2020 News Archive

Form 1095-C Now Available Online

Electronic copies of the 2019 Form 1095-C are now available online in the MyUW portal. Employees will receive a paper copy of Form 1095-C via U.S. mail by mid-February. Paper copies are mailed to all employees except those who elected to receive an electronic only 1095-C by January 15, 2020.

Form 1095-C is provided to all employees who were full-time, as defined by the Affordable Care Act (ACA), for all or some months of 2019. Employees should retain Form 1095-C with their tax records.

For more information regarding Form 1095-C and the ACA: Affordable Care Act.

If you have questions, contact your Payroll office.

Source: UW-Shared Services, Service Operations

Register Now for America Saves Week Events: February 24 - 28

America Saves Week, a national campaign encouraging savings and financial planning, is February 24 –28, 2020. Register for over a dozen live webinars on budgeting, saving, retirement and much more by visiting the UW System America Saves Week website.

Webinars are presented by the UW Tax-Sheltered Annuity (TSA) 403(b) providers - Fidelity, T. Rowe Price, TIAA, and Lincoln - along with UW Credit Union. All events are offered at no cost to you - but you must register!

America Saves Week will keep you motivated with information, tips, and reminders to help you reach your financial goals. The America Saves Week campaign is an opportunity to commit—or recommit—to saving for today and for the future.

Source: UW System Human Resources

Updated Income Continuation Insurance Premiums Effective February 1, 2020

Income Continuation Insurance (ICI) premiums are updated annually on February 1. Updated premiums for University Staff (paid bi-weekly) will be reflected on the February 13, 2020 paycheck. Updated ICI premiums for Faculty/Academic Staff/Limited Appointees (paid monthly) will be reflected on the February 28, 2020 paycheck.

If you are currently enrolled in the ICI program, visit the ICI Premium Notice web page for your personalized updated premium amount. Current enrollees were sent an email January 25 directing them to this customized web page.

Several factors determine your premium amount:

  • For University Staff: the ICI premium is based on 2019 earnings reported to the Wisconsin Retirement System (WRS), sick leave balance/usage as of December 21, 2019 and current ICI category.
  • For Faculty/Academic Staff/Limited Appointees: the ICI premium is based on 2019 WRS-reported earnings and the selected ICI elimination period.

Please note: The ICI annual premium update effective February 1 is based on 2019 earnings and does not reflect any enrollments made during the ICI Deferred Enrollment period which began in January and ends March 2, 2020. Employees who are eligible to participate in the ICI Deferred Enrollment period received notification about their opportunity via an email sent January 18.

A complete list of ICI premiums and plan information is available on the ICI plan page. If you have questions, contact your human resources office.

Source: UW-Shared Services, Service Operations

Employee Assistance Program Offers Resources and Webinars

The Employee Assistance Program (EAP) provides UW employees and members of their household with confidential resources to address personal and/or work-related concerns. EAP services are offered at no cost to employees. FEI is the administrator of the EAP program for most institutions. Click here to verify if FEI is your EAP administrator.

2020 Monthly Webinar Series
The FEI monthly webinar series is open for registration for eligible employees. Registration is required. Note: Employees must attend a webinar on their own time or consult with their supervisor for approval to attend.

Click here for webinar information and registration. Follow the individual links on each webinar for registration.

February 2020 Webinar: Understanding implicit bias and minimizing its impact

Time: Wednesday, February 19, 2020 - 11:00am to 12:00pm CST

Description: Implicit bias refers to unconscious attitudes and stereotypes that affect our thoughts, actions and decisions. This session will explore how implicit bias can creep into our work environments. We’ll also discuss how supervisors and managers can leverage this knowledge to reduce its negative impact on decisions, behavior and employee morale.

March 2020 Webinar: If change is inevitable, why are we determined to fight it?

Time: Wednesday, March 18, 2020 - 11:00am to 12:00pm CST

Description: Navigating life transitions can be difficult. But when you learn how to express your fears, you can put them in perspective. And when you plan for the inevitable, you can achieve peace of mind. Join us as we explore new ways to cope with change and discover how we choose to live each day is entirely up to us.

Source: UW System Human Resources

Save the Date: America Saves Week February 24-28, 2020

UW System is promoting financial well-being through the America Saves Week campaign, which encourages individuals and families to save for their financial goals. Visit the UW System America Saves Week website for more information. Registration for these free events opens Monday, February 3.

Source: UW System Human Resources

Income Continuation Insurance Deferred Enrollment Available Through March 2, 2020 for Eligible Employees

You may be eligible to participate in the annual Income Continuation Insurance (ICI) Deferred Enrollment opportunity now through March 2, 2020. ICI is an ‘income replacement’ benefit plan that replaces up to 75% of your gross salary if you are unable to work due to a short or long-term disability. Employees who are eligible to participate in the ICI Deferred Enrollment opportunity were notified by email on January 18.

Eligibility

If you are currently enrolled in the ICI plan and have Standard ICI coverage, you may be eligible to enroll in Supplemental ICI coverage during the ICI Deferred Enrollment opportunity.

If you are not currently enrolled in the ICI plan, you may be eligible to enroll during the ICI Deferred Enrollment opportunity which is the only time during the year that you may enroll in the ICI plan without evidence of insurability.

For More Information
Read more about the ICI program or visit ALEX. To participate in the ICI Deferred Enrollment, submit an application to your human resources office by 4:30 p.m. on Monday, March 2, 2020. If you have questions, contact your human resources office.

Source: UW-Shared Services, Service Operations

W-2 Forms (Wage and Tax Statements) Now Available Online

Electronic copies of the 2019 W-2 Forms (Wage and Tax Statements) are now available online in the MyUW portal. Employees will receive a paper copy of the W-2 Form via U.S. mail by January 31, 2020. Note: Paper copies are mailed to all employees except those who elected to receive an electronic only W-2 by 10 a.m. on January 15, 2020.

Instructions to View/print 2019 W-2 Form. Note: You must be logged into a UW network (either connected directly to a UW network, or remotely by using VPN) in order to be able to access your W-2.

Availability of Other Tax Forms

Some employees will receive one or more additional tax forms from the University of Wisconsin. Note: These additional forms are not applicable to all employees.

Examples of additional forms an employee may receive include:

    • Form 1095-C - An email communication will be sent to employees who will receive this form.
    • The Fellowship Letter is typically available in February.
    • The 1042-S Forms are typically available online in the MyUW portal in March. Employees who have chosen electronic delivery through the Glacier System may have access to their forms earlier; others will have them mailed to their home address. Instructions to View/print 1042-S Form and Fellowship Letter.

Resources

Filing Taxes

Employees should use their W-2 Form, not their final 2019 earnings statement, to file taxes. Some employees have had adjustments made to their 2019 taxable earnings since the last 2019 payroll was paid and may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

The Internal Revenue Service (IRS) will begin accepting returns on January 27, 2020 for the 2019 tax filing season. Employees may want to consider filing their return as soon as all tax forms are received to minimize the chance of a fraudulent return being processed using their Social Security number, or Individual Tax Payer Identification number. More information is available on the IRS website.

If you have questions, contact your Payroll office.

Source: UW-Shared Services, Service Operations

Make Your Well-Being a Resolution!

It’s that time of year again – the time when we make New Year’s resolutions to be healthier versions of ourselves. We all have great intentions at the beginning of January, but sometimes our goals are so overwhelming, or too vague, and follow through can be difficult. But what if you focused on setting small goals that would help your overall well-being throughout the year?

Many times we think of well-being as physical and mental health. Both physical and mental, or emotional, well-being are very important to your overall health, but according to the Wellness Council of America (WELCOA), there are six others to also consider: environmental, financial, intellectual, occupational, purpose and social. Listed below are a few ideas of resolutions you can make to get started on your journey to better overall well-being.

Emotional

  • Keep a daily journal
  • Practice yoga

Environmental

  • Make recycling a priority
  • Use a reusable BPA-free water bottle

Financial

Intellectual

  • Choose books to read in the new year
  • Start a hobby

Occupational

  • Research topics in your field
  • Enroll in a course at a community college

Physical

  • Aim for 7-8 hours of sleep each night
  • Take a short walk every day

Purpose

  • Volunteer for a cause important to you
  • Work on a hobby

Social

  • Plan a gathering with family or friends
  • Join a group based on one of your hobbies

You can also access Well Wisconsin, administered by StayWell, which offers a variety of wellness programs that can help you achieve your health and well-being goals.

There are many small steps you can take to make a large impact on your well-being in 2020!

Source: UW System Human Resources

Tax Law Changes for Parking Fees, Vanpool, and Bus Passes

On December 20, 2019, H.R. 1865 The Further Consolidated Appropriations Act 2020 was signed into law by the Federal Government. As a result, parking, vanpool, and bus passes for all UW System employees will change from a post-tax to a pre-tax deduction.

  • If you are paid monthly, you will see the pre-tax deduction on your January 31 paycheck (for the pay period of January 1 - January 31).
  • If you are paid biweekly, you will see the pre-tax deduction on your January 30 paycheck (for the pay period of January 5 - January 18).

In addition, UW System is working with the Department of Employee Trust Funds (ETF) on approval and potential re-implementation of the Parking & Transit Accounts through ConnectYourCare. As we learn more, information on the Parking & Transit Accounts will be shared with employees.

If you have additional questions, please contact human resources.

Source: UW System Human Resources

What You Need to Know About Telemedicine

Would you like the ability to seek basic medical care from the comfort of your own home?

If so, the telemedicine services in the State Group Health Insurance Program may allow you to do so. With the arrival of flu season, now may be a good time to learn about telemedicine. Watch the Get Medical Care When You Need It Fast video to help you determine if telemedicine may meet your needs.

What is telemedicine/telehealth (used interchangeably)?

The remote diagnosis and treatment of patients by means of electronic communication. This means that for non-urgent medical care, you may be able to access care through video chat or a virtual house call. Through telemedicine, a doctor may be able to recommend treatment, prescribe medication, refer you to a specialist or tell you, based on your symptoms, if you should see a doctor in-person.

Note: These services vary among insurance carriers in the State Group Health Insurance Program.

Why should you consider telemedicine services?

You may receive care quicker and it may be more convenient than going to your doctor’s office or to urgent care. They are also typically less expensive than an office visit or urgent care visit.

How will your telemedicine service be covered by your State Group Health Insurance?

This will depend on which plan design you are enrolled in.

    • Health Plan: Telemedicine services are covered at 100%.
    • High Deductible Health Plan (HDHP): Telemedicine services are covered at 100% after you meet your deductible. This is necessary to comply with Health Savings Account (HSA) eligibility requirements as well as coverage mandates per the Affordable Care Act (ACA).

How can you obtain additional information regarding telemedicine services?

Generally, health plans offer telemedicine services through their online portals. If you’re unable to find telemedicine information through your health insurance plans online portal, contact your health insurance plan directly by calling the toll-free number on your health insurance ID card.

Source: UW System Human Resources

StayWell Portal Update

StayWell, the administrator for the Well Wisconsin Program, has a new employee portal. Remember, the Well Wisconsin Program is available to you and your spouse in 2020 if you have enrolled in the State Group Health Insurance Program. To get started, you and your covered spouse will need to create a new account through the StayWell portal. Once logged in, explore the site and become familiar with the new features:

  • Coach chat and virtual visits
  • Guided meditation app
  • Access to games, workout videos and recipes

StayWell will be sending you direct communications making you aware of the new portal. The intent is to help you get the most out of the Well Wisconsin Program.

Review the Well Wisconsin Program page to learn more about the Well Wisconsin Program.

Source: UW System Human Resources