benefit Enrollment period take effect on January 1, 2016.

Source: UW System Administration

Unclassified Employees: Use of Vacation and Annual Leave Reserve Account (ALRA)

Unclassified employees (academic staff, faculty and limited) with a 12-month appointment are eligible to bank unused vacation in an Annual Leave Reserve Account (ALRA) at the beginning of their 11th fiscal year of employment. Unclassified vacation is allocated on a fiscal year basis. Unused vacation can be carried over into the following fiscal year, but must be used by the end of that fiscal year or it will be lost.

Your July Leave Report will indicate how many hours of unused vacation you are eligible to bank into ALRA. You are allowed to bank any unused vacation as of June 30, 2015 (up to the maximum allowed).

If you meet the eligibility requirements for ALRA:

  • You may transfer unused vacation hours into an ALRA account to use at a future date (banked hours do not expire).
  • You may accumulate hours in your ALRA from year to year without limit.
  • With your supervisor's approval, you may use ALRA hours at any time. These hours can be used in any circumstance where you are allowed to use paid leave.
  • Any unused ALRA at the termination of employment will be paid to you at your current wage rate as a lump sum payment.
  • You will be offered the option to bank hours in ALRA in July following the fiscal year in which you qualify.
  • Banking Schedule (the amount of leave that can be banked is prorated if part-time):
    • You are allowed to bank up to 40 hours of vacation into ALRA per year at the beginning of your 11th fiscal year of employment.
    • You are allowed to bank up to 80 hours of vacation into ALRA per year at the beginning of your 26th fiscal year of employment.

If you elect to bank hours to ALRA, the vacation hours used will first come from any remaining Vacation Carryover you had as of June 30, 2015. If you allocated more unused vacation to ALRA than you currently have as Vacation Carryover, the additional hours to be banked will come from your new Vacation Carryover balance as of July 1, 2015 (vacation earned in the current fiscal year).

If you have questions, please contact the Payroll Coordinator for your work unit.

Source: UW Service Center

Review/Update Your Personal Information Before You Leave the UW

As the academic year winds down, thoughts turn towards summer.  For many employees of the UW system institutions, the last few weeks of the semester are a flurry of activity as people tie up loose ends before they leave for the summer break, leave employment at the UW entirely, or shift into summer session or summer service duties.

As you finish the items that remain on your own to-do-list, we’d like to encourage you to take a second and review your personal information in the Personal Information module of MyUW and to update that information if necessary.  Log in to the portal and select the Work Record tab to locate the Personal Information module.  If you have switched to MyUW Beta, choose Personal Information.

Why is This Important?

Even if you’re leaving the UW, or you’re not going to be working at a UW institution for a few months, there may be a need for your employer to contact you.  Please take a few moments to review your address information, and make sure it is up-to-date.  This is especially true if you are moving over the summer; it’s easy to overlook this simple step, but it could help ensure that you receive important information concerning your benefits, your paychecks, or your employment at the UW.

Also, while you are in the ‘Personal Information’ module reviewing your address information, you are also encouraged to update your Emergency Contact information.

Questions?

If you have questions, review the instructions on how to update your personal information: https://uwservice.wisc.edu/help/personal-information/.

If you have other questions, contact your benefits@ohr.wisc.edu.

Source: UW Service Center

Review/Update Your Personal Information Before You Leave the UW

As the academic year winds down, thoughts turn towards summer.  For many employees of the UW system institutions, the last few weeks of the semester are a flurry of activity as people tie up loose ends before they leave for the summer break, leave employment at the UW entirely, or shift into summer session or summer service duties.

As you finish the items that remain on your own to-do-list, we’d like to encourage you to take a second and review your personal information in the Personal Information module of My UW System and to update that information if necessary.  Log in to the portal and select the Work Record tab to locate the Personal Information module.

Why is This Important?

Even if you’re leaving the UW, or you’re not going to be working at a UW institution for a few months, there may be a need for your employer to contact you.  Please take a few moments to review your address information, and make sure it is up-to-date.  This is especially true if you are moving over the summer; it’s easy to overlook this simple step, but it could help ensure that you receive important information concerning your benefits, your paychecks, or your employment at the UW.

Also, while you are in the ‘Personal Information’ module reviewing your address information, you are also encouraged to update your Emergency Contact information.

Questions?

If you have questions, review the instructions on how to update your personal information: https://uwservice.wisc.edu/help/personal-information/.

If you have other questions, contact your Benefits Office.

Source: UW Service Center

WRS Annual Statement of Benefits Now Available in the Portal

If you were covered by the Wisconsin Retirement System (WRS) in 2014, your WRS Annual Statement of Benefits is now available online in My UW. For Classic MyUW log in to the portal, select the Work Record tab, go to the Benefit Information module and click on the Statements tab. Click on “ETF Annual Statement of Benefits (WRS) Issued 2015” to view and print your statement.  If you have switched to MyUW Beta, search for Benefit Information and launch that app.  Click on the Statements tab to find your current ETF Annual Statement of Benefits.

The WRS Annual Statement of Benefits provides you with information about your WRS account as of January 1, 2015. You should review your statement closely for accuracy. The statement includes:

  • 2014 WRS earnings and creditable service
  • Total years of WRS creditable service
  • Section 3 shows the 2014 effective rate of interest and contributions applied to your account. Please note that the Employer Paid Employee Contributions is different than the employer match.  Employer Paid Employee Contributions may have occurred due to rounding of contributions, or if you had service prior to Act 10. You can find the employer match amount in Section 9 next to Matching Employer Contributions. 
  • Additional contribution information (if applicable)
  • Primary beneficiary, if you have filed a beneficiary designation since 1982
  • Separation benefit and death benefit calculations
  • Retirement projections: formula benefit data and money purchase balance information showing the data used to calculate your retirement benefit
  • If you participate in the variable fund, your variable account excess / deficiency as of January 1, 2015 is displayed

NOTE: New WRS participants who enrolled in late December 2014, and whose first wages were paid in January 2015, will not receive a statement because no WRS contributions were paid in 2014.

Informational Resources

This year, along with the Explanation of Annual Statement of Benefits, there are two new resources published by the Department of Employee Trust Funds (ETF); an Introductory Letter and the Empower Women’s Retirement brochure promoting options for women to plan for retirement.  The brochure features the Wisconsin Deferred Compensation program. UW employees also have the option of participating in the Tax-Sheltered Annuity 403(b) program.

The above resources, as well as a schedule of live, interactive Statement of Benefits Webinars (on April, 21, 28 and 29; May 7, 19 and 20) is available on the WRS Annual Statement of Benefits Help Page. The help page also includes additional educational resources.

If you have questions about your statement, please contact benefits@ohr.wisc.edu.

Source: UW Service Center

WRS Annual Statement of Benefits Now Available in the Portal

If you were covered by the Wisconsin Retirement System (WRS) in 2014, your WRS Annual Statement of Benefits is now available online in My UW System. Log in to the portal, go to the Benefit Information module and click on the Statements tab. Click on “ETF Annual Statement of Benefits (WRS) Issued 2015” to view and print your statement.

The WRS Annual Statement of Benefits provides you with information about your WRS account as of January 1, 2015. You should review your statement closely for accuracy. The statement includes:

  • 2014 WRS earnings and creditable service
  • Total years of WRS creditable service
  • Section 3 shows the 2014 effective rate of interest and contributions applied to your account. Please note that the Employer Paid Employee Contributions is different than the employer match.  Employer Paid Employee Contributions may have occurred due to rounding of contributions, or if you had service prior to Act 10. You can find the employer match amount in Section 9 next to Matching Employer Contributions. 
  • Additional contribution information (if applicable)
  • Primary beneficiary, if you have filed a beneficiary designation since 1982
  • Separation benefit and death benefit calculations
  • Retirement projections: formula benefit data and money purchase balance information showing the data used to calculate your retirement benefit
  • If you participate in the variable fund, your variable account excess / deficiency as of January 1, 2015 is displayed

NOTE: New WRS participants who enrolled in late December 2014, and whose first wages were paid in January 2015, will not receive a statement because no WRS contributions were paid in 2014.

Informational Resources

This year, along with the Explanation of Annual Statement of Benefits, there are two new resources published by the Department of Employee Trust Funds (ETF); an Introductory Letter and the Empower Women’s Retirement brochure promoting options for women to plan for retirement.  The brochure features the Wisconsin Deferred Compensation program. UW employees also have the option of participating in the Tax-Sheltered Annuity 403(b) program.

The above resources, as well as a schedule of live, interactive Statement of Benefits Webinars (on April, 21, 28 and 29; May 7, 19 and 20) is available on the WRS Annual Statement of Benefits Help Page. The help page also includes additional educational resources.

If you have questions about your statement, contact your campus Benefits Office.

Source: UW Service Center

Tax Refund Fraud and Identity Theft Protection

When the Federal Trade Commission (FTC) released their statistics on consumer complaints earlier this year, Identity Theft held its position as the top complaint (322,646 reports), with nearly a third of those reports (109,063) categorized as Tax Identity Theft complaints. Unfortunately, with each recent tax season there are more victims of tax-related fraud and identify theft.  This occurs when a name, birth date and social security number are stolen and used to file a tax return claiming a fraudulent refund.  The following prevention and assistance resources are available.

IRS Resources

For the 2014 filing season, the Internal Revenue Service (IRS) has expanded efforts to protect taxpayers and help victims of federal tax-related fraud.

Wisconsin Department of Revenue Resources

The Wisconsin Department of Revenue (DOR) is dedicated to helping Wisconsin taxpayers who are victims of identity theft.  DOR partners with the Wisconsin Department of Agriculture, Trade and Consumer Protection and the IRS. Visit the WI DOR Identity Theft web page for Wisconsin specific resources to help fraud victims.

Federal Trade Commission Resources

The nation’s consumer protection agency, the Federal Trade Commission (FTC), works to prevent fraudulent, deceptive and unfair business practices. The FTC website has directions for victims of identity theft, and instruction on how to create an Identity Theft Report.

Source: UW Service Center

2015 Income Continuation Insurance Deferred Enrollment Effective April 1, 2015

Employees who enrolled in Income Continuation Insurance (ICI) or added supplemental coverage during the deferred enrollment period in January, 2015, had newly elected ICI coverage effective April 1. Employees paid monthly will see the premium reflected on the May 1 paycheck, and those paid bi-weekly on the April 16 paycheck.

For more information about the ICI program, see the ICI plan brochure. Please contact your benefits office with any questions.

Source: UW Service Center

W-2 (Wage and Tax Statements) Available Online

The 2014 W-2 Wage and Tax Statements are available in My UW System (in My UW under the Work Record tab for UW-Madison employees).  Statements are located in the Payroll Information module under the Tax Statements tab.  If you are receiving a W-2C for 2014 (a corrected W-2) this statement will also be in the portal. All paper copies of the W-2 were mailed to employees in January.

A printed Form W-2 from the portal is a valid document for tax filing. However, if you are filing a paper tax statement, you must write your Social Security number or Individual Tax Payer Identification number in the 'a' field at the top of each Form W-2 section. In order to increase the security of sensitive information online, any U.S. Social Security or Tax Payer identification number has been removed from the online statements.

Some employees will also receive additional tax forms from the University (1042-S, Fellowship/Scholarship Letter, 1099-Misc). These forms are being mailed via U.S. mail as they are available. The 1042-S Forms and Fellowship/Scholarship Letters are currently posted on the portal. The 1099-Misc forms will not be available on the portal.

Employees are reminded that they should use their Form W-2, not their final 2014 earnings statement to file their taxes. Some employees have had adjustments made to their 2014 taxable earnings since the last 2014 payroll was paid. These employees may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the Form W-2 that the employee receives.

Related Link: Explanation of the W-2 Wage and Tax Statement

Source: UW Service Center

Distribution of 1042-S Forms for Foreign Nationals

The 1042-S Forms (Foreign Person's U.S. Source Income Subject to Withholding) are available electronically via https://www.online-tax.net/ to employees who elected electronic distribution of their 1042-S Form through GLACIER (the online system used to handle data collection for UW foreign nationals). 1042-S Forms were mailed March 6 via U.S mail to employees who elected hard copy distribution.

All 1042-S Forms (distributed electronically via Glacier or via U.S. mail) have been posted to My UW System (UW-Madison users should visit My UW, under the Work Record tab). Forms will be located in the Payroll Information module under the Tax Statements tab.

The deadline for filing state and federal income tax returns is April 15, 2015.

Source: UW Service Center

Duplicate Tax Statement Requests

If you are unable to print your tax statements (Form W-2, 1042-S Form, etc.), they are also available by completing a Duplicate Tax Statement Request. The 2014 statements are processed at no charge and statements are mailed to employees within 10 days of the receipt of the request.

Processing fees for statements for other years are:

  • Requests for duplicates from the previous 2 - 5 years are $5.00 per statement.
  • Requests for duplicates from the previous 6 or more years are $10.00 per statement.

Submit a check payable for the total amount due to: University of Wisconsin. Duplicates will not be processed or issued without payment. Mail your request and check to: UW Service Center, 660 W. Washington, Suite 201, Madison, WI 53703

Source: UW Service Center

Summer Prepay Deductions: Insurance Premium Deduction Schedule

Academic (9-month) employees, who will be returning to UW employment in the fall of 2015, and academic (12-month) employees, who have a contract that does not include work for one or more summer months, will have additional insurance premiums deducted from April 1, May 1 and/or June 1 paychecks to continue their insurance coverage through the summer months.  These additional insurance premiums, taken along with the regular monthly insurance deductions, are referred to as ‘summer prepay deductions.’

Employees must be expected to return for the fall semester, or must continue employment in a summer service/summer session appointment to have insurance coverage continue during the summer contract break.  Insurance premiums cannot be taken from summer service or summer session appointment earnings.  If an employee is working Summer Session(s) or Summer Service, the insurance premium deductions will have to be taken prior to this appointment via summer prepay deductions, or must be paid through direct payment by the employee.

If an employee’s anticipated fall 2015 employment status changes after additional insurance premiums have already been deducted, refunds may be issued for these additional deductions.  Employees who will be terminating employment, and will not return in the fall, should contact their HR/Benefits office immediately for assistance in determining employment termination date and the date insurance coverage will end.

Employees who anticipate other status changes; marriage, adoption, divorce, etc., should contact their Benefits office immediately about the impact to insurance benefits.

IMPORTANT: The chart below illustrates insurance premiums deducted for an employee scheduled to return to UW employment in the fall of 2015, who or has a summer appointment and is then terminating.  Most employees will have deductions taken according to the chart below.  HR/Benefits offices can assist employees whose deduction schedule may vary from the schedule below based on appointment, summer employment, fall return date, or end date.

2015 Summer Prepay Deduction Schedule
Insurance  Premiums to be TakenPaychecks on which Premiums will be Taken

Health and other insurance deductions.*

Regular premium deduction PLUS one summer premium deduction.

April 1, May 1, June 1

Income Continuation Insurance

Regular premium deduction PLUS two summer premium deductions.

May 1

Income Continuation Insurance

Regular premium deduction PLUS one summer premium deduction.

June 1

*Does not include Flexible Spending Account (FSA), Tax-Sheltered Annuity (TSA) and Wisconsin Deferred Compensation (WDC). There are no additional premiums taken for these programs.

How Summer Prepay Deductions Appear on the Earnings Statement

Summer prepay deductions will appear as a lump sum amount on earnings statements.  All deductions taken pre-tax (most medical-related premiums and a portion of State Group Life premiums) will be added together under the name ‘Prebtx’ and all deductions taken post-tax (most life insurance premiums) will be added together under the name ‘Preatx.’

Regular benefit deductions for the month will continue to be listed under the plan name.  These deductions are typically taken on a pre-tax basis.  For employees who have one extra deduction for each plan, there will be a total listed under Prebtx on each earnings statement impacted by the additional deductions.  NOTE: ‘Prebtx’ stands for before tax or pre-tax and ‘Preatx’ stands for after tax or post-tax.

IMPORTANT: To verify accuracy, employees should review their earnings statements to ensure that insurance deductions are accurate for their situation.  If insurance premiums are not collected through the summer prepay deductions process, employees will be billed for premiums.  In this case, employees must remit timely premium payments to continue insurance coverage.

Employees should contact their campus Benefits Office with questions.

Source: UW Service Center

Summer Prepay Deductions: Insurance Premium Deduction Schedule

Academic (9-month) employees, who will be returning to UW employment in the fall of 2015, and academic (12-month) employees, who have a contract that does not include work for one or more summer months, will have additional insurance premiums deducted from April 1, May 1 and/or June 1 paychecks to continue their insurance coverage through the summer months.  These additional insurance premiums, taken along with the regular monthly insurance deductions, are referred to as ‘summer prepay deductions.’

Employees must be expected to return for the fall semester, or must continue employment in a summer service/summer session appointment to have insurance coverage continue during the summer contract break.  Insurance premiums cannot be taken from summer service or summer session appointment earnings.  If an employee is working Summer Session(s) or Summer Service, the insurance premium deductions will have to be taken prior to this appointment via summer prepay deductions, or must be paid through direct payment by the employee.

If an employee’s anticipated fall 2015 employment status changes after additional insurance premiums have already been deducted, refunds may be issued for these additional deductions.  Employees who will be terminating employment, and will not return in the fall, should contact their HR/Benefits office immediately for assistance in determining employment termination date and the date insurance coverage will end.

Employees who anticipate other status changes; marriage, adoption, divorce, etc., should contact their Benefits office immediately about the impact to insurance benefits.

IMPORTANT: The chart below illustrates insurance premiums deducted for an employee scheduled to return to UW employment in the fall of 2015, who or has a summer appointment and is then terminating.  Most employees will have deductions taken according to the chart below.  HR/Benefits offices can assist employees whose deduction schedule may vary from the schedule below based on appointment, summer employment, fall return date, or end date.

2015 Summer Prepay Deduction Schedule
Insurance Premiums to be TakenPaychecks on which Premiums will be Taken

Health and other insurance deductions.*

Regular premium deduction PLUS one summer premium deduction.

April 1, May 1, June 1

Income Continuation Insurance

Regular premium deduction PLUS two summer premium deductions.

May 1

Income Continuation Insurance

Regular premium deduction PLUS one summer premium deduction.

June 1

*Does not include Flexible Spending Account (FSA), Tax-Sheltered Annuity (TSA) and Wisconsin Deferred Compensation (WDC). There are no additional premiums taken for these programs.

How Summer Prepay Deductions Appear on the Earnings Statement

Summer prepay deductions will appear as a lump sum amount on earnings statements.  All deductions taken pre-tax (most medical-related premiums and a portion of State Group Life premiums) will be added together under the name ‘Prebtx’ and all deductions taken post-tax (most life insurance premiums) will be added together under the name ‘Preatx.’

Regular benefit deductions for the month will continue to be listed under the plan name.  These deductions are typically taken on a pre-tax basis.  For employees who have one extra deduction for each plan, there will be a total listed under Prebtx on each earnings statement impacted by the additional deductions. NOTE: ‘Prebtx’ stands for before tax or pre-tax and ‘Preatx’ stands for after tax or post-tax.

IMPORTANT: To verify accuracy, employees should review their earnings statements to ensure that insurance deductions are accurate for their situation.  If insurance premiums are not collected through the summer prepay deductions process, employees will be billed for premiums.  In this case, employees must remit timely premium payments to continue insurance coverage.

Employees should contact their Benefits office with questions.

Source: UW Service Center

2014 Effective Interest Rates for Wisconsin Retirement System (WRS)

The Department of Employee Trust Funds (ETF) has announced the 2014 interest rates to be credited to eligible WRS retirement accounts . The Core Fund effective rate of interest is 8.7% and the Variable Fund effective rate of interest is 7.0%. These rates are applied to the balance of employees' WRS accounts as of January 1, 2014. The rates are based on investment performance earned by the State of Wisconsin Investment Board (SWIB).

ETF expects to announce the Core and Variable annuity adjustments by mid-March. These adjustments will first be reflected on retirees' May 1, 2015 payments.

See the full article here: http://etf.wi.gov/news/ht_20150306.htm

For more information:

Source: UW Service Center

Flexible Spending Account (FSA) Transition from WageWorks to TASC is Complete

As of 3/3/2015, the transition from WageWorks to TASC for FSA services is now complete for all UW employees.  

What you need to know if you had a 2014 Healthcare or Dependent Care Flexible Spending Account but DO NOT have a 2015 Healthcare or Dependent Care Flexible Spending Account

  • A TASC account has been created for you.
  • To access your TASC account online (called MyTASC), you will need to register for an account by going to www.tasconline.com.  You will need to know what your personal TASC ID# (12-digits) is - this can be found on e-mails previously sent to you from TASC or on your TASC debit card.
    • If you receive an error of “We are sorry, but the username and email do not match any account. Please check your information and try again,” it is possible that your e-mail address is not in TASC’s system. You will need to contact TASC Customer Service (1-800-422-4661) to have them update your profile with your e-mail address. You should then be able to register for an account.
  • Your 2014 carryover balance has been loaded to your TASC account. This means you can now submit claims to TASC for reimbursement.
  • If you have already received your TASC debit card, you may now use it to charge expenses to. You will be able to charge expense to it through March 15, 2015.
  • If you have not already received a TASC debit card, you will receive one within 7-10 business days.  This may not give you enough time to charge 2014 expenses to it. You risk losing your 2014 funds if you decide to wait for the debit card. Although inconvenient, it is much safer to incur expenses, pay out of pocket, and then submit a claim for reimbursement.

What you need to know if you had a 2014 Healthcare or Dependent Care Flexible Spending Account AND have a 2015 Healthcare or Dependent Care Flexible Spending Account

  • Your 2014 carryover balance has been loaded to your TASC account. This means you can now submit claims to TASC for reimbursement.
  • There is a first-in/first-out policy: any expenses you charge to your TASC debit card or submit claims for will be applied against your 2014 funds first.
  • If you used your TASC debit card or were reimbursed for expenses from your 2015 funds from 1/1/2015 through 3/2/2015, TASC will automatically reconcile these expenses and claims against the 2014 funds first. IF YOU WOULD LIKE TO OPT OUT and submit your claims manually, you have to opt out here by 3/6/2015. You will need to know your TASC ID# which is found on your TASC debit card. The automatic reconciliation process will begin shortly after the opt-out deadline.
    • Who would opt out? An example of someone who would opt out is someone who has 2014 expenses that they need to submit claims for but has already been reimbursed for claims/expenses made during the Grace Period. The scenario below is just an example - please review your own situation before making the decision to opt out.
    • Example: John Doe has a 2014 balance of $200. He has a 2015 account with an annual election of $500. He has a bill from December 2014 for $200 which he has already paid that he now wants to be reimbursed for from his 2014 balance. In January, he purchased a few prescriptions totaling $100 with his TASC debit card which was deducted from his 2015 funds, leaving him with a balance of $400.
      • If John allows the automatic reconciliation process to occur, the $100 in prescriptions will be charged to the 2014 funds. His 2014 balance will now be $100 and his 2015 account will go back up to $500. If he then submits the claim for the December expense of $200, he will only be reimbursed $100.
      • If he opts out, the $100 expense for the prescriptions will remain on the 2015 account. If he submits the claim for the December expense of $200, he will be reimbursed in full.

Reminder: If you have 2014 funds remaining, expenses must be incurred by March 15, 2015 and claims must be submitted/postmarked by April 15, 2015.

You can submit claims by any of the following methods:

  • Request for Reimbursement via MyTASC Mobile App
  • Electronically at www.tasconline.com (MyTASC)
  • Mail or fax: Download a personalized Request for Reimbursement form from MyTASC (found under the “Resources” section), complete, and submit with substantiation to TASC.
    • Mail: TASC, PO Box 7308, Madison, WI 53707
    • Fax: 608-663-2762

Important to note:

If you would like to have your reimbursements sent to your bank account, you will need to set up your direct deposit information with TASC. If you do not, your reimbursements will go into your MyCash account; they will not send you a paper check in the mail. For more information, please review the MyCash Manager Guide.

Source: UW System Administration

2015 State Group Life Insurance Annual Update

State Group Life Insurance coverage level and premium are based on a participant's highest calendar year of Wisconsin Retirement System (WRS) earnings (typically the prior year's earnings) and age as of April 1. A participant's coverage level and premium will be updated effective April 1. The new premium will first appear on the April 1 paycheck (for those paid monthly and) the April 2 paycheck (for those paid bi-weekly).

The 2015 premiums are available at: http://uwservice.wisc.edu/premiums/index.php#sgl.

For questions, please contact your institution's Payroll and Benefits office.

Source: UW Service Center

2015 State Group Life Insurance Annual Update

State Group Life Insurance coverage level and premium are based on a participant's highest calendar year of Wisconsin Retirement System (WRS) earnings (typically the prior year's earnings) and age as of April 1. A participant's coverage level and premium will be updated effective April 1. The new premium will first appear on the April 1 paycheck (for those paid monthly and) the April 2 paycheck (for those paid bi-weekly).

The 2015 premiums are available at: http://uwservice.wisc.edu/premiums/index.php#sgl.

For questions, please contact benefits@ohr.wisc.edu.

Source: UW Service Center

Flexible Spending Account (FSA) Grace Period for Medical and Dependent Care Expense Claims

FSA participants may incur medical and/or dependent care expenses through March 15, 2015 and can be reimbursed from 2014 contributions. Services received and reimbursable items purchased in 2014 and during the grace period between January 1 and March 15, 2015, may be reimbursed from remaining 2014 FSA plan year funds.

If you participated in the FSA program in 2014 you should have received an e-mail from TASC on 2/17/15 with updated information regarding the transition from WageWorks to TASC, what to expect and steps needed for employees to access remaining 2014 funds. This e-mail may have been delivered to your Junk folder. If you do not have a copy, please contact your Benefits Office for one.

We understand that employees  may be waiting for their TASC debit cards before incurring an expense. It’s possible you won’t receive your debit card in time to charge 2014 expenses to it. You risk losing your 2014 funds if you decide to wait for the debit card. Although inconvenient, it is much safer to incur expenses, pay out of pocket, and then submit a claim for reimbursement.

IMPORTANT NOTE: The TASC e-mail from 2/17/15 indicates that expenses/claims paid during the grace period will be pulled from your 2014 balance first. This assumes that you did NOT incur any expenses against your 2015 TASC card or submit any claims to TASC prior to completion of the transition. If you used your debit card or submitted claims for expenses incurred during the transition period and were reimbursed from 2015 funds, you need to request TASC to apply these expenses to the 2014 funds after the transition period is over. To do so, contact TASC’s Customer Care line: 1-800-422-4661.

The deadline for submitting 2014 medical and dependent care claims to TASC is April 15, 2015*.

All claims must be received by TASC by April 15, 2015 to be reimbursed from 2014 funds. If you do not submit your claims by the deadline, any money remaining in your account for 2014 will be forfeited.

You can submit claims by any of the following methods:

  • Request for Reimbursement via MyTASC Mobile App
  • Electronically at www.tasconline.com (MyTASC)
  • Mail or fax: Download a personalized Request for Reimbursement form from MyTASC (found under the “Resources” section), complete, and submit with substantiation to TASC.
    • Mail: TASC, PO Box 7308, Madison, WI 53707
    • Fax: 608-663-2762

 *Claims cannot be submitted to TASC for 2014 plan year funds until the transition from WageWorks to TASC is complete. At this time it is expected to be complete by the 1st week of March. You will be receiving an email from TASC when the transition is complete.

As new information becomes available, it will be posted here.  Check for updates.

 If you have any questions, contact your Benefits Office.

Source: UW System Administration

New Flexible Spending Account Vendor: TASC

This article has been modified to reflect the updated transition completion timeframe.

Effective January 1, 2015, Flexible Spending Account (FSA) services moved from the WageWorks system to a new system supported by Total Administrative Services Corporation (TASC). Please see the December 8, 2014 article for details about changes effective January 1, 2015. The transition is scheduled to be complete by mid-February.

If you enrolled in an FSA plan for 2015, you should have received your TASC debit card at the end of December. You may use the card to pay for eligible expenses.  The card automatically pays for and substantiates most eligible expenses (up to the maximum amount available on your FSA) at the point of purchase, as long as the purchase is made at an approved vendor. If you received more than one card in your name with the same Participant ID number, you may dispose of one; they are both associated with the same account.

In addition, you should have received a welcome e-mail from TASC. This e-mail contains your TASC Participant ID number, a Participant Reference Guide, and instructions on how to access your account online. If you no longer have a copy of that e-mail and have already received your TASC card, you may try creating an account at TASC’s website. Your username is your Participant ID number, found at the bottom of your TASC card. Use the e-mail address you indicated when you first enrolled in the plan during the Annual Benefits Enrollment period.

Please contact TASC’s Customer Care line if you have technical questions related to online account access: 1-800-422-4661.

2015 FSA Plan Details:

  • The plan year is from January 1, 2015 through December 31, 2015. Beginning in 2015, there will no longer be a 2 ½ month grace period in which you can incur expenses. Only expenses incurred during the calendar year are reimbursable.
  • New: $500 Carryover Provision
    • If there is any remaining money in your Healthcare or Limited Purpose FSA on December 31, up to $500 will carry over to the next plan year. Anything over $500 will be lost. Note: Dependent Day Care FSA funds must be incurred by December 31, 2015. There is no provision to carry over the remaining Dependent Day Care balance into the next plan year.
    • You may begin to submit claims against 2015 funds.
    • All claims for the 2015 plan year must be submitted to TASC by March 30, 2016.

WageWorks to TASC Transition Update

The transition from WageWorks to TASC is still underway and is expected to be complete by the 1st week of March. During the transition, there is a blackout period while WageWorks finishes processing outstanding claims and funds are moved to TASC.  This impacts participants who had a balance remaining in their account as of January 1, 2015 as funds are frozen and participants will not have access to these funds until the transition is complete.

If you did not enroll in the FSA plan for 2015 but have remaining 2014 funds as of January 1, 2015, those funds will be available to you after the transition is complete. Once the transition is complete and funds are loaded to TASC, an account with TASC will be created for you. You may submit claims at that time. In addition, you should receive a welcome e-mail and TASC card 7-10 business days after the transition is complete. The welcome e-mail will come with instructions on how to set up an account online.

If you are enrolled in the FSA plan for 2015 and have remaining 2014 funds as of January 1, 2015, those funds will be available to you after the transition is complete. Once the transition is complete and funds are loaded to TASC, you will see this information online. You may submit claims against those funds at that time.

  • If you incurred expenses during the transition period that were applied to 2015 funds, you may request that TASC apply them to the 2014 funds after the transition period is over. To do that, contact TASC’s Customer Care line: 1-800-422-4661.

**Please note: Healthcare and Dependent Day Care expenses against 2014 funds must be incurred by 3/15/15. All claims must be submitted to TASC by 4/15/15. If you need to request a reimbursement for an expense made during the transition period, you may do so via your online account.

For a list of covered expenses, see TASC’s FSA Eligible Expenses List.

For more information about your TASC card or how to submit a claim, see the Participant Reference Guide.

Contact your benefits office with questions.

Source: UW System Administration

Income Continuation Insurance (ICI) Deferred Enrollment and Annual Update January 2015

The Income Continuation Insurance (ICI) program is an “income replacement” benefit plan that replaces up to 75% of your gross salary if you are unable to work due to a short or long-term disability.

Standard ICI pays 75% of your salary up to a maximum of $4,000/month (based on a maximum salary of up to $64,000 per year of 2014 WRS earnings).  Supplemental ICI pays 75% of your salary up to a maximum of $7,500/month (based on a maximum salary of up to $120,000 per year of 2014 WRS earnings).

Deferred Enrollment Period Through January 30, 2015

If you are not currently enrolled in ICI, you may be able to enroll during the ICI Deferred Enrollment Period through January 30, 2015. Eligible employees were sent an email from UWSystem HR on January 20.  Employees who receive a hard copy earnings statement will receive a letter the week of January 19 mailed to their home address.  If eligible, you must complete an Income Continuation Insurance Application (ET-2307) and return it to your department payroll and benefits coordinator to enroll during the deferred enrollment period.  Please note the application must be returned to your department and date stamped by January 30, 2015 or before.  If you have questions, please contact UW-Madison Benefits Services, benefits@ohr.wisc.edu.

ICI coverage elected through deferred enrollment will be effective April 1.

Deferred enrollment is offered in the following situations:

  • You're a classified employee and your prior year-end sick leave balance exceeds 520 or 728 hours for the first time.
  • You're a classified employee and accumulated at least 80 hours of sick leave (prorated for part-time employment) for the first time in the prior calendar year.
  • Your prior year end sick leave balance exceeds 1040 hours.
  • If enrolled in ICI and your 2014 WRS earnings were at least $64,000, you are eligible to enroll in Supplemental ICI coverage (if not already enrolled).

Annual Update

Each year there is review of all classified employees' earnings and leave usage to determine your Income Continuation Insurance (ICI) premium for the year.

For classified employees (paid bi-weekly), the ICI premium is based on your last year's earnings reported to the Wisconsin Retirement System (WRS) and sick leave balance/usage as of 12/27/2014. For unclassified employees (paid monthly), the ICI premium is based on last year's WRS-reported earnings and the selected elimination period.

For more information about the ICI program, see the ICI plan brochure. Please contact your benefits office with any questions.

Source: UW Service Center

W-2 (Wage and Tax Statements) Now Available Online; to be Mailed by January 31, 2015

The 2014 W-2 Wage and Tax Statements are now available in My UW. Your statement is located under the Tax Statements tab in the Payroll Information module. Paper copies of the W-2 will be postmarked by January 31, 2015.

A printed Form W-2 from the portal is a valid document for tax filing. However, you must write your Social Security number or Individual Tax Payer Identification number in the 'a' field at the top of each Form W-2 section. In order to increase the security of sensitive information online, any U.S. Social Security or Tax Payer identification number has been removed from the online statements.

Some employees will also receive additional tax forms from the University (1042-S, Fellowship/Scholarship Letter, 1099-Misc). These forms will be mailed via U.S. mail as they are available. The 1042-S and Fellowship/Scholarship Letter will be posted on the portal. The 1099-Misc forms will not be available on the portal.

Employees are reminded that they should use their W-2 Form, not their final 2014 Earnings Statement to file their taxes. Some employees have had adjustments made to their 2014 taxable earnings since the last 2014 payroll was paid. These employees will have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

Related Link: Explanation of the W-2 Wage and Tax Statement

Source: UW Service Center

Social Security Wage Base Increase for 2015

The Social Security wage base, the amount of an employee's salary (after applicable pre-tax deductions) that can be taxed for Social Security purposes, has risen from $117,000 in 2014 to $118,500 in 2015. This means that the first $118,500 of an employee's taxable wages is subject to Social Security deductions.

An employee's entire taxable salary is subject to Medicare deductions.

The employer and employee tax rates will remain the same in 2015.

  • Social Security: You and the UW each pay 6.2% on taxable compensation up to $118,500.
  • Medicare: You pay 1.45% on taxable compensation up to $200,000 and 2.35% on taxable compensation beyond $200,000. The UW pays 1.45% on all taxable compensation.

Source: UW Service Center

Income Continuation Insurance (ICI) Deferred Enrollment and Annual Update January 2015

The Income Continuation Insurance (ICI) program is an “income replacement” benefit plan that replaces up to 75% of your gross salary if you are unable to work due to a short or long-term disability.

Standard ICI pays 75% of your salary up to a maximum of $4,000/month (based on a maximum salary of up to $64,000 per year of 2014 WRS earnings).  Supplemental ICI pays 75% of your salary up to a maximum of $7,500/month (based on a maximum salary of up to $120,000 per year of 2014 WRS earnings).

Deferred Enrollment Period Through January 30, 2015

If you are not currently enrolled in ICI, you may be able to enroll during the ICI Deferred Enrollment Period through January 30, 2015. Eligible employees were sent an email on January 20.  Employees who receive a hard copy earnings statement will receive a letter the week of January 19 mailed to their home address.  You must complete an Income Continuation Insurance Application (ET-2307) and return it to your payroll/personnel office on or before January 30, 2015 to enroll during the deferred enrollment period. ICI coverage elected through deferred enrollment will be effective April 1.

Deferred enrollment is offered in the following situations:

  • You're a classified employee and your prior year-end sick leave balance exceeds 520 or 728 hours for the first time.
  • You're a classified employee and have accumulated and retained at least 80 hours of sick leave (prorated for part-time employment) for the first time in the prior calendar year.
  • Your prior year end sick leave balance exceeds 1040 hours.
  • If enrolled in ICI and your 2014 WRS earnings were at least $64,000, you are eligible to enroll in Supplemental ICI coverage (if not already enrolled).

Annual Update

Each year there is review of all classified employees' earnings and leave usage to determine your Income Continuation Insurance (ICI) premium for the year.

For classified employees (paid bi-weekly), the ICI premium is based on your last year's earnings reported to the Wisconsin Retirement System (WRS) and sick leave balance/usage as of 12/27/2014. For unclassified employees (paid monthly), the ICI premium is based on last year's WRS-reported earnings and the selected elimination period.

For more information about the ICI program, see the ICI plan brochure. Please contact your benefits office with any questions.

Source: UW Service Center

W-2 (Wage and Tax Statements) Now Available Online; to be Mailed by January 31, 2015

The 2014 W-2 Wage and Tax Statements are now available in My UW System. Your statement is located under the Tax Statements tab in the Payroll Information module. Paper copies of the W-2 will be postmarked by January 31, 2015.

A printed Form W-2 from the portal is a valid document for tax filing. However, if you are filing a paper tax statement, you must write your Social Security number or Individual Tax Payer Identification number in the 'a' field at the top of each Form W-2 section. In order to increase the security of sensitive information online, any U.S. Social Security or Tax Payer identification number has been removed from the online statements.

Some employees will also receive additional tax forms from the University (1042-S, Fellowship/Scholarship Letter, 1099-Misc). These forms will be mailed via U.S. mail as they are available. The 1042-S and Fellowship/Scholarship Letter will be posted on the portal at a later time. The 1099-Misc forms will not be available on the portal.

Employees are reminded that they should use their W-2 Form, not their final 2014 Earnings Statement to file their taxes. Some employees have had adjustments made to their 2014 taxable earnings since the last 2014 payroll was paid. These employees may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

Related Link: Explanation of the W-2 Wage and Tax Statement

Source: UW Service Center

Social Security Wage Base Increase for 2015

The Social Security wage base, the amount of an employee's salary (after applicable pre-tax deductions) that can be taxed for Social Security purposes, has risen from $117,000 in 2014 to $118,500 in 2015. This means that the first $118,500 of an employee's taxable wages is subject to Social Security deductions.

An employee's entire taxable salary is subject to Medicare deductions.

The employer and employee tax rates will remain the same in 2015.

  • Social Security: You and the UW each pay 6.2% on taxable compensation up to $118,500.
  • Medicare: You pay 1.45% on taxable compensation up to $200,000 and 2.35% on taxable compensation beyond $200,000. The UW pays 1.45% on all taxable compensation.

Source: UW Service Center

Review/Update Your Address Information by January 19, 2015 for the Annual W-2 Tax Form Mailing

In late January 2015, your W-2 tax form will be mailed to you and an electronic copy will be available in My UW-Madison. Your W-2 Form will be mailed to one of the following addresses:

  • Your home address unless you already have, or are adding, a mailing address (see below).
  • If you have a mailing address, your W-2 will be sent to this address and not your home address.
  • If you do not have a home or mailing address, then your W-2 will be sent to your office location.

Please take a few moments to review your address information. You must update your address by January 19, 2015 to ensure that your W-2 Form is delivered to your preferred address.

To Review Your Home Address:

  1. Log in to My UW-Madison and choose the ‘Work Record’ tab.
  2. Your home address will be in the 'Personal Information' module.
  3. If this is not the address you prefer, click the 'Update my Personal Information' link. Your home address will appear in the 'Addresses' module. To change your address, choose the ‘Change addresses’ tab. Then choose the 'edit' tab next to your home address.

To Review or Add Your Mailing Address:

  1. Log in to My UW-Madison and choose the ‘Work Record’ tab.
  2. To view your mailing address, click the 'Update my Personal Information' link. Your mailing address will be in the 'Addresses' module.
  3. If this is not the address you prefer or you wish to add a mailing address, choose 'Change addresses' tab. Then choose the 'edit' tab for changing your mailing address or ‘add’ for adding a new mailing address.

While in the ‘Personal Information’ module in the portal, you are also encouraged to use the available links to self-identify your veteran, disability status or ethnicity. Self-identifying is optional. This information is used only for federal reporting purposes and will not be shared in any other way. You are also encouraged to update your Emergency Contact Information, if appropriate.

Questions?

If you have questions, review the instructions on how to update your address information: https://uwservice.wisc.edu/help/personal-information/.

If you have other questions, contact your Payroll/Staff Benefits office.

Source: UW Service Center

Review/Update Your Address Information by January 19, 2015 for the Annual W-2 Tax Form Mailing

In late January 2015, your W-2 tax form will be mailed to you, and an electronic copy will be available in My UW System. Your W-2 Form will be mailed to one of the following addresses:

  • Your home address unless you already have, or are adding, a mailing address.
  • If you have a mailing address, your W-2 will be sent to this address and not your home address.
  • If you do not have a home or mailing address, then your W-2 will be sent to your office location.

Please take a few moments to review your address information. You must update your address by January 19, 2015 to ensure that your W-2 Form is delivered to your preferred address.

To Review Your Home Address:

  1. Log in to My UW System.
  2. Your home address will be in the 'Personal Information' module.
  3. If this is not the address you prefer, click the 'Update my Personal Information' link. Your home address will appear in the 'Addresses' module. To change your address, choose the "Change addresses" tab. Then choose the 'edit' tab next to your home address.

To Review Your Mailing Address:

  1. Log in to My UW System.
  2. To view your mailing address, click the 'Update my Personal Information' link. Your mailing address will be in the 'Addresses' module.
  3. If this is not the address you prefer, change it by choosing the 'Change addresses' tab. Then choose the 'edit' tab next to your mailing address.

While in the ‘Personal Information’ module reviewing your address information, you are also encouraged to update your Emergency Contact Information, if appropriate.

In addition, you are encouraged to use the available links to self-identify your veteran, disability status or ethnicity. Self-identifying is optional. This information is used only for federal reporting purposes and will not be shared in any other way.

Questions?

If you have questions, review the instructions on how to update your address information: https://uwservice.wisc.edu/help/personal-information/.

If you have other questions, contact your Payroll/Staff Benefits office.

Source: UW Service Center

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