HR, Payroll and Benefits News

2023 Benefits Highlights

The Annual Benefits Enrollment (ABE) period is September 26 - October 21, 2022. This is your annual opportunity to enroll in or make changes to most benefits for the upcoming calendar year. Changes made during ABE are effective January 1, 2023. Below are some benefits highlights for 2023.

State Group Health Insurance
The health plan designs (health plan and high deductible health plan), and most health plan components (deductibles, copayments, and coinsurance) will remain the same. Employee premium information will be available prior to ABE.

Health Plan and High Deductible Health Plan
As previously announced, WEA Trust will no longer be a carrier option in the health insurance program for 2023. This includes WEA Trust East, WEA Trust West - Chippewa Valley, WEA Trust West - Mayo Clinic.

These health insurance carriers will be additional options available to you for 2023. Each will offer a health plan and a high deductible health plan option.

  • Common Ground Healthcare Cooperative
  • Dean Health Plan – Prevea360 West & Mayo Clinic Health System
  • Group Health Cooperative (GHC) of Eau Claire - River Region
  • HealthPartners - Southeast
  • Security Health Plan

Some health insurance carriers will have name changes.

  • Dean Health Plan - Prevea360 will change to Dean Health Plan - Prevea360 East
  • Group Health Cooperative (GHC) of Eau Claire will change to GHC of Eau Claire - Greater Wisconsin
  • HealthPartners will change to HealthPartners - West

All other health insurance carriers will continue to be offered for 2023.

Access Plans
The Access Health Plan and Access High Deductible Plan which offers nationwide coverage will continue to be available. Dean Health Plan is the new carrier for the Access Plans replacing WEA Trust.

Uniform and Preventive Dental Insurance Plans
These plans provide coverage for preventive dental services, most basic dental services, and orthodontia services (up to age 19). Both plans will continue to be offered. Employee premium information will be available prior to ABE.

Supplemental Dental Insurance Plans
The Select and Select Plus plans provide coverage for major and restorative dental services. One of the plans (Select Plus) covers orthodontia services for children and adults. You may enroll in one supplemental dental insurance plan. Employee premiums will remain the same for 2023.

Vision Insurance Plan
The vision insurance plan provides coverage for an annual eye exam and materials (contacts and/or glasses). Employee premiums will remain the same for 2023.

Accident Insurance Plan
This plan will help cover expenses by providing a lump sum payment to you for specific injuries due to an accident. For 2023, cash benefit payment amounts for most covered injuries due to an accident will increase. In addition, cash benefit payments will be added for surgical anesthesia, joint replacement, and modifications to home and/or vehicle. This plan includes an Accidental Death & Dismemberment component. Employee premiums will remain the same for 2023.

Pre-tax Spending and Savings Accounts
Below are the pre-tax spending and savings accounts maximum contribution amounts for 2023.

  • Healthcare Flexible Spending Accounts (FSAs): $2,850
  • Dependent Day Care Account: $2,500 or $5,000 (depending on tax filing status)
  • Parking & Transit Accounts: $280 (monthly amount)
  • Health Savings Accounts: $3,850 for single health insurance; $7,750 for family health insurance

The Healthcare FSAs and Parking & Transit Accounts will have an annual minimum contribution requirement of $50 starting in 2023.

The Healthcare FSA carryover limit will increase to $570. The Dependent Day Care Account does not have a carryover provision. The Parking & Transit Accounts and Health Savings Account have unlimited carryover.

Next Steps
Watch for emails in September for more information including action required, premiums, and other benefits available to you. Virtual benefits sessions will be available to help you understand the changes and your options for 2023.

Posted: 08/26/2022 (2022-08-26 08:48:43)

Source: UW System Human Resources

Submit Leave Reports by September 30, 2022 to Avoid Sick Leave Reduction

Faculty, Academic Staff and Limited appointees (who have or had an active leave-eligible appointment) are required to submit monthly leave reports for each appointment, whether or not leave is used. Employees are required to report leave on or before the day the leave is taken, or if no leave is taken, to enter a “No Leave Taken” at the end of the month.

Missing leave reports must be entered by September 30, 2022 for fiscal year July 2021 through June 2022.

Failure to submit leave for fiscal year 2022 will result in a permanent reduction of sick leave hours.

Even one unsubmitted leave report will reduce an employee’s sick leave balance resulting in less sick leave available to use if needed. Long term, a reduction of sick leave hours will result in fewer hours available to use for the Sick Leave Credit Conversion Program which allows employees to pay for health insurance in retirement.

How do I Know if I have Missing Leave Reports?

Employees with missing leave reports receive email reminders every two weeks listing their missing reports. Employees may also check for missing leave reports at any time in the MyUW portal.

Resources

If you have questions, contact your Institution Leave Administrator.

Source: UW System Human Resources

Bank Unused Vacation Hours

Faculty, Academic Staff and Limited Appointees with a 12-month appointment have an annual opportunity to bank unused vacation after completing 10 or more fiscal years (July 1 through June 30) of continuous service. The deadline to bank unused vacation allocated in fiscal year 2021-22 is September 30, 2022.

Instructions for viewing your leave balances and banking unused vacation are available in the Banked Leave Conversion Tipsheet. Vacation and carryover balance hours that are eligible to be banked may be viewed beginning July 1.

How Much Vacation Can You Bank?

Years of Continuous Service Hours That Can be Banked *
First 10 Years 0
10+ to 25 Years 40
25 Years and Over 80
* The amount of vacation that can be banked is prorated for part-time employees.

There is no limit to the total number of hours (balance) that can be retained in your Banked Leave account. Once vacation is banked the hours do not expire.

When Can Banked Leave Be Used?
With your supervisor’s approval, banked leave hours may be used whenever you are allowed to use paid leave.

What If You Terminate Employment?
Unused banked leave hours will be paid to you at your wage rate at termination.

Resources:

If you have questions, contact your Institution Leave Administrator.

Posted: 06/27/2022, 09/06/2022; Moved to Featured Articles: 09/14/2022

Source: UW System Human Resources

Deadline To Earn Your Well Wisconsin Program Incentive

Earn your $150 Well Wisconsin Program incentive* by completing a health assessment, health check, and one well-being activity by October 14, 2022.

Health Assessment: Log into the WebMD website and answer the assessment questions online. The assessment will take approximately 10-15 minutes.

Health Check: Choose from the below options to complete this requirement:

  • Biometric Screening: Check the WebMD website for clinics located near you. Or request an at-home screening test kit by logging into the WebMD portal or contacting WebMD via phone. Test kits must be requested by September 16, 2022.
  • Health Care Provider Form: Report your height, weight, and blood pressure from a visit with your health care provider. Your health care provider does not need to sign this form.
  • Preventive Dental Exam: Get a dental cleaning to meet this requirement.
  • Health Coaching Call: Discuss your current health with a WebMD health coach, set well-being goals and explore solutions to help you attain your goals.

Well-being Activity: Select an activity from the WebMD website and get it done!

Once you have completed your three activities, your gift card will automatically be mailed to the address you have on file with the UW System.

* You are eligible to earn the $150 Well Wisconsin Program incentive if you are enrolled in the State Group Health Insurance Program. Spouses are also eligible if they are enrolled in the State Group Health Insurance Program.

To learn more, review the UW System Well Wisconsin Program web page.

Source: UW System Human Resources

Register for your Flu Vaccine Appointment

Protect yourself this flu season by getting your annual flu vaccination!

The Well Wisconsin Program offers workplace flu vaccine clinics because rolling up your sleeve now is better than a nasty illness later. Flu vaccinations are free and voluntary for employees and spouses enrolled in the State Group Health Insurance Program.

To receive a flu vaccination, you should:

  • Pre-register
  • Present your health insurance ID card at your appointment
  • Complete the digital consent form (available online after you register for your appointment)
  • Wear a mask to your appointment, if local guidance requires it (nurses administering the vaccine will wear masks)

The flu vaccination will protect against the more likely causes of flu illness during the upcoming season, including the H1N1- strain of influenza. The vaccine is preservative-free. The vaccine is not recommended if you:

  • Are allergic to eggs or egg products
  • Have an active neurological disorder
  • Have a fever, acute respiratory or other active infection/illness
  • Are pregnant (contact your physician to discuss if you should get the vaccine)

To register for your appointment, go to the Well Wisconsin Program website, either log in or create an account, then scroll down to find the Get Your Flu Vaccination tile, and click Register.

For more information:
• About the flu vaccine clinics hosted by the UW System institutions: Flu Vaccine Clinics
• About the flu vaccination: www.cdc.gov/flu 

Source: UW System Human Resources

Choosing Between a High Deductible Health Plan Versus Non-HDHP

The Annual Benefits Enrollment (ABE) period is September 26-October 21, 2022. ABE gives you the opportunity to enroll in or make changes to most benefits for coverage effective January 1, 2023. It is important to select the health insurance plan design and health insurance carrier that best fits your needs.

To help you prepare for ABE, the following information highlights the similarities and differences of the High-Deductible Health Plan (HDHP) and Non-HDHP.

Similarities between the HDHP and Non-HDHP

  • In-network preventive services are covered at 100 percent.
  • Federally required preventive drugs are covered at 100 percent.
  • Both have a deductible.
  • In-network coinsurance is 10 percent (the amount you pay after the deductible for specific services; the plan pays the remaining 90 percent).
  • In-network providers will provide lower out-of-pocket expenses than out-of-network providers.
  • Both allow participation in the Well Wisconsin program to earn a $150 wellness incentive.
  • Both provide an opportunity to include coverage for preventive dental services.
  • Both offer nationwide out-of-network coverage through the Access plans.

Differences between the HDHP and Non-HDHP

  • HDHPs have lower premiums (the amount deducted from your paycheck).
  • HDHPs include a tax-deductible Health Savings Account (HSA) for you to contribute to, to help you prepare for out-of-pocket expenses.
  • HDHPs include an employer contribution to the HSA (up to $750 for single coverage, $1,500 for family coverage).
  • Non-HDHPs have lower deductibles.
  • Non-HDHPs have a deductible for medical services and a separate deductible for pharmacy benefits. HDHPs have a deductible that includes medical services and pharmacy benefits.
  • Non-HDHPs have an out-of-pocket limit for medical services and a separate out-of-pocket limit for pharmacy benefits. HDHPs have a combined out-of-pocket limit that includes medical services and pharmacy benefits.

For more information, review the UW System Employee Benefits website.

Source: UW System Human Resources

University Insurance Association (UIA) Life Insurance Annual Premium to Change January 1, 2023

The annual premium for the University Insurance Association (UIA) Life Insurance plan will increase from $24.00 to $38.40 effective January 1, 2023. The increase, approved by the UIA Board, will maintain the financial integrity and benefit coverage levels of the plan. This is the first premium increase to the UIA plan since 1967.

The UIA plan provides decreasing term life insurance to eligible Faculty, Academic Staff and Limited Appointees. Employees who meet the minimum monthly salary threshold on January 1 are automatically enrolled in the plan. For the 2023 plan year the minimum monthly salary threshold is $2,952.

Resources
University Insurance Association Life insurance web page

Questions
If you have questions after reviewing the available information, contact your institution benefits contact.

Source: UW System Human Resources

WRS News Online, September 2022

September 2022 Edition
External link: https://etf.wi.gov/news/wrs-news-online/issue/18856

Previous Issue: WRS News Online, May 2022

Source: WI Dept of Employee Trust Funds

WEA Trust To Exit State Group Health Insurance Program

WEA Trust announced on June 1, 2022, they will no longer offer health insurance after this year. In the State Group Health Insurance Program all current WEA Trust network areas and offerings will no longer be available to employees after January 1, 2023.

If you are currently enrolled in the State Group Health Insurance Program and have WEA Trust as your insurance carrier, your health insurance will continue with WEA Trust through the end of 2022. During the Annual Benefits Enrollment (ABE) this fall you will need to choose a new health insurance carrier effective for January 1, 2023. As the ABE time frame nears you will receive information about available insurance carriers for the coming year.

WEA Trust is one of several health insurance carriers available in the State Group Health Insurance Program for the Health Plan and High Deductible Health Plan. WEA Trust is the carrier available for the Access Health Plan and Access High Deductible Health Plan.

The Wisconsin Department of Employee Trust Funds (ETF) is responsible for negotiating with insurance carriers to ensure that employees across the state have access to high quality insurance providers and health care options.

WEA Trust includes:

  • WEA Trust East
  • WEA Trust West - Chippewa Valley
  • WEA Trust West - Mayo Clinic
  • Access Plan by WEA Trust

Resources:

Source: UW System Human Resources

Over-the-Counter COVID-19 Test Coverage Information

Effective January 15, 2022, UW System employees covered under the State Group Health Insurance Program can purchase over-the-counter COVID-19 diagnostic test kits at no cost.

If you purchase test kits at a pharmacy in the Navitus network, your tests will be covered without any out-of-pocket costs. To locate an in-network pharmacy, go to https://etf.benefits.navitus.com/, then:

  1. Click the blue box for the health insurance plan you are enrolled in,
  2. Click “pharmacy search” on the left side of your screen,
  3. Select 2022 as the plan year, and
  4. Enter the zip code for the city where you would like to purchase your test kit.

If the pharmacy you are looking for does not appear online after you follow the above steps, or you would like help locating an in-network pharmacy, contact Navitus at (866) 333-2757.

If you purchase test kits at a pharmacy that is not in the Navitus network, from a retail store, online, or at your provider’s office, you can submit a claim form to Navitus for reimbursement.

Note: Coverage limits and exclusions apply.

For more information, review ETF's Over-the-Counter COVID-19 Test Coverage Information web page.

Source: UW System Human Resources