2020 News Archive

W-2 Forms (Wage and Tax Statements) Now Available Online

Electronic copies of the 2019 W-2 Forms (Wage and Tax Statements) are now available online in the MyUW portal. Employees will receive a paper copy of the W-2 Form via U.S. mail by January 31, 2020. Note: Paper copies are mailed to all employees except those who elected to receive an electronic only W-2 by 10 a.m. on January 15, 2020.

Instructions to View/print 2019 W-2 Form. Note: You must be logged into a UW network (either connected directly to a UW network, or remotely by using VPN) in order to be able to access your W-2.

Availability of Other Tax Forms

Some employees will receive one or more additional tax forms from the University of Wisconsin. Note: These additional forms are not applicable to all employees.

Examples of additional forms an employee may receive include:

    • Form 1095-C - An email communication will be sent to employees who will receive this form.
    • The Fellowship Letter is typically available in February.
    • The 1042-S Forms are typically available online in the MyUW portal in March. Employees who have chosen electronic delivery through the Glacier System may have access to their forms earlier; others will have them mailed to their home address. Instructions to View/print 1042-S Form and Fellowship Letter.


Filing Taxes

Employees should use their W-2 Form, not their final 2019 earnings statement, to file taxes. Some employees have had adjustments made to their 2019 taxable earnings since the last 2019 payroll was paid and may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

The Internal Revenue Service (IRS) will begin accepting returns on January 27, 2020 for the 2019 tax filing season. Employees may want to consider filing their return as soon as all tax forms are received to minimize the chance of a fraudulent return being processed using their Social Security number, or Individual Tax Payer Identification number. More information is available on the IRS website.

If you have questions, contact your Payroll office.

Source: UW-Shared Services, Service Operations

Make Your Well-Being a Resolution!

It’s that time of year again – the time when we make New Year’s resolutions to be healthier versions of ourselves. We all have great intentions at the beginning of January, but sometimes our goals are so overwhelming, or too vague, and follow through can be difficult. But what if you focused on setting small goals that would help your overall well-being throughout the year?

Many times we think of well-being as physical and mental health. Both physical and mental, or emotional, well-being are very important to your overall health, but according to the Wellness Council of America (WELCOA), there are six others to also consider: environmental, financial, intellectual, occupational, purpose and social. Listed below are a few ideas of resolutions you can make to get started on your journey to better overall well-being.


  • Keep a daily journal
  • Practice yoga


  • Make recycling a priority
  • Use a reusable BPA-free water bottle



  • Choose books to read in the new year
  • Start a hobby


  • Research topics in your field
  • Enroll in a course at a community college


  • Aim for 7-8 hours of sleep each night
  • Take a short walk every day


  • Volunteer for a cause important to you
  • Work on a hobby


  • Plan a gathering with family or friends
  • Join a group based on one of your hobbies

You can also access Well Wisconsin, administered by StayWell, which offers a variety of wellness programs that can help you achieve your health and well-being goals.

There are many small steps you can take to make a large impact on your well-being in 2020!

Source: UW System Human Resources

Tax Law Changes for Parking Fees, Vanpool, and Bus Passes

On December 20, 2019, H.R. 1865 The Further Consolidated Appropriations Act 2020 was signed into law by the Federal Government. As a result, parking, vanpool, and bus passes for all UW System employees will change from a post-tax to a pre-tax deduction.

  • If you are paid monthly, you will see the pre-tax deduction on your January 31 paycheck (for the pay period of January 1 - January 31).
  • If you are paid biweekly, you will see the pre-tax deduction on your January 30 paycheck (for the pay period of January 5 - January 18).

In addition, UW System is working with the Department of Employee Trust Funds (ETF) on approval and potential re-implementation of the Parking & Transit Accounts through ConnectYourCare. As we learn more, information on the Parking & Transit Accounts will be shared with employees.

If you have additional questions, please contact human resources.

Source: UW System Human Resources

What You Need to Know About Telemedicine

Would you like the ability to seek basic medical care from the comfort of your own home?

If so, the telemedicine services in the State Group Health Insurance Program may allow you to do so. With the arrival of flu season, now may be a good time to learn about telemedicine. Watch the Get Medical Care When You Need It Fast video to help you determine if telemedicine may meet your needs.

What is telemedicine/telehealth (used interchangeably)?

The remote diagnosis and treatment of patients by means of electronic communication. This means that for non-urgent medical care, you may be able to access care through video chat or a virtual house call. Through telemedicine, a doctor may be able to recommend treatment, prescribe medication, refer you to a specialist or tell you, based on your symptoms, if you should see a doctor in-person.

Note: These services vary among insurance carriers in the State Group Health Insurance Program.

Why should you consider telemedicine services?

You may receive care quicker and it may be more convenient than going to your doctor’s office or to urgent care. They are also typically less expensive than an office visit or urgent care visit.

How will your telemedicine service be covered by your State Group Health Insurance?

This will depend on which plan design you are enrolled in.

    • Health Plan: Telemedicine services are covered at 100%.
    • High Deductible Health Plan (HDHP): Telemedicine services are covered at 100% after you meet your deductible. This is necessary to comply with Health Savings Account (HSA) eligibility requirements as well as coverage mandates per the Affordable Care Act (ACA).

How can you obtain additional information regarding telemedicine services?

Generally, health plans offer telemedicine services through their online portals. If you’re unable to find telemedicine information through your health insurance plans online portal, contact your health insurance plan directly by calling the toll-free number on your health insurance ID card.

Source: UW System Human Resources

StayWell Portal Update

StayWell, the administrator for the Well Wisconsin Program, has a new employee portal. Remember, the Well Wisconsin Program is available to you and your spouse in 2020 if you have enrolled in the State Group Health Insurance Program. To get started, you and your covered spouse will need to create a new account through the StayWell portal. Once logged in, explore the site and become familiar with the new features:

  • Coach chat and virtual visits
  • Guided meditation app
  • Access to games, workout videos and recipes

StayWell will be sending you direct communications making you aware of the new portal. The intent is to help you get the most out of the Well Wisconsin Program.

Review the Well Wisconsin Program page to learn more about the Well Wisconsin Program.

Source: UW System Human Resources