2019 News Archive

University Insurance Association (UIA) Life Insurance Annual Premium Deduction

The University Insurance Association (UIA) Life Insurance annual premium of $24.00 will be deducted from October monthly earnings, paid November 1, 2019.

Participation in the UIA Life Insurance plan is a condition of employment for UW System Faculty/Academic Staff/Limited Appointment (FA/AS/LI) employees. Additionally, eligible employees must meet the minimum monthly salary threshold which is $2,734.00 for the 2019-2020 plan year, October 1, 2019 through September 30, 2020. The minimum monthly salary threshold is determined each year and is based on 45% of the average instructor's salary for the previous year.

Once an employee becomes eligible for coverage, eligibility will continue for the full plan year. Employees must re-qualify for eligibility each year.

For more information about the plan, including coverage levels, visit the UW System Employee Benefits website.

Source: UW System Human Resources

Individual & Family Life Insurance Enrollees can Increase Coverage, September 30 - October 25, 2019

If you are enrolled in the Individual & Family Life Insurance plan as of September 30, 2019, you may increase your coverage during the Annual Increase Option (AIO) period from September 30 - October 25, 2019. Coverage increases are effective January 1, 2020 with new premiums deducted from December earnings.

Making the Decision to Increase Your Coverage
To review your current coverage and your 2020 premiums if you decide to increase your coverage, use the personalized Individual & Family Annual Increase calculator: https://uwservice.wisconsin.edu/indfam-increase-calculator/

You may increase your current coverage during the AIO period by the following amounts:

  • Employee coverage: $5,000; $10,000; $15,000 or $20,000
  • Spouse/Domestic Partner coverage: $5,000 or $10,000
  • Child(ren) coverage: $2,500

As you consider increasing your coverage, note the 2020 maximum coverage levels:

  • Employee coverage: $300,000
  • Spouse/Domestic Partner coverage: $150,000
  • Child(ren) coverage: $25,000

Reminder: Spouse/Domestic Partner or Child(ren) life insurance coverage may not exceed your total (employee amount) coverage.

Application Information and Deadline
To increase your coverage during the AIO period, submit your election via Self Service:

  1. Log into the MyUW portal for UW System institutions or for UW-Madison.
  2. Go to the 'Benefit Information' module.
  3. Click on the 'Enroll' link.

You will receive a Confirmation Statement via email after you have submitted your election.

All elections to increase coverage must be submitted online or received by your human resources office by 4:30 p.m. on October 25, 2019. If you mail your Annual Increase Option Form, it must be received by October 25, 2019. For more information: Individual & Family Life insurance.

Decreasing or Canceling Coverage
If you decide to decrease or cancel your coverage, you must complete the Individual & Family Life Insurance application. You may decrease or cancel coverage any time during the year. Coverage decreases or cancellations are effective the first of the month following the receipt of the application.

Questions?
Visit the Annual Benefits Enrollment website for more information about the Individual & Family Life Insurance plan and other benefits enrollment opportunities available this year. If you have questions, please contact your human resources office.

Source: UW System Human Resources

Take Action Now: Submit Missing Leave Reports to Avoid Sick Leave Reduction

Faculty, Academic Staff and Limited appointees (who have or had an active leave-eligible appointment) are required to submit a leave report for each appointment, each month, whether or not leave is used.

Failure to submit any leave report(s) will result in a reduction of your sick leave hours.

For the July 1, 2018 - June 30, 2019 fiscal year leave reports were due June 30, 2019. While June 30, 2019 is the preferred submission date, failure to submit all leave for the July 2018 through June 2019 fiscal year by September 30, 2019 will result in a reduction of employee sick leave hours. Even one unsubmitted leave report may reduce an employee’s sick leave balance.

Leave reports may be submitted electronically via the MyUW portal. To check for missing leave reports, follow these steps:

  1. Log into the MyUW portal for UW System institutions or for UW-Madison 
  2. Go to the "Time and Absence" module 
  3. Click on the "Leave Reports" link

Paper leave reports may also be submitted.

Employees with missing leave reports receive monthly email reminders that lists their missing reports.

Visit the Time and Absence Help Pages for assistance with reporting leave. If you have questions or are unable to report your leave at the link above, contact your Institutional Leave Administrator.

To review the sick leave policies, see:

Source: UW System Human Resources

Annual Benefits Enrollment: September 30 - October 25, 2019

The Annual Benefits Enrollment (ABE) period, September 30 - October 25, 2019, is your annual opportunity to make changes to most of your benefits unless you have an eligible life event (family status or employment change) during the year. Watch for emails in September and October regarding benefits changes, premiums and your enrollment opportunities. Changes made during ABE are effective January 1, 2020.

Benefit Plan Changes Effective January 1, 2020
The main benefits changes for 2020 are listed below. Visit the Annual Benefits Enrollment website for more information. These changes may impact your coverage and action may be required. It is important to understand the changes so you can make informed decisions.

    • Preventive Dental Insurance (new plan)
    • Accident Insurance (new plan)
    • Vendor Change (TASC to ConnectYourCare)
    • Security Health Plan (no longer available)

Preventive Dental Insurance
Currently, preventive dental services are only offered under the State Group Health Insurance Plan with Uniform Dental. For 2020, a standalone Preventive Dental Insurance Plan through Delta Dental will be available to employees who either waive the State Group Health Insurance Plan or choose the State Group Health Insurance Opt-Out Incentive. This means all benefits eligible employees will have access to preventive dental services in 2020.

Note: The Supplemental Dental Plans will continue to be available in 2020. These plans provide coverage for major services such as crowns and implants.

Accident Insurance
In 2020, an Accident Insurance Plan will be available to eligible employees. The plan provides a cash payment directly to you in the event of an accident. Covered accidents may include injuries, emergency care, hospital care, surgery and an accidental death & dismemberment* benefit. The cash payment amount differs based on the severity of the accident. You may use the cash for anything you’d like to help provide some financial protection when the unexpected happens.

*The Accident Insurance Plan includes an accidental death & dismemberment benefit. You may enroll in both, the Accidental Death & Dismemberment (AD&D) Plan and the new Accident Insurance Plan.

Vendor Change (TASC to ConnectYourCare)
The Flexible Spending Accounts (FSAs), Dependent Day Care Account and Health Savings Accounts (HSAs) will be administered by ConnectYourCare (CYC). TASC will no longer be the administrator as of December 31, 2019.

How Will the Vendor Change Affect Current Participants?
Communications to current participants started in August of 2019 to explain the transition from TASC to CYC. Additionally, the 2020 Vendor Change page is updated to keep current participants informed of communications, key dates and who to contact with questions.

Note: Employees currently enrolled in an FSA and/or HSA that want to participate in 2020 are required to re-enroll during the ABE period, September 30 - October 25, 2019.

Security Health Plan (no longer available)
Security Health Plan–Central and Security Health Plan–Valley will no longer be available effective January 1, 2020. Employees should use the Health Plan Search to find a health insurance carrier that has doctors, clinics and/or hospitals in the county you would like to seek services in.

How You Can Prepare Now for ABE:

  1. Review your current benefits and visit the ABE website for 2020 benefits changes.
  2. ALEX, the interactive benefits decision tool is available. Use ALEX to help you determine which benefits plans may best suit your needs.
  3. Attend a campus benefits fair to meet with health plan representatives and other benefits vendors. For a list of fairs throughout the UW System: UW System Benefits Fair.
  4. Plan ahead if you currently participate in a plan that requires re-enrollment each year to continue participation. Plans include:
    • Flexible Spending Account (FSA) including Health Care FSA, Limited Purpose FSA, Dependent Day Care FSA
    • Health Savings Account (HSA) requires that you enroll every year you are enrolled in a High Deductible Health Plan (HDHP)
    • State Group Health Insurance Opt-Out Incentive

For questions, contact your human resources office.

Source: UW System Human Resources

Reminders for Health Care Flexible Spending Account Participants

The Health Care Flexible Spending Account (FSA) and Limited Purpose Health Care FSA allow participants to pay certain out-of-pocket expenses with tax-free dollars. Since these are spending accounts, the money must be spent on eligible expenses. This article is a reminder for participants to use their FSA money and to substantiate claims timely.

Eligible Expenses
Health Care FSA eligible expenses include:

  • Medical
  • Dental
  • Vision

Limited Purpose Health Care FSA eligible expenses include:

  • Medical (post-deductible only)
  • Dental
  • Vision

How to Pay for Eligible Expenses
Once eligible expenses have been incurred, determine how to pay for them. In most situations, the Health Care FSA debit card (from the Health Care FSA administrator, TASC) will work at the point of sale or service. However, there are other options to submit FSA claims manually or to substantiate a claim after the debit card has been used:

Provide Information Timely to Substantiate Claims
For efficient processing, remember to include appropriate IRS required supporting documentation with claim(s) submission. TASC will contact participants directly when additional information is needed to substantiate claim(s).

Review your account at https://partners.tasconline.com/ETFEmployee to see if you have claims that require documentation.

Failure to provide documentation to the Health Care FSA administrator (TASC) when requested may require repayment by the employee. Repayment is done by deducting money from the employee's paycheck on an after-tax basis. Claims should be substantiated timely to avoid repayment.

Carry Over Reminder
Up to $500 of unused funds in a Health Care or Limited Purpose FSA will carry over into the following year (even if you do not enroll in the FSA for the following year). Unused funds greater than $500 on March 31 will be forfeited.

FSA Administrator Change
Effective January 1, 2020, the FSA administrator will change from TASC to ConnectYourCare (CYC). Claims incurred January 1 – December 31, 2019 should be submitted to TASC by December 31, 2019. Claims incurred January 1, 2020 and after should be submitted to ConnectYourCare.

For more information on this change see the Flexible Spending Account – 2020 Vendor Change.

For additional resourcesresources: UW System Employee Benefits website.

For questions, contact TASC at (844) 786-3947 or 1customercare@tasconline.com.

Source: UW System Human Resources

ALEX can help with Benefits Decisions during Annual Benefits Enrollment, September 30 - October 25, 2019

The 2020 version of ALEX is now available!

ALEX is an interactive benefits decision tool that can help you learn about UW System benefit plans and options. ALEX can assist you in making decisions during Annual Benefits Enrollment (ABE), September 30 – October 25, 2019. The benefit plan elections made during ABE will be effective January 1, 2020.

The 2020 version of ALEX is similar to the 2019 version. Additionally, it includes the new benefits plans for 2020:

  • Preventive Dental Insurance Plan
  • Accident Insurance Plan

The 2020 version of ALEX also includes a separate module for Wellness Resources which has information on the Well Wisconsin Incentive.

Note: Although the Income Continuation Insurance and Life Insurance modules appear in the 2020 version of ALEX, these plans do not allow for an enrollment opportunity during ABE (except with evidence of insurability for some plans).

Visit the ABE website to find a link to ALEX and other important information about the upcoming ABE period.

Source: UW System Human Resources

Title and Total Compensation Town Hall Meetings Start September 27

The UW System Title and Total Compensation (TTC) Project will host three virtual Town Hall meetings. The first meeting will be held on Friday, September 27, 2019 starting at 3:00 pm.

Join the meeting to get an update on project work to modernize job title and compensation programs. You can also learn about upcoming meetings between employees and managers to discuss changes in job titles and job descriptions, and you can participate in a live Question & Answer session with UW System project leaders.

The full calendar of TTC virtual Town Hall meetings is:

  • September 27, 3:00 pm-4:00 pm
  • October 24, 8:00 am-9:00 am
  • November 15, 12:00 pm-1:00 pm

For more information or to join a Town Hall meeting, visit the UW System TTC Project website.

Source: UW System Human Resources

The Wisconsin Retirement System - A Strong Foundation for Retirement

You may know that as a Wisconsin Retirement System (WRS)-eligible UW System employee, you have been automatically enrolled in the WRS, but maybe you don’t know exactly what that means for you.

It’s important to be adequately prepared for retirement, and the WRS helps ensure UW System employees have a good start towards that goal. Under the WRS, both you and the UW System contribute a percentage of your eligible earnings towards your retirement. The WRS is a strong public pension plan because of its stable funding, unique plan design and robust governance. These factors set the WRS apart from the majority of other public retirement plans in the United States.

How is the WRS designed?
The WRS has the elements of both a defined benefit plan and a defined contribution plan. In WRS terminology:

  • A defined benefit plan is a benefit that is based on your earnings and years of service and is referred to as a formula benefit.
  • A defined contribution plan is a benefit based on the dollar value of your account and is referred to as a money purchase benefit.

Although many of us focus on the dollar value of our account, at retirement time it could be that the formula benefit provides a much higher monthly annuity.

How is the formula benefit calculated?
A formula benefit is calculated using your final average earnings (a monthly average of your three highest years of WRS covered earnings) multiplied by your years of service multiplied by a formula factor. If you retire before normal retirement age (generally 65), your benefits are reduced to compensate for the longer length of time you would be receiving the benefit.

For those working in a WRS-covered position after 1999, the formula multiplier is .016. This means that for every 10 years you work, your WRS annuity will replace roughly 16% of your pre-retirement income. If you work 20 years, 32% of your pre-retirement income will be replaced.

What will your annuity be based on?
Your WRS annuity is based on whatever method - formula or money purchase - gives you the higher monthly payment. But remember, you will receive at least 16% of your final average earnings for every 10 years of work. This information may be helpful when planning for retirement and may help you determine whether you should supplement your WRS benefit by investing with a supplemental retirement plan like the UW Tax-Sheltered Annuity (TSA) 403(b) Program or the Wisconsin Deferred Compensation (WDC) 457 Program.

Considerations for employees who first began WRS employment on or after July 1, 2011:

  • If you leave the UW System (or WRS-covered employment) before you retire but as long as you are vested with five years of creditable WRS service, you can leave your WRS account until you reach retirement age to get the value of both your contributions and the employer contributions.
  • If you leave the UW System (or WRS-covered employment) before you have five years of creditable WRS service, you’ll still get the benefit of your contributions, but you will not be eligible for the value of UW System’s employer contributions. You may want to consider leaving your contributions in the plan if you think you may return to WRS-covered employment in the future.

For information on the WRS and the supplemental retirement savings plans available to you, visit the Retirement Plans page on the UW System Employee Benefits website.

Source: UW System Human Resources

Enroll Today with the UW Tax-Sheltered Annuity (TSA) 403(b) Program

Saving for retirement is important. The Wisconsin Retirement System (WRS) provides participants with a strong retirement foundation. Most people will need additional savings to supplement their WRS pension.

You can save for your long-term retirement goals through the UW Tax-Sheltered Annuity (TSA) 403(b) Program - a voluntary supplemental retirement savings plan. An extra savings cushion can help cover major expenses in retirement - like healthcare. It may also provide resources so you can do the things you enjoy, like travel or pursue your favorite hobbies.

Why should you save with the UW TSA 403(b) Program?

  • You can choose to contribute on a pre-tax and/or Roth (after-tax) basis.
  • The TSA Program is flexible - you can start, stop, or change your contribution amount and your investments at any time, as often as you wish.
  • It's automatic - once you sign up, your deferrals continue until you stop them.
  • It's inexpensive - there is no participant fee, and you have access to low-cost institutional share class funds with Fidelity, TIAA, and T. Rowe Price.
  • It's portable - you can take your savings with you if you move to a different employer.
  • It’s easy - you can use EZ enrollment with Fidelity, TIAA, and T. Rowe Price and invest in Target Date funds.

Don’t hesitate. Use EZ Enrollment to sign up, or visit UW TSA 403(b) Program enrollment to find out more about the program and enroll online. Start today to save for tomorrow!

Source: UW System Human Resources

Employee Assistance Program Webinars

The Employee Assistance Program (EAP), administered by FEI, provides UW employees and members of their household with confidential resources to address personal and/or work-related concerns. EAP services are offered at no cost to employees.

The 2019 Monthly Webinar Series is open for registration. Click here for webinar information and registration.


October 2019 Webinar: Workplace Bullying: What, Who and How

Date and Time: Wednesday, October 16, 2019 - 11:00am to 12:00pm Central Daylight Time

Description: From the playground to the workplace, it seems that every bad behavior is considered bullying. By answering the "What, Who and How" questions that often go along with bullying, we will challenge common misconceptions about bullying behaviors and break related myths.


November 2019 Webinar: Effective Communication and Why You Want It

Date and Time: Wednesday, November 20, 2019 - 11:00am to 12:00pm Central Standard Time

Description: We spend 75% of our time communicating in one way or another, and some even say we're always communicating. Many of the problems we have in both our personal and professional lives are traced back to communication. Join us for an engaging discussion on effective communication and walk away with tips and tools you'll need to become a better communicator.


Webinar Registration: Registration is required. Click here to register. Follow the individual links on each webinar for registration.  Note: Employees must attend a webinar on their own time or consult with their supervisor for approval to attend.

Source: UW System Human Resources

What You Need to Know About Telemedicine

Would you like the ability to seek basic medical care from the comfort of your own home?

If so, the telemedicine services in the State Group Health Insurance Program may allow you to do so. With flu season just around the corner, now may be a good time to learn about telemedicine.

What is telemedicine/telehealth (used interchangeably)?

The remote diagnosis and treatment of patients by means of electronic communication. This means that for non-urgent medical care, you may be able to access care through video chat or a virtual house call. Through telemedicine, a doctor may be able to recommend treatment, prescribe medication, refer you to a specialist or tell you, based on your symptoms, if you should see a doctor in-person.

Note: These services vary among insurance carriers in the State Group Health Insurance Program.

Why should you consider telemedicine services?

You may receive care quicker and it may be more convenient than going to your doctor’s office or to urgent care. They are also typically less expensive than an office visit or urgent care visit.

How will your telemedicine service be covered by your State Group Health Insurance?

This will depend on which plan design you are enrolled in.

  • Health Plan: Telemedicine services are covered at 100%.
  • High Deductible Health Plan (HDHP): Telemedicine services are covered at 100% after you meet your deductible. This is necessary to comply with Health Savings Account (HSA) eligibility requirements as well as coverage mandates per the Affordable Care Act (ACA).

How can you obtain additional information regarding telemedicine services?

Generally, health plans offer telemedicine services through their online portals. If you’re unable to find telemedicine information through your health insurance plans online portal, contact your health insurance plan directly by calling the tollfree number on your health insurance ID card.

Source: UW System Human Resources

Where Do I Find Flu Shot Information?

Are you looking for information regarding the effectiveness of a flu vaccine or flu shot clinics close to home? The Centers for Disease Control and Prevention (CDC) website is a great resource for information about the effectiveness and benefits of a flu vaccine.

If you are enrolled in State Group Health Insurance, login to the StayWell portal to locate flu shot clinics near you. Many institutions schedule them onsite between September and December.

Source: UW System Human Resources

Now is the Time to Earn Your $150 Well Wisconsin Incentive

Before you know it, the October 11, 2019 deadline to earn your $150 Well Wisconsin incentive will be here.

Reach your health and well-being goals with the Well Wisconsin Program and earn $150 when you:

  • ✔ Take the 10-minute StayWell health assessment
  • ✔ Schedule a health screening and submit the results to StayWell
  • ✔ Complete a Staywell Well-Being activity

Visit the StayWell portal at https://wellwisconsin.staywell.com to complete the health assessment, to get a list of Well-Being activities and to schedule a health screening. You may also contact your institution’s benefit office for upcoming health screening dates and locations.

In order to receive the incentive for 2019, activities must be completed by October 11, 2019. To claim your $150, visit the Staywell portal by October 25, 2019 and elect to receive the incentive instantly via email or have a gift card mailed to your home address. The incentive is considered taxable income.

For additional details visit https://wellwisconsin.staywell.com or contact the StayWell HelpLine at 800-821-6591.

Health information, including responses to the health assessment, are protected by federal law and will never be shared with WI Department of Employee Trust Funds (ETF), the Group Health Insurance Program or your employer.

Source: UW System Human Resources

Main Benefit Plan Changes for 2020

Effective January 1, 2020, there will be four main benefit plan changes:

  • Preventive Dental Insurance (new plan)
  • Accident Insurance (new plan)
  • Vendor Change (TASC to ConnectYourCare)
  • Security Health Plan (no longer available)

Additional information regarding 2020 benefit plan changes (including premiums) will be communicated closer to the Annual Benefits Enrollment (ABE) period (September 30 – October 25, 2019).

Preventive Dental Insurance

Currently, preventive dental services are only offered under the State Group Health Insurance Plan with Uniform Dental. For 2020, a standalone Preventive Dental Insurance Plan through Delta Dental will be available to employees who either waive the State Group Health Insurance Plan or choose the State Group Health Insurance Opt-Out Incentive. This means all benefits eligible employees will have access to preventive dental services in 2020.

Note:  The Supplemental Dental Plans will continue to be available in 2020. These plans provide coverage for major services such as crowns and implants.

Accident Insurance

In 2020, an Accident Insurance Plan will be available to eligible employees. The plan provides a cash payment directly to you in the event of an accident. Covered accidents may include injuries, emergency care, hospital care, surgery and an accidental death & dismemberment* benefit. The cash payment amount differs based on the severity of the accident. You may use the cash for anything you’d like to help provide some financial protection when the unexpected happens.

*The Accident Insurance Plan includes an accidental death & dismemberment benefit. You may enroll in both, the Accidental Death & Dismemberment (AD&D) Plan and the new Accident Insurance plan.

Vendor Change (TASC to ConnectYourCare)

The Flexible Spending Accounts (FSAs), Dependent Day Care Account and Health Savings Accounts (HSAs) will be administered by ConnectYourCare (CYC). TASC will no longer be the administrator as of December 31, 2019.

How will the vendor change affect current participants?

Communications will be sent to current participants prior to ABE to explain the transition from TASC to CYC. Additionally, the 2020 Vendor Change page will be updated to keep current participants informed of communications, key dates and who to contact with questions.

Note:  Employees currently enrolled in an FSA and/or HSA that want to participate in the plans in 2020 are required to re-enroll during the ABE period, September 30 – October 25, 2019.

Security Health Plan (no longer available)

Security Health Plan–Central and Security Health Plan–Valley will no longer be available effective January 1, 2020. Resources will be provided closer to the ABE period to help affected employees select a new health insurance carrier during the ABE period.

Additional information regarding 2020 benefit plan changes and premiums will be communicated during ABE. Please contact your human resources office with immediate questions.

Source: UW System Human Resources

Which Health Insurance Plan is Right for You?

During the Annual Benefits Enrollment (ABE) period (September 30 - October 25, 2019), you will have an opportunity to select your health insurance plan for coverage effective January 1, 2020. It is important to select the plan design and health insurance carrier that best fits the needs of you and your family. To help you prepare for ABE, this article highlights what is the same and what is different between High-Deductible Health Plans and Non-HDHP health plans.

What is the same for the HDHP and the Non-HDHP Health Plans?

  • In-network preventive services are covered at 100%.
  • Coverage for federally required preventive drugs at 100%.
  • Both have a deductible (this is the amount you pay before the plan pays).
  • In-network coinsurance is 10% (this is the amount you pay for specific services; the plan pays the remaining 90%).
  • In-network providers will provide lower out-of-pocket expenses than out-of-network providers.
  • Both allow participation in the Well Wisconsin program to earn $150 wellness incentive.
  • Both provide an opportunity to enroll in Uniform Dental Benefits.
  • Both offer out-of-network coverage through the Access HDHP and Access Non-HDHP Health Plans. Due to out-of-network coverage, Access plans are more expensive.

What is different between the HDHP and the Non-HDHP Health Plans?

  • HDHPs have lower premiums (the amount deducted from your paycheck).
    • Premiums are required regardless of whether you use your health insurance.
  • HDHPs include a Health Savings Account (HSA) to help you prepare for out-of-pocket expenses. An HSA provides three separate tax benefits:
    • Contributions are tax-deductible.
    • HSA assets grow tax-free (through interest or investing).
    • Withdrawals for qualified medical, dental and/or vision expenses are not taxed.
  • HDHPs include an employer contribution to the HSA (up to $750 for single coverage, $1,500 for family) which remains in your HSA until you use it.
  • Non-HDHP Health Plans have a deductible for medical services and a separate deductible for pharmacy benefits; HDHPs have a deductible that includes medical services and pharmacy benefits.
  • Non-HDHP Health Plans have lower deductibles and out-of-pocket limits (the most you pay per calendar year for covered services; includes copayments, deductible and coinsurance).
    • You only pay out-of-pocket costs when you use your health insurance

How prepared are you and your family for expected/unexpected out-of-pocket expenses? 

Review the expenses you have incurred so far in 2019 for health, dental and vision services to help you prepare for 2020. Some of the ways you can save for expected and/or unexpected health, dental and vision out-of-pocket expenses include:

  • With a HDHP you may use the HSA (medical, dental and/or vision expenses) or Limited Purpose FSA (dental, vision and post-medical deductible expenses) to set aside pre-tax earnings to help pay for qualifying out-of-pocket expenses.
  • With a Non-HDHP Health Plan you may set aside earnings in a Health Care Flexible Spending Account (pre-tax) for out-of-pocket expenses.

Resources

Source: UW System Human Resources

ETF Launches New Website

The Department of Employee Trust Funds (ETF) has launched a new website. ETF is the administrator of the Wisconsin Retirement System program and some of the other benefits programs available to UW System employees.

For more information, see the ETF news article regarding their new website.

Source: UW System Human Resources

Are you enrolled in a Health Care Flexible Spending Account (FSA)?

The Health Care Flexible Spending Account (FSA) and the Limited Purpose Health Care FSA provide you with an opportunity to pay certain out-of-pocket expenses with tax-free dollars. Since these are spending accounts, the funds in the accounts are intended to be spent on eligible expenses. This article is a reminder for you to use your FSA funds.

Health Care FSA Eligible Expenses include:

  • Medical
  • Dental
  • Vision

Limited Purpose Health Care FSA Eligible Expenses include:

  • Medical (post-deductible only)
  • Dental
  • Vision

Once you have incurred your eligible expenses, determine how to pay for them. In most situations, your Health Care FSA debit card (from the Health Care FSA administrator, TASC) will suffice at the point of sale or service. However, there are a few options if you need to submit your FSA claims manually or substantiate a claim made using your Health Care debit card:

For efficient processing, remember to include the appropriate IRS required supporting documentation with your claim(s) submission. If TASC needs more information to substantiate your claim(s), TASC will contact you directly.

Carry Over Reminder: Up to $500 of unused funds in your Health Care or Limited Purpose FSA will carry over into the following year (even if you do not enroll in the FSA for the following year). Unused funds greater than $500 on March 31 will be forfeited.

For questions, contact TASC at 1-844-786-3947 or 1customercare@tasconline.com.

Additional resources may also be found on the UW System Employee Benefits website.

Source: UW System Human Resources

WRS Contribution Rates to Increase in 2020

The Department of Employee Trust Funds (ETF) recently announced that the Wisconsin Retirement System (WRS) employee and employer contribution rates will increase slightly effective January 1, 2020. WRS rates are evaluated and adjusted annually.

The slight increase is due to lower than expected Core Trust Fund investment performance and economic assumption changes that were approved by the ETF Board in December, 2018.

Contribution increase and decrease fluctuations are considered normal for retirement systems like the WRS that pre-fund retirement benefits. For example, WRS contribution rates in 2019 were lowered due to favorable investment performance.

UW System employee contribution rates are determined by employment category. Most UW employees are in the General/Teacher/Executive category. Employees with law enforcement or public protection duties (police officers, fire fighters) are in the Protective category.

2020 WRS Required Contribution Rates

 
General/Teacher/Executive
Protectives
with Social Security
  2019 2020 2019 2020
Employee Contribution 6.55% 6.75% 6.55% 6.75%
Employer Contribution 6.55% 6.75% 10.55% 11.65%
Total Contribution 13.10% 13.50% 17.10% 18.40%

The 2020 contribution rates will apply to all paychecks paid in 2020; beginning with the January 2, 2020 paycheck for Faculty, Academic Staff and Limited Appointees paid monthly, and the January 2, 2020 paycheck for University staff paid bi-weekly. As a reminder, WRS contributions are taken on a pre-tax basis for state and federal tax purposes.

For more information, visit the WRS webpage on the UW System Employee Benefits website.

Source: UW System Human Resources

Submit Fiscal Year 2018-19 Leave Reports by September 2019

Faculty, Academic Staff and Limited appointees who have an active leave-eligible appointment are required to submit a leave report each month, whether or not leave is used. This is a reminder that all Leave Reports for fiscal year July 1, 2018 through June 30, 2019 must be submitted by September 2019.

Failure to submit all leave reports for the 2018-19 fiscal year by September 2019 will result in a reduction of employee sick leave hours. Even one unsubmitted leave report may reduce an employee’s sick leave balance. To review this policy:

Leave reports may be submitted electronically via the MyUW portal. Log into the MyUW portal for UW-Madison or for all other UW System institutions. Paper leave reports may also be submitted. Visit the Time and Absence Help Pages for assistance with reporting leave.

If you have questions, contact your Institutional Leave Administrator.

Source: UW Service Center

UW-Shared Services 'Look and Feel' Coming to MyUW

As an employee at one of the UW institutions, you are accustomed to using the MyUW portal to access various services related to your employment. Whether that is your timesheet, your earnings statements, your benefits enrollments or your personal information, the portal provides a ‘one-stop-shop’ for important information and tools that help enhance your experience of employment at the UW.

What you may not know is that much of what appears on the portal, and some of the employment-related email messages you receive, are provided by the UW Service Center. And what you probably don’t know is that the UW Service Center is now part of a brand-new organization – UW-Shared Services.

UW-Shared Services was created, as part of UW System President Ray Cross’s Commitment to Operational Reform and Excellence (CORE) initiative. UW-Shared Services will create opportunities for, greater efficiency and better service by standardizing, consolidating and streamlining administrative processes and services. More information about UW-Shared Services can be found on our website: https://uwss.wisconsin.edu/.

So, if you see some changes to the ‘look and feel’ of resources you access on the portal, don’t be alarmed. You might see some new colors, or some new fonts, on the pages you visit – but the services you’ve grown to rely on will still be there!

Here’s an example of what you might see in the future: UW Shared Services, University of Wisconsin logo

Source: UW Service Center

Accidental Death & Dismemberment Insurance

Did you know you can enroll, change or cancel coverage in the Accidental Death & Dismemberment (AD&D) insurance plan at any time?

The AD&D insurance plan offers affordable coverage in case of accidental death or dismemberment to UW employees and dependents who meet eligibility requirements. You can elect single or family (spouse/domestic partner and eligible children) coverage ranging from $25,000 to $500,000.

Benefits may be payable if you have an accident that results in loss of life, sight, speech, hearing, loss or use of certain limbs and/or permanent and total disability. The plan also includes travel assistance coverage through Zurich Travel Assist and identity theft coverage through CyberScout LifeStages Identity Management.

More Information on the AD&D plan is available on the UW System Employee Benefits website: Accidental Death & Dismemberment. To enroll, change, or cancel coverage, complete an Accidental Death & Dismemberment Insurance application. Return the completed application to your human resources office. Enrollments and changes in coverage are effective the first of the month on or following receipt of your application.

Source: UW System Human Resources

ALEX: Your Personalized Benefits Counselor

Have you visited ALEX to help you make the most of your benefit plans?

ALEX is an interactive benefits decision support tool that helps you understand the benefit plans offered to you and your family. Whether you’re a new employee or have been here a while, ALEX is available at any time.

ALEX includes all benefit plans available to eligible employees:

  • Health Insurance
  • Employee Assistance Program (EAP)
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Income Continuation Insurance (ICI)
  • Flexible Spending Accounts (FSA)
  • Health Savings Accounts (HSA)
  • Wisconsin Retirement System (WRS)
  • Tax-Sheltered Annuity (TSA) 403(b)
  • Wisconsin Deferred Compensation (WDC) 457

ALEX currently reflects the 2019 benefit plans and premiums. The tool will be updated this fall to reflect the benefit changes for 2020.

The 2020 Annual Benefits Enrollment (ABE) period will be September 30, 2019 – October 25, 2019. As we get closer to the ABE additional information will be provided.

We hope you will make it a habit to visit ALEX with your benefit questions.

Source: UW System Human Resources

Invest for College With Edvest

Saving for post-high school education may seem daunting, but with Edvest, Wisconsin’s 529 College Savings Plan, you can start making small contributions today for the future. Anyone – parents, grandparents, extended family members and friends – can set up an account for anyone else. An account can also be used to save for one’s own continuing education.

Edvest makes saving easy by offering low fees, a low minimum contribution of $15 per pay period, and tax deductions for Wisconsin residents (limitations apply). Distributions from Edvest funds are exempt from federal income tax when used for qualified expenses. You may have contributions to Edvest allocated from your paycheck as a direct deposit. Payroll deduction is not available.

Any individual can use these funds at universities, colleges, professional schools, technical colleges, and graduate programs across the country and even at some institutions abroad. Funds can cover tuition, books, room and board, computers, tablets, and many other expenses.

For more information and to open an account, visit the Edvest website.

Source: UW System Human Resources

Submit Leave Reports by June 30, 2019

Faculty, Academic Staff and Limited appointees who have an active leave-eligible appointment are required to submit a leave report each month, whether or not leave is used. With the end of the fiscal year quickly approaching, now is the time to make sure all leave reports for July 1, 2018 through June 30, 2019 have been submitted by June 30, 2019.

Leave reports may be submitted electronically via the MyUW portal. Log into the MyUW portal for UW-Madison or for all other UW System institutions. Paper leave reports may also be submitted. Visit the Time and Absence Help Pages for assistance with reporting leave.

While June 30, 2019 is the preferred submission date, failure to submit all leave reports for the July through June, 2018 fiscal year by September, 2019 will result in a reduction of employee sick leave hours. Even one unsubmitted leave report may reduce an employee’s sick leave balance. To review this policy:

If you have questions, contact your Institutional Leave Administrator.

Source: UW Service Center

Mid-Year Benefits Check-Up

Are family responsibilities, extra-curricular activities or work-related projects keeping you busy? With so much going on, it can be difficult to keep track of your preventive care or remember what resources are available to help manage your benefits. With that in mind, this article lists several reminders and tips to help you manage your benefits.

Health Insurance

  • Preventive health services are provided at no cost under the State Group Health Insurance plans. Review the services and schedule your preventive visit with your doctor.
  • If you are enrolled in State Group Health Insurance, you and your spouse (if covered) are eligible for the Well Wisconsin Incentive of $150 by completing three requirements by October 11, 2019. Get started today!

Pharmacy Benefits

  • Did you know that you can obtain up to a 90-day supply of some medications for just two copays through the mail order service? Visit the Pharmacy Benefits webpage for additional information regarding the various cost savings pharmacy benefits programs.
  • Create an online account with Navitus to view your medication history, locate participating pharmacies and/or compare costs of prescriptions at different pharmacies.

Dental Insurance
Did you know that oral diseases have been linked to diabetes, heart disease and stroke?

  • Diagnostic and preventive services are covered by the Uniform Dental Benefits at 100% if you are enrolled in State Group Health Insurance with dental. Find an in-network dentist and schedule a preventive visit for you and your covered dependents.

Vision Insurance
Eye exams can detect common vision problems and eye diseases that often have no early warning signs.

  • If you are enrolled in State Group Health Insurance, you and your covered dependents are eligible for an annual eye exam. Locate an in-network provider and schedule your appointment. Note: Out-of-pocket expenses will apply depending on your health insurance plan selection.
  • If you are covered by the vision insurance plan, you are eligible for additional vision benefits such as glasses and/or contact lenses. Locate an in-network provider and schedule your vision appointment today!

Flexible Spending Accounts (FSA)

  • View your FSA balance and file claims timely with TASC (the plan administrator). The last day to incur expenses is December 31, 2019.
  • Up to $500 will carry over to the next plan year (Health Care and Limited Purpose FSA’s only).
  • Login to your TASC account to determine if you have outstanding health care or limited purpose FSA claims that require documentation (substantiation). If so, substantiate them timely.

Health Savings Accounts (HSA)

  • If you are enrolled in the high deductible health plan, view your HSA balance online through your TASC account.
  • Furthermore, if you have outstanding balances with your health, dental and/or vision providers for qualifying health, dental and/or vision expenses, you may use your HSA debit card to pay those out-of-pocket expenses.
  • Since the HSA allows for a triple tax advantage (contributions, distributions and investment earnings), increase your HSA contribution anytime by submitting an HSA Contribution Change Form.

Retirement Savings Programs
Are you on track saving for your future? Below are the retirement savings programs available to you through the UW System.

  • Wisconsin Retirement System (WRS)
  • Tax-Sheltered Annuity 403(b) Program
  • Wisconsin Deferred Compensation (WDC) Program

Review the information and enroll or make changes to your retirement savings contributions today!

Remember, ALEX can help you understand the benefit plans offered to you through the UW System or visit the Employee Benefits webpage to learn more!

Source: UW System Human Resources

Summer Prepay Deductions: Continuing Insurance Coverage While on Summer Break

What are Summer Prepay Deductions?
If you are a 9-month employee returning to UW employment in the fall of 2019, or a 12-month employee with a contract that does not include work for one or more summer months, then additional insurance premiums should have been deducted from your April 1, May 1 and/or May 31 paychecks to continue your insurance coverage through the summer months. These additional insurance premiums are referred to as summer prepay deductions and are taken along with your regular monthly insurance deductions.

You must be expected to either return for the fall 2019 semester or continue employment in a summer service/summer session appointment to continue benefits coverage during the summer contract break.

Note: Employees in the United States working on a Visa, MUST maintain health insurance coverage during the summer months, or risk losing Visa eligibility. If you have questions about this requirement, contact your human resources office.

Confirming Your Summer Prepay Deductions
Check your spring 2019 earnings statements to verify if you had summer prepay deductions taken from your paychecks. Summer prepay deductions appear as a lump sum on earnings statements.

Deductions taken pre-tax (most medical-related premiums and a portion of State Group Life Insurance premiums) will be added together under ‘Prebtx’ and deductions taken post-tax (most life insurance premiums) will be added together under ‘Preatx.’ Regular benefit deductions for the month will continue to be listed under the plan name.

In the fall, 9-month employees’ regular insurance premium deductions will resume on the October 1, 2019 paycheck. Regular insurance premium deductions for 12-month employees will resume upon return from their summer work break.

What if I Did Not Have Summer Prepay Deductions Taken?
If you did not have summer prepay deductions taken and are returning in fall 2019, contact your human resources office immediately. If your insurance premiums are not collected through summer prepay deductions, you must be set up in benefits billing by your human resource office so a bill is generated for you.

Once your bill is generated, you must remit timely premium payments to continue your insurance coverage. If you do not take the steps to set up benefits billing, a bill will not be generated. If you do not pay for your insurance, it will be cancelled due to non-payment.

What Happens if You Have a ‘Status Change’ During the Summer?
Are you getting married this summer, adopting a baby, terminating employment? If you anticipate a status change during the summer, contact your human resources office immediately about the impact to your insurance benefits.

For example, if you are getting married and need to change from single to family health insurance coverage, you must submit a new health insurance application to your human resources office within 30 days of the date of your marriage. Your new spouse (and family) will be covered as of the date of the marriage. The new rate will be deducted from your prepayments according to the new level of coverage, and you may have to pay an additional portion of the premium if the coverage increases.

If your anticipated fall 2019 employment status changes, refunds may be issued for premiums paid beyond your coverage end date. Your coverage will end at the end of the month in which your employment terminates.

If you will be terminating employment, and will not return in the fall, contact your human resources office immediately to determine when your insurance coverage will end.

Questions
If you have questions, contact your human resources office.

Source: UW Service Center

Faculty, Academic Staff and Limited Appointees May Bank Unused Vacation for Future Use

Faculty, Academic Staff and Limited Appointees (FAASLI), with a 12-month appointment, are eligible to bank unused vacation after they have completed 10 fiscal years (July 1 through June 30) of employment. The Paid Leave Bank is also refer to as Banked Leave and is formerly known as Annual Leave Reserve Account (ALRA).

Twelve-month FAASLI are allocated vacation on a fiscal year basis. While they can carry unused vacation into the following fiscal year, the vacation must be used by the end of that fiscal year, or it will be lost. The option to bank unused vacation is a way to save vacation for future use.

How Much Vacation Can I Bank?
Twelve-month FAASLI are eligible to bank up to 40 hours of vacation per fiscal year after completing 10 fiscal years of employment, and up to 80 hours of vacation per fiscal year after completing 25 years of employment. The amount of vacation that can be banked is prorated for part-time employees.

There is no limit to the total number of hours (balance) that can be saved in the Paid Leave Bank and the hours do not expire.

When banking unused vacation, first the unused vacation allocation will come from any vacation carryover balance that you might have at the end of the fiscal year (June 30). If you bank more unused vacation than you had as vacation carryover, the additional hours to be banked will come from your vacation balance as of June 30.

When Can I Use The Vacation In My Paid Leave Bank?
With your supervisor's approval, you may use the vacation in your Paid Leave Bank at any time and it can be used in any circumstance in which you are allowed to use paid leave.

What If I Terminate Employment?
If you terminate employment any unused banked leave will be paid to you at your current wage rate.

To View Eligible Paid Leave Bank Hours
If you have a Paid Leave Bank account, you may view your balance by logging in to the MyUW portal for UW System institutions or for UW-Madison. Launch the Time and Absence app and click on the Leave Balances tab.

To review the vacation policies, see:

If you have questions, please contact your human resources office.

Source: UW Service Center

Earn Your $150 Well Wisconsin Incentive

Employees and spouses currently enrolled in the State Group Health Insurance program are eligible for the $150 Well Wisconsin incentive. The incentive program is administered by StayWell.

Complete the following three activities to reach your health and well-being goals and earn the $150 incentive:

  • StayWell health assessment
  • Health screening and submit the results to StayWell
  • StayWell Well-Being activity

In order to receive the incentive for 2019, activities must be completed by October 11, 2019.

Visit the StayWell portal at https://wellwisconsin.staywell.com to complete the health assessment, to get a list of Well-Being activities, and to schedule a health screening. You may also contact your institution’s benefit office for upcoming health screening dates and locations.

Once you complete all three activities, be sure to claim your incentive by October 25, 2019 by visiting the StayWell portal. You may elect to have the incentive instantly sent to you via email, or have a gift card mailed to your home address. The incentive is considered taxable income.

StayWell will send emails and home mailers throughout the year with information about the program. For additional details visit https://wellwisconsin.staywell.com or contact the StayWell HelpLine at (800) 821-6591.

Health information, including responses to the health assessment, are protected by federal law and will never be shared with The Department of Employee Trust Funds (ETF), the State Group Health Insurancep Program or your employer.

Source: UW System Human Resources

Update Your Address/Personal Information

You are strongly encouraged to review and update your Address/Personal Information. This includes your addresses, phone numbers, name, emergency contacts and disability/veteran status.

Student employees please be aware that you MUST update your address both in the UW Human Resource System (HRS) AND with your campus student information system. Instructions for updating your address in HRS are included below.

Employees who are Moving or Terminating UW Employment

It is especially important to update your information if you plan to move OR if you will terminate UW employment at the end of the semester. If you terminate employment, you will no longer have access to HRS to access documents such as your tax statements.

Why is it Important for All Employees to Update Address/Personal Information?

  • To make sure you receive important notices regarding benefits, paychecks, or UW employment.
  • To make sure your W-2 Tax Form is sent each January to the correct address (if you do not choose electronic only distribution or if you terminate employment).
  • Your employer may need to contact you.


To Review and Update Your Address/Personal Information in HRS

  1. Log into the MyUW portal for UW-Madison or for all other UW System institutions.
  2. Launch the Personal Information app.
  3. Review your information on the Personal Information page.
  4. Click on the Update My Personal Information link to update your information. 

Note: Updating information in the portal may not update information for your benefit plans. See instructions for changing your name or address for your benefits plans.

Pay check Direct Deposit

If you currently have direct deposit, and you will be terminating employment at the end of the semester, it is important that you do not close your bank account BEFORE your last check is direct deposited. Make sure you have received all payments from the UW before you close your account.

Questions?
Review the instructions on updating your personal information or contact your human resources office.

Source: UW Service Center

New Summer Leave Reporting Process Implemented June 2, 2019

A new, simplified summer leave reporting process was implemented June 2 for 9-month Faculty, Academic Staff and Limited Appointees (FAASLI) who have a Summer Session or Summer Service position.

Nine-month FAASLI who are employed over the summer months are required to complete monthly summer leave reports even if no leave was taken during this time period. Failure to report leave during the summer will result in a sick leave reduction. Refer to UPS Operational Policy: BN 3 Sick Leave (section 4.G.(3) and (7) for additional information.

To access the new leave reporting process, Log into the MyUW System portal. Launch the Time and Absence app and click on the new tab: Summer Appointment Leave Reporting. Note: All monthly employees will see the new tab even if they do not have a Summer Session or Summer Service position. If an employee without a summer appointment clicks on the new tab, it will simply indicate that no Summer Session/Service found. Twelve month FAASLI should continue to report all of their leave via the Request Absence tab.

Highlights of the simplified summer leave reporting process include:

  • One screen to record either sick leave taken or no leave was taken
  • Elimination of the need to select a specific job for entry purposes
  • Ability to enter summer leave beyond the summer period

Reference the tipsheet, Enter Summer Leave, for instructions on how to enter leave for the summer. If you have questions, contact your Institution Leave Administrator.

Source: UW Service Center

New Summer Leave Reporting Process Implemented June 2, 2019

A new, simplified summer leave reporting process was implemented June 2 for 9-month Faculty, Academic Staff and Limited Appointees (FAASLI) who have a Summer Session or Summer Service position.

Nine-month FAASLI who are employed over the summer months are required to complete monthly summer leave reports even if no leave was taken during this time period. Failure to report leave during the summer will result in a sick leave reduction.

To access the new leave reporting process, Log into the MyUW portal. Launch the Time and Absence app and click on the new tab: Summer Appointment Leave Reporting. Note: All monthly employees will see the new tab even if they do not have a Summer Session or Summer Service position. If an employee without a summer appointment clicks on the new tab, it will simply indicate that no Summer Session/Service found. Twelve month FAASLI should continue to report all of their leave via the Request Absence tab.

Highlights of the simplified summer leave reporting process include:

  • One screen to record either sick leave taken or no leave was taken
  • Elimination of the need to select a specific job for entry purposes
  • Ability to enter summer leave beyond the summer period

Reference the tipsheet, Enter Summer Leave, for instructions on how to enter leave for the summer. If you have questions, contact your Institution Leave Administrator.

Source: UW Service Center

Employee Assistance Program Webinars

The Employee Assistance Program (EAP), administered by FEI, provides UW employees and members of their household with confidential resources to address personal and/or work-related concerns. EAP services are offered at no cost to employees.

The 2019 Monthly Webinar Series is open for registration. Click here for webinar information and registration.


September 2019 Webinar: The Effects of Loneliness and Social Isolation

Date and Time: Wednesday, September 18, 2019 - 11:00am to 12:00pm Central Daylight Time

Description: Did you know that most lonely individuals are married, live with others and are not clinically depressed? Join us to learn how loneliness and social isolation can impact our health and longevity. Using a brain science perspective, we'll discuss the connection between loneliness and increased health risks including suicide.


October 2019 Webinar: Workplace Bullying: What, Who and How

Date and Time: Wednesday, October 16, 2019 - 11:00am to 12:00pm Central Daylight Time

Description: From the playground to the workplace, it seems that every bad behavior is considered bullying. By answering the "What, Who and How" questions that often go along with bullying, we will challenge common misconceptions about bullying behaviors and break related myths.


Webinar Registration: Registration is required. Click here to register. Follow the individual links on each webinar for registration.  Note: Employees must attend a webinar on their own time or consult with their supervisor for approval to attend.

Source: UW System Human Resources

Life Events and your Benefits

This article explains what qualifying life events are and the timeframe to make changes to your benefit plans if/when a qualifying life event occurs.

Will you experience a marriage, birth/adoption of a child or another qualifying life event in 2019?

A qualifying life event is a change in your personal situation. This could be a family change like a marriage, birth/adoption of a child, divorce, loss of other coverage or an employment change like a leave of absence or retirement.

Events like these may allow you to make changes to your benefit plans mid-year such as adding a dependent, enrolling in a plan you do not currently have, or cancelling coverage in a plan. If you are not sure if your event is considered a qualifying life event, review the Life Event webpage or visit ALEX, your personalized benefits counselor to help make this determination.

If you have a qualifying life event, when should you make changes to your benefit plans?

Mid-year life event changes are time-sensitive and typically need to be made within 30 days from the date of the qualifying life event. It is important to complete and submit the necessary paperwork to your human resources office in a timely manner.

What if you miss the 30-day window to make changes to your benefits mid-year?

If you miss the opportunity to make changes to your benefit plans mid-year, your next opportunity to make a change will be during the Annual Benefits Enrollment period. This period is held each Fall for coverage effective January 1 of the next calendar year.

You may also have another opportunity to make changes to your benefit plans mid-year if you experience a second or subsequent life event mid–year. For example, an employee gets married in January and does not make any benefits changes, then has an August employment change. The employee would have another 30-day window to make changes due to the August employment change.

Are you able to update your beneficiaries if you experience a qualifying life event?

Yes! Updating your beneficiary information does not require a qualifying life event. You may update your beneficiaries at any time throughout the year. Some of the plans that have beneficiaries are the life insurance plans, the health savings account and the retirement plans. Review the Beneficiary webpage for additional beneficiary information.

Reminder: You typically have just 30 days from the date of the qualifying life event to make changes to your benefit plans. Complete your research now so you know what to expect once your qualifying live event occurs.

Source: UW System Human Resources

Review Your Beneficiary Designations

When was the last time you reviewed your beneficiary designations? Naming someone as beneficiary is an opportunity to pass a financial interest to your loved ones after you’re gone. If it’s been a while since you’ve reviewed your beneficiary designations, or if you have experienced a major life event such as a marriage, divorce or birth of a child, now may be a good time to review your designations.

To see which benefit plans you are enrolled in, log into MyUW for UW-Madison or for all other UW System institutions. Go to the Benefit Information app and click “Launch full app.” Review the “Coverage” column on the “Summary” page to determine the plans you are enrolled in (“waive” indicates you are not enrolled). To see additional plans, click “Next” at the bottom of the screen. Then compare the plans you are enrolled in to the list below. These are the benefit plans that have benefits payable to beneficiaries:

  • State Group Life Insurance
  • Individual & Family Life Insurance
  • UW Employees, Inc. Life Insurance
  • University Insurance Association Life Insurance
  • Accidental Death & Dismemberment (AD&D) Insurance
  • Health Savings Account (HSA)
  • Wisconsin Retirement System (WRS)
  • UW Tax-Sheltered (TSA) Annuity 403(b)
  • Wisconsin Deferred Compensation (WDC) 457

Next, go to the UW System Beneficiary Information page to print the applicable beneficiary form(s). Note: Some of the plans may allow you to update your beneficiary designations online.
Once you have completed the appropriate forms, send them directly to the benefit plan listed on the form (not to your human resources office).

If you do not remember who you have listed as a beneficiary for your benefit plans, you can simply submit a new beneficiary designation. The beneficiary designation on file at the time of your death is binding in the payment of your benefits. If you do not have a beneficiary designation on file when you pass away, your benefits will be paid out according to standard sequence. Go to the UW System Beneficiary Information page to learn more about standard sequence.

Source: UW System Human Resources

Well Wisconsin Webinar on May 8, 2019

Well Wisconsin, administered by StayWell, is the uniform wellness program offered as part of the State of Wisconsin Group Health Insurance program. This program is voluntary and provided at no cost to employees and spouses enrolled in the State Group Health Insurance program. The program offers resources to help employees achieve their health and well-being goals.

Next Webinar: Practicing Self-Compassion

Date and Time: Wednesday, May 8, 2019 - 12:00 pm to 12:30 pm Central Standard Time

Description: Many of us instinctively beat ourselves up for failing to meet our goals, but there is an alternative. Find out how self-compassion facilitates goal pursuit by helping us regulate our emotions and maintain or believe in our ability to change.

Registration: To register, visit wellwisconsin.staywell.com and go to Webinars. Note: Employees must attend a webinar on their own time or consult with their supervisor for approval to attend.

Source: UW System Human Resources

2019 Benefits ID Cards

Are you using the appropriate benefit ID cards at your office visits or dental appointments? The appropriate benefit plan ID cards should be presented at office visits, urgent care visits, emergency room visits, the pharmacy as well as dental and vision appointments. This article will explain which ID card to present for which types of services.

State Group Health Insurance
Your health insurance plan ID card should be presented at office visits, urgent care visits, emergency room visits, routine eye exam services and during any other appointments that involve healthcare services.

Pharmacy Benefits
If you are enrolled in the State Group Health Insurance Program, you will have a separate ID card to use for pharmacy benefits. The pharmacy benefits are administered by Navitus; therefore, you should present your Navitus ID card when you visit a pharmacy to pick-up prescriptions. Contact Navitus at 1-866-333-2757 to request a new ID card or go to www.navitus.com for a temporary ID card.

Uniform and Supplemental Dental Insurance
Effective January 1, 2019, the Uniform Dental and Supplemental Dental Insurance plans are all administered by Delta Dental. There are separate ID cards for the Uniform Dental and Supplemental Dental Insurance plans. Present both Delta Dental ID cards at your dental appointment(s) if you are enrolled in the Uniform Dental Insurance plan as well as one of the Supplemental plans.

Go to www.deltadentalwi.com to print a dental insurance plan ID card. If you have created an account with Delta Dental, click the Sign In link in the upper right hand corner, or if you have not set up an account with Delta Dental, click the Register link. Once you are logged into your account, in the right hand navigation click ID Card. A screen will show your Information Card that can be printed. You may also contact Delta Dental at 800-236-3712 to request your plan ID cards.

Vision Insurance
VSP, the vision insurance plan administrator, does not issue ID cards. Employees enrolled in vision insurance should notify their vision provider that they have VSP vision insurance when they schedule their vision appointment. The provider will then contact VSP to verify coverage. Employees should also bring their Employee ID with them to their appointment. This will help their vision provider verify coverage with VSP.

Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
The Health Care Flexible Spending Account (FSA), Limited Purpose Flexible Spending Account (LPFSA) and Health Savings Account (HSA) are all administered by TASC. Use your debit cards for these accounts as follows:

Contact TASC at 1customercare@tasconline.com or 844-786-3947 to request a new debit card.

Review Your Cards for Accuracy
Review the ID cards for accuracy. If there are errors or if you have not received your 2019 benefit plan ID cards, contact the benefit plan directly to request them.

Source: UW System Human Resources

WRS Annual Statement of Benefits Available in the MyUW Portal

UW employees covered by the Wisconsin Retirement System (WRS) in 2018 can now view their annual WRS Annual Statement of Benefits in the MyUW portal. Log into the MyUW portal for UW System institutions or for UW-Madison.

Launch the Benefit Information module and click on the Statements tab. Choose “2018 ETF Annual Statement of Benefits (WRS) Issued 2019” to view or print your statement.

Understanding Your Statement
The WRS Annual Statement of Benefits includes 2018 earnings and service, years of creditable service as of January 1, 2019, retirement benefit projections, separation benefit, death benefit, and primary beneficiary designation(s) for your WRS account.

The Department of Employee Trust Funds (ETF) has resources available to assist you in understanding your Statement of Benefits. Review and verify each section of your statement using these resources as a guide.

  • An introductory letter and explanation which highlights important information on the statement.
  • The ETF Statement of Benefits web page providing resources including a sample statement, statement FAQ, and an explanation of the statement.
  • Live Webinar: Topics include WRS contributions, vesting status, years of service, and what happens to your account if you die before taking a benefit. Registration is required for the webinar dates below: 
    • April 25, 2019, 11:00 a.m. – 11:30 a.m.
    • May 1, 2019, 6:00 p.m. – 6:30 p.m.
    • May 8, 2019, 10:30 a.m. – 11:00 a.m.
    • May 14, 2019, 12:00 p.m. – 12:30 p.m.

Reviewing Your Beneficiaries
It is important to review your WRS account primary beneficiary (ies) on your statement. If there are no beneficiaries listed on your statement, it may be that you do not have a beneficiary designation on file, or your designation was made before 1998 (beneficiaries added before 1998 are not listed on your statement). It is recommended that if you do not have a beneficiary designation listed on your statement that you complete a Beneficiary Designation Form.

Death benefits are paid according to the most recent valid beneficiary designation form on file with ETF prior to an individual’s death. Your beneficiary information does not automatically change when a significant life event occurs, such as a divorce or a marriage. You may add, change or remove beneficiaries by completing a Beneficiary Designation form (ET-2320) or Beneficiary Designation-Alternate form (ET-2321). Mail your completed beneficiary designation directly to ETF at the address listed at the top of the form.

Questions?
If you have questions about your statement, contact your human resources office.

Source: UW Service Center

Employees and Approvers to Receive Missing Leave Report Reminders

Starting in April, and monthly thereafter, employees with missing leave reports and approvers who have leave requests pending approval will receive an email reminding them to take action. The email will be sent from the uwsystemhr@uwsa.edu address.

The missing leave report email reminders have been developed in an effort to reduce employee sick leave reductions.

All Faculty, Academic Staff and Limited appointees who have an active leave-eligible appointment are required to submit a leave report each month, whether or not leave is used. This report may be submitted either electronically or via a paper leave report.

Failure to submit timely leave reports will result in a reduction of employee sick leave hours. Even one unsubmitted leave report may reduce an employee’s sick leave balance. To review this policy:

Questions should be directed to your Campus Leave Administrator.

Source: UW Service Center

Long-Term Care Insurance Available to UW Employees

Long-Term Care Insurance covers services that are typically not covered by health insurance, but are vital for a patient, such as assistance with activities of daily living (walking, eating, bathing, etc.). This type of insurance provides financial protection from the rising costs of long-term care. Coverage for care in non-institutional settings such as assisted living, adult day care, and in-home care is also available.

Review Long-Term Care Insurance for plan eligibility and enrollment information.

Each year, the Long-Term Care Insurance plan, authorized by the Department of Employee Trust Funds (ETF), may distribute one advertisement piece to employees. This year, ETF is distributing a Long-Term Care Insurance Update prepared by HealthChoice, the plan vendor.

For questions contact HealthChoice at 1-800-833-5823 or info@healthchoice.com. Visit www.healthchoice.com/request.php to request an information packet.

Source: UW System Human Resources

State Group Life Insurance Annual Premium Update

Each year, State Group Life Insurance premiums are updated on April 1. For University Staff (paid bi-weekly), the premium update will be reflected on the March 28, 2019 paycheck. For Faculty/Academic Staff/Limited Appointees (paid monthly), the premium update will be reflected on the April 1, 2019 paycheck.

Current enrollees in the State Group Life insurance program can review their updated premiums at this link: State Group Life Premium Notice. Additionally, current enrollees in the program were sent an email with a link to this customized web page.

State Group Life Insurance premium and coverage levels are based on:

  • An employee’s highest calendar year of eligible earnings
  • An employee’s age as of April 1 each year
  • The coverage level the employee has elected

Employees who have changed age categories, or have had a salary change since April 1, 2018, will have a premium change effective April 1, 2019.

Premium Increase

Effective April 1, 2019, in addition to the annual premium update, there is also a premium increase for the first time in many years. Whether or not an employee will experience a premium increase will depend on his/her age.

Employees in higher age ranges may have a slight premium increase. Employees in lower age ranges may not see an increase at all. View State Group Life insurance premiums and age ranges.  Please note the premiums for spouse and dependent coverage are not changing.

The premium increase was approved by the Group Insurance Board which oversees the administration of the State Group Life insurance program.

Questions?

For general information about the State Group Life insurance plan, visit the State Group Insurance plan page or visit ALEX. If you have questions about the premium update or increase, contact your human resources office

Source: UW Service Center

Duplicate Tax Statements

Tax statements (Form W-2, 1095-C, 1042-S*, etc.) for the current and previous four years are available for active employees in the MyUW portal. To print duplicate tax statements, log into the portal for UW System institutions or for UW-Madison. Launch the Payroll Information module and choose the Tax Statements tab. Statements for 2015 through 2018 are available.

Please note that tax statements from 2017 and prior do not include Social Security numbers. If you require a tax document that displays your Social Security number, or you need a statement from a year prior to 2015, you may request a duplicate tax statement by completing a Duplicate Tax Statement Request.

*1042-S Requests: If you have a Glacier account, your 2018 1042-S form is now available in Glacier. For those without a Glacier account, 1042-S forms were mailed in early March and will be available on the MyUW portal after March 26.

Duplicate Tax Statement Fee Information

Previous year (2018) requests: processed at no charge. Requests will be accepted and processed after the following dates:

  • W-2: After February 15
  • Fellowship Letters: After March 1
  • 1042-S: After March 15

Request for years other than previous year:

  • Requests for duplicates from 2-5 years ago are $5.00 per form, per year
  • Requests for duplicates from before 6 or more years ago are $10.00 per form, per year

Submit a check, cashier's check or money order payable to the University of Wisconsin for the correct dollar amount. Mail the check to: UW Service Center, 660 W. Washington Ave., Suite 201, Madison, WI 53703.

Duplicates will not be processed or issued without payment. Please allow 10 days for processing.

Source: UW Service Center

Summer Prepay Insurance Premium Deduction Schedule for 2019

Summer prepay insurance premiums will be deducted from April 1, May 1, and/or May 31 paychecks, along with regular monthly insurance premium deductions, for the following employee groups:

  • Academic (9-month) employee who will be returning to UW employment in the fall of 2019
  • Academic (9-month) employee with a summer service/summer session appointment

ATTENTION VISA HOLDERS: Employees in the United States working on a Visa, MUST maintain health insurance coverage during the summer months, or risk losing Visa eligibility. If you have questions about this requirement, contact your human resources office.

Why are Summer Prepay Insurance Premiums Deducted in the Spring?
The additional summer prepay insurance premium deductions are taken to continue an employee’s insurance coverage through the summer (contract break) months. These additional premium deductions must be taken in the spring, along with regular monthly premium deductions, since insurance premiums are not deducted from summer service/summer session earnings.

What if an Employee’s Employment Status Changes?
If an employee’s summer 2019 or fall 2019 employment status changes after they have already had summer prepay deductions, they may receive refunds for the summer prepay deductions. If an employee will be terminating employment, and will not return in the fall, they should contact their human resources office for assistance in determining their employment termination and insurance coverage end dates.

Employees who anticipate that they will experience any other status change; marriage, adoption, birth, divorce, etc., should contact their human resources office so they understand the impacts to their insurance benefits.

What if an Employee does not Have Summer Prepay Insurance Premiums Deducted?
If an employee does not have summer prepay deductions taken in the spring, and then has a summer session/summer service appointment, they will be billed directly for payment of the additional premiums due to provide them with insurance coverage during the summer months. Payment must be made by the billing invoice due date to insure that insurance benefits are not canceled due to non-payment. If benefits are canceled due to nonpayment, the next opportunity to add the insurance benefits may be during the fall 2019 Annual Benefits Enrollment period with an effective insurance coverage date of January 1, 2020.

2019 Summer Prepay Deduction Schedule

Important: Most employees will have deductions taken according to this schedule. Human resources offices can assist employees whose deduction schedule may vary from the schedule below based on appointment, summer employment, fall return date, or termination date.

Paychecks on Which Premiums will be Taken Insurance Premiums to be Taken
April 1, May 1, May 31 Health and other insurance deductions for programs in which you are enrolled.* Regular premium deduction PLUS one summer premium deduction.
May 1 Income Continuation Insurance deduction Regular premium deduction PLUS two summer premium deductions.
May 31 Income Continuation Insurance deduction Regular premium deduction PLUS one summer premium deduction.

 * Does not include Flexible Spending Account (FSA) or Health Savings Account (HSA) deductions. These deductions are calculated based on a 9-month schedule for academic (9-month) employees.

* Does not include Tax-Sheltered Annuity (TSA) and Wisconsin Deferred Compensation (WDC) deductions. 

* Opt-Out Incentive and Health Savings Account (HSA) employer contribution will continue to be processed during the summer months.

How Will Summer Prepay Appear on Earnings Statements?
Employees should review their earnings statements to ensure that their insurance deductions are accurate for their situation. Summer prepay will appear as a lump sum amount on earnings statements. Deductions taken pre-tax (most medical-related premiums and a portion of State Group Life Insurance premiums) will be added together under ‘Prebtx’ and deductions taken post-tax (most life insurance premiums) will be added together under ‘Preatx.’ Regular benefit deductions for the month will continue to be listed under the plan name.

For questions, please contact your human resources office.

Source: UW Service Center

America Saves Week, February 25 – March 1, 2019: Set a Goal. Make a Plan. Save Automatically.

America Saves Week – February 25 to March 1, 2019 – is here! The University of Wisconsin is promoting the America Saves Week campaign and is dedicated to helping you set a savings goal and make a plan to reach that goal.

See the events and resources on the UW System America Saves Week website. The website also includes links to interactive webinars, videos, planning and budgeting resources, and handy tips and information on saving and financial wellness. During America Saves Week there are in-person workshops at all UW institutions on a range of topics from protecting your credit score to managing cash flow – all you have to do is register!

Source: UW System Human Resources

America Saves Week, February 25 – March 1, 2019: Set a Goal. Make a Plan. Save Automatically.

America Saves Week is your opportunity to commit—or recommit—to saving for today and for your retirement.

America Saves is a national campaign that encourages individuals and families to assess their savings and take financial action. The University of Wisconsin is promoting the America Saves Week campaign.

Go to the UW System’s America Saves Week website to register for in-person workshops and live webinars, and for other resources like videos, handy tips and information on saving and financial wellness.

The easiest and most effective way to save is automatically - the UW Tax-Sheltered Annuity (TSA) 403(b) Program can help you do this and invest for your long-term goals. If you already participate in the program, consider increasing your contributions. If you are not a TSA Program participant, sign up today. Through the TSA Program you can invest a portion of your income for retirement on either a pre-tax basis, an after-tax basis (Roth), or a combination of both.

Don’t let the prospect of having to decide how to invest your retirement money scare you off. Just participating is more important than selecting the perfect investments. If you need help understanding the investment options available in the program contact the provider(s) you choose to contribute to.

Start Small, Think Big. Remember, when you are getting started, no contribution is too small. Even if you only set aside one percent of your salary in the UW TSA 403(b) Plan, that’s an important start. You can start with only $8 per pay period if you’re paid bi-weekly or $20 per month if you are paid monthly. Over time, your contributions will add up. Even small amounts of savings can help you in the future. Save automatically in the UW TSA 403(b) Program.

Source: UW System Human Resources

Reminder: March 31 Deadline for Filing 2018 Flexible Spending Account Claims

Employees enrolled in the Health Care, Limited Purpose and/or Dependent Day Care Flexible Spending Accounts (FSA) for the 2018 plan year have until March 31, 2019 to submit claims to TASC, the FSA administrator, for reimbursement.

FSA claims may be submitted as follows:

For efficient processing, remember to include the appropriate IRS required supporting documentation with your claim(s) submission.

Carryover Reminder: Up to $500 of unused funds in a 2018 Health Care FSA may carry over into a 2019 Health Care or Limited Purpose FSA account (even if you did not enroll in the FSA during the 2019 Annual Benefits Enrollment period). Unused funds greater than $500 on March 31, 2019 will be forfeited.

There is no carryover provision for the Dependent Day Care FSA.

For questions, contact TASC at 1-844-786-3947 or 1customercare@tasconline.com.

Source: UW System Human Resources

ALEX: Your Personalized Benefits Counselor

The UW System used ALEX for the fall, 2019 Annual Benefits Enrollment (ABE) period. The ABE period has ended for 2019; however, ALEX is here to stay!

ALEX, your personalized benefits counselor, can help you understand the benefits plans and options that are offered to you and your family. Whether you’re a new employee or have been with the UW System for several years, ALEX is available to anyone at anytime. Even if you don’t have a current enrollment opportunity, ALEX can be a helpful tool. For example, have you thought about making your dental appointments for 2019? Visit ALEX to determine how services will be covered under the dental plan you selected for 2019.

ALEX reflects the 2019 benefit plans and premiums. Additionally, ALEX includes information about the life insurance plans, Income Continuation Insurance, the Wisconsin Retirement System (WRS) and the supplemental retirement plans [Tax-Sheltered Annuity (TSA) and Wisconsin Deferred Compensation (WDC)].

We hope you will make it a habit to visit ALEX with your basic benefit plan questions.

Source: UW System Human Resources

Telemedicine Available to State Group Health Subscribers

Have you ever wished you could seek basic medical care from the comfort of your own home?
If so, the telemedicine/telehealth (used interchangeably) services added to the State Group Health Insurance Program effective January 1, 2019 may allow you to do so.

What is telemedicine/telehealth?
The remote diagnosis and treatment of patients by means of electronic communication. This means that for non-emergent medical care, you may be able to access care through video chat or a virtual house call. Through telemedicine, a doctor may be able to recommend treatment, prescribe medication, refer you to a specialist or tell you, based on your symptoms, if you should see a doctor in-person. Note: These services vary among the carriers in the State Group Health Insurance Program.

Why should you consider telemedicine services?
With telemedicine services, you may receive care quicker and it may be more convenient than going to your doctor’s office or to urgent care. They are also typically less expensive than an office visit or urgent care visit.

How will your telemedicine/telehealth service be covered by your State Group Health Insurance?
How the service is covered will depend on which plan design you are enrolled in.

  • Health Plan: If you are enrolled in this plan, telemedicine services are covered at 100%.
  • High Deductible Health Plan (HDHP): If you are enrolled in the HDHP, you will need to meet your deductible first, then these services will be covered at 100%. This is necessary in order to comply with Health Savings Account (HSA) eligibility requirements as well as the coverage mandates under the Affordable Care Act (ACA).

How can you obtain additional information regarding telemedicine services?
Generally, health plans offer telemedicine services through their online portals. If you’re unable to find telemedicine information through your health insurance plans online portal, contact your health insurance plan directly by calling the tollfree number on your health plan ID card.

Source: UW System Human Resources

America Saves Week, February 25 – March 1, 2019

America Saves Week registration is open!

America Saves Week, a national campaign encouraging savings and financial planning, is February 25 – March 1, 2019. The University of Wisconsin is promoting the America Saves Week campaign and has many resources and events planned to promote financial wellness and help UW employees expand their financial knowledge.

Take a look at the UW System’s America Saves Week website which lists all of the events planned at UW institutions. Events may include on-site workshops, live webinars, counseling sessions, and credit consultations. Events are presented by the Tax-Sheltered Annuity (TSA) 403(b) providers – Fidelity, T. Rowe Price, TIAA, Ameriprise and Lincoln – along with financial institutions such as Summit Credit Union and UW Credit Union. All events are at no cost to you – but you must register!

America Saves Week will keep you motivated with information, tips, and reminders to help you reach your financial goals. The America Saves Week campaign is an opportunity to commit—or recommit—to saving for today and for the future. Saving is more than just a good idea. It’s possible!

Source: UW System Human Resources

Well Wisconsin Program 2019 Updates

Employees and spouses currently enrolled in the State Group Health Insurance Program are eligible for an annual $150 wellness incentive (administered by StayWell). A Well Wisconsin webinar highlighting features of the 2019 program will be offered on Wednesday, February 13 from 12-12:30 pm. To register, visit wellwisconsin.staywell.com.

To earn the $150 incentive, participants are required to complete three activities by October 11, 2019:

  1. Submit 2019 health screening results.
  2. Take the StayWell health assessment.
  3. Complete a StayWell well-being activity.

There are two new well-being activities being offered in 2019:

  • Sleep Well is a challenge to support participants with improving their overall sleep. It requires completing an eight-week challenge and post-assessment.
  • Short digital workshops which include an article, short video and quiz. Completing one workshop counts as a well-being activity.

For more information about the Well Wisconsin program, scheduling a health screening, taking the health assessment, well-being activities and the StayWell mobile app, visit wellwisconsin.staywell.com, or contact the StayWell HelpLine at 800-821-6591.

Throughout 2019, StayWell will send emails and home mailers to employees with information about the program.

Source: UW System Human Resources

Updated Income Continuation Insurance Premiums Effective February 1, 2019

Income Continuation Insurance (ICI) premiums are updated annually on February 1. Updated premiums for University Staff (paid bi-weekly) will be reflected on the February 14, 2019 paycheck. Updated ICI premiums for Faculty/Academic Staff/Limited Appointees (paid monthly) will be reflected on the March 1, 2019 paycheck.

If you are currently enrolled in the ICI program, visit the ICI Premium Notice web page for your personalized updated premium amount. Current enrollees were sent an email January 18 directing them to this customized web page.

Several factors determine your premium amount:

  • For University Staff: the ICI premium is based on 2018 earnings reported to the Wisconsin Retirement System (WRS), sick leave balance/usage as of December 22, 2018 and current ICI category.
  • For Faculty/Academic Staff/Limited Appointees: the ICI premium is based on 2018 WRS-reported earnings and the selected ICI elimination period.

Please note: The ICI annual premium update effective February 1 is based on 2018 earnings and does not reflect any enrollments made during the ICI Deferred Enrollment period which began in January and ends March 1, 2019. Employees who are eligible to participate in the ICI Deferred Enrollment period received notification about their opportunity via an email sent January 19.

A complete list of ICI premiums and plan information is available on the ICI plan page. If you have questions, contact your human resources office.

Source: UW Service Center

Income Continuation Insurance Deferred Enrollment Available Through March 1, 2019 for Eligible Employees

The Income Continuation Insurance (ICI) program is an ‘income replacement’ benefit plan that replaces up to 75% of your gross salary if you are unable to work due to a short or long-term disability.

If you are not currently enrolled in ICI, you may be able to enroll during the Annual ICI Deferred Enrollment opportunity through March 1, 2019. If you are currently enrolled in the ICI plan and have Standard ICI coverage, you may be eligible for Supplemental ICI coverage. Eligible employees were notified by email on January 18 from the UW System HR (uwsystemhr@uwsa.edu) email address.

Please see the Income Continuation Insurance section of the UW System Employee Benefits website for more information regarding eligibility and income continuation insurance benefits.

To apply for coverage through the Deferred Enrollment opportunity, you must complete an Income Continuation Insurance Application (ET-2307) and return it to your human resources office on or before March 1, 2019. ICI coverage elected through deferred enrollment will be effective April 1, 2019.

If you have questions, contact your human resources office.

Source: UW Service Center

W-2 Forms (Wage and Tax Statements) Now Available Online

The 2018 W-2 Forms (Wage and Tax Statements) are now available online.  Employees who did not elect ‘electronic consent only’ by January 11, 2019 will also receive a paper copy of the W-2 mailed to them via U.S. mail by January 31, 2019.

View and Print the 2018 W-2-Form: View/print 2018 W-2 Form

  1. To access your W-2 Form online, you must be connected to a University of Wisconsin network either directly or through VPN.
  2. Log into the MyUW portal for UW System institutions or for UW-Madison.
  3. On the Payroll Information tile click the Tax Statements button.
  4. On the Tax Statements page, click the red View 2018 W-2 button.
  5. Before accessing your W-2 Form, you will be required to:
    • Enter the last 4 digits of your Social Security Number
    • Enter your date of birth
    • Check the ‘I agree’ box and click SAVE
    • Click the Next button in the upper right corner. The next button will not appear until the information you have entered is verified by the system.
  6. Your 2018 W-2 Form includes your Social Security number. Use caution when printing your W-2 in a ‘public’ environment. Do not send your W-2 Form via email.
  7. Once you have viewed/printed your W-2, close your browser before exiting the page.

Important: If the values you enter in the identify fields do not match those found in the HR system, you will receive an error message. Please contact your HR/Payroll office to validate these fields. You will have three attempts before a 1 hour lockout occurs, and your page is disabled. After 6 unsuccessful attempts, you will be hard-locked out of the system, and you will need to contact your IT helpdesk for assistance.

If you experience an issue viewing your W-2 Form, see help with pop-up blockers. To view and print 2017 W-2 Forms (or earlier years), see: View/print 2017 W-2 Forms 2017 (or earlier years)

Availability of Other Tax Forms (1095-C, 1042-S, Fellowship/Scholarship Letter)
Some employees will also receive additional tax forms from the University (1095-C, 1042-S, Fellowship/Scholarship Letter). The 1095-C Form will be available online in late January. Employees who did not elect ‘electronic consent only’ by January 11, 2019 will also receive a paper copy of the 1095-C Form mailed to them via U.S. mail by January 31, 2019.

The 1042-S Forms will be available online in the MyUW portal in March. Employees who have chosen electronic delivery through the Glacier System may have access to their forms earlier; others will have them mailed to their home address. The Fellowship Letter is typically available in February.

Filing Your Taxes
Employees should use their W-2 Form, not their final 2018 earnings statement, to file taxes. Some employees have had adjustments made to their 2018 taxable earnings since the last 2018 payroll was paid. These employees may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

The Internal Revenue Service (IRS) will begin accepting returns on January 29, 2019 for the 2018 tax filing season. Employees may want to consider filing their return as soon as all tax forms are received to minimize the chance of a fraudulent return being processed using their Social Security number, or Individual Tax Payer Identification number. More information is available on the IRS website.

Additional Resources

If you have questions, contact your Payroll office.

Source: UW Service Center

Save the Date! America Saves Week February 25 – March 1, 2019

America Saves Week is coming soon! UW System is encouraging your financial wellness by promoting the America Saves Week campaign, which encourages individuals and families to save for their financial goals! Visit the UW System America Saves Week website for more information.  Registration for these no-cost events opens Monday, February 4!

Source: UW System Human Resources

Saving 1% More

Many financial planners recommend that you should be saving 15% of your annual income for retirement - are you?

If you are, great!

If not, 15% may seem a little intimidating, but don't worry, there are easy ways you can begin increasing how much you save for retirement without breaking the bank. Consider increasing your UW Tax-Sheltered Annuity (TSA) 403(b) contribution by 1%. With this increase you may hardly notice a change in your take-home pay, BUT it could translate to tens of thousands of dollars to use in retirement (depending on future market values).

If you are eligible, your Wisconsin Retirement System (WRS) benefit is a great tool in saving for retirement, but contributing to the UW TSA can also help.

If you are already contributing to the UW TSA and want to see how you are doing in saving for retirement, sign up for an individual counseling session with your provider. You can do this by visiting Counseling Sessions under the Education section of the UW TSA website.

If you are not currently contributing to the UW TSA Program, there is no time like the present to enroll! Visit the UW Tax-Sheltered Annuity (TSA) 403(b) website for information on the plan and on how to enroll.

Source: UW System Human Resources