HR, Payroll and Benefits News

Earn Your $150 Well-Being Incentive

If you are enrolled in the State Group Health Insurance program, you may earn a $150 well-being incentive through the Well Wisconsin program, administered by WebMD.

To earn the incentive, complete a health assessment, a health check and one well-being activity by October 14, 2022.

The Well Wisconsin program provides tools and resources to help you set well-being goals, track your progress, and stay motivated toward earning your incentive.

Start Earning Your Incentive with WebMD

  • Login or create an account on the WebMD ONE website or
  • Download the Wellness at Your Side mobile app through the App Store or on Google Play (code: SOWI)

The WebMD ONE website and Wellness at Your Side mobile app is where you will track your progress toward earning the well-being incentive.

Privacy: Your privacy is important. Whether you are completing the health assessment, health check or speaking with a WebMD health coach, WebMD is committed to protecting your privacy. Watch the privacy video for additional information.

Review the Well Wisconsin Program web page to learn more about the program.

Source: UW System Human Resources

Update Address/Personal Information Before End of Spring Semester

Now is the time to review and update your address if it has changed, or if you will terminate UW employment at the end of the spring semester. This will ensure that your tax forms and other documents are mailed to the correct address.

When you terminate employment, you will no longer have access to the MyUW portal to access your tax forms.

It is also important to make sure your Personal Information is up to date (name, emergency contacts, phone numbers, etc.).

For reviewing and updating your Personal Information, including your address: review Videos and Tipsheets

Please note:

  • Student employees must also update their address in their campus student information system.

  • If you have direct deposit and will terminate employment at the end of the spring semester, make sure you have received all UW payments before closing your account.

If you have questions, contact serviceoperations@uwss.wisconsin.edu.

Source: UW-Shared Services, Service Operations

WRS Statement of Benefits Available

The Wisconsin Retirement System (WRS) Statement of Benefits as of January 1, 2022, is now available on the MyUW portal for employees covered by the WRS in 2021.

To view your statement, log in to the portal for UW System institutions or UW-Madison. Launch the Benefit Information tile and click on the ETF WRS Statements of Benefits tab.

Your statement Includes 2021 earnings and service, retirement benefit projections (if vested), separation benefit, death benefit and employee and employer contributions.

Resources

Important Beneficiary Reminder

It is recommended that you review the beneficiaries listed on your WRS Statement of Benefits and if a beneficiary is not listed, complete a Beneficiary Designation form.

Death benefits are paid according to the most recent Beneficiary Designation form on file with Employee Trust Funds (ETF) prior to your death. Your beneficiary does not automatically change due to a life event, such as divorce or marriage.

If you do not have a beneficiary designation on file, death benefits will be paid according to the statutory standard sequence in effect on the date of death.

To add, change or remove beneficiaries complete a Beneficiary Designation form (ET-2320) or Beneficiary Designation-Alternate form (ET-2321) and mail the completed form to ETF.

Questions?

If you have questions about your statement after reviewing the available resources, contact your institution benefits contact.

Source: UW System Human Resources

Summer Prepay Insurance Premium Deductions

Summer Prepay premiums are deducted from spring paychecks to maintain insurance coverage between academic years for employees who do not work one or more months during the summer (contract break) and are expected to return in the fall.

Summer prepay deductions are in addition to regular insurance premium deductions. Employees will receive monthly emails with the estimated summer prepay deduction amounts.

Faculty, academic staff, limited appointees, student assistants and employees-in-training enrolled in State Group Health and other insurance programs will have summer prepay deductions if:

  • Their academic (9 month) or annual (12 month) contract does not include work during one or more summer months; and
  • They are expected to return to benefits eligible employment on or before the start of the fall semester; and
  • They are eligible to maintain insurance coverage through the summer months.

For detailed information on which plans summer prepays are deducted, the deduction timeline and how life events (employment or family status changes) could affect deductions, review:

If you have questions, contact your institution benefits contact.

Source: UW System Human Resources

June 30 Deadline to Use Carryover Vacation and Holiday Hours

The deadline for Faculty, Academic Staff and Limited Appointees to use carryover vacation, personal and floating legal holiday hours is June 30, 2022. Schedule and use this leave by June 30, 2022, or it will be lost.

Paid leave is granted to Faculty, Academic Staff and Limited Appointees in annual basis appointments on a fiscal year basis (July 1 - June 30).

Faculty, Academic Staff and Limited Appointees

Paid Leave Type Year Granted Deadline to Use
Personal Holiday July 1, 2021 - June 30, 2022  (2021-22 Fiscal Year) June 30, 2022
Floating Legal Holiday Hours December 25, 2021
January 1, 2022
June 30, 2022
Vacation Hours July 1, 2020 - June 30, 2021  (2020-21 Fiscal Year) June 30, 2022

University Staff Employees

As a reminder, paid leave is granted on a calendar year basis.

  • Personal Holidays granted January 1, 2022, must be used by December 31, 2022.
  • Floating Legal Holidays (January 1, December 24, December 31, 2022) must be used by December 31, 2022.
  • Vacation granted January 1, 2021, must be used by December 31, 2022.

Resources:

WRS News Online, May 2022

May 2022 Edition
External link: https://etf.wi.gov/news/wrs-news-online/issue/18611

Previous Issue: WRS News Online, January 2022

Source: WI Dept of Employee Trust Funds

Telemedicine: Get Medical Care Fast

Would you like to seek basic medical care from the comfort of your own home? The telemedicine services in the State Group Health Insurance Program may allow this option.

What is telemedicine?
Telemedicine, also known as telehealth, is the remote, virtual diagnosis and treatment of patients. This means you may be able to access non-urgent medical care through video chat or a virtual house call. Through telemedicine, a doctor may recommend treatment, prescribe medication, or tell you to see a doctor in-person (based on your symptoms).

By using telemedicine, you may receive care quicker and it may be less expensive than an office or urgent care visit.

Preparing to Use Telemedicine:

1. Watch the Get Medical Care When You Need It Fast video to help you determine if telemedicine will meet your needs.

2. Review ETF’s Telemedicine Options web page to learn about the different types of telemedicine.

3. Prepare for setting up telemedicine services from your health insurance carrier (such as, downloading a mobile app).

    • Login to your health insurance carrier’s online portal or
    • Contact your health insurance plan carrier by calling the phone number on your health insurance plan ID card.

4. If applicable, download the mobile app.

5. Complete the Get Ready For Care worksheet to help you plan for when telemedicine will not meet your needs (for example: primary care physicians office, urgent care facility).

Source: UW System Human Resources

Employee Well-Being Webinars

To live well, it is important to take care of your physical, emotional, and financial well-being. One of the ways to do that is by increasing your knowledge about various aspects of your well-being through webinars.

Below are several well‐being webinars available to help keep your well-being on track! Most of the webinars require registration and are 30-60 minutes. Visit the UW System Human Resources Well-being Webinars web page for the registration links and to find more webinars.

Well WI Radio Podcast: Stress Management
Vendor: WebMD (Well Wisconsin Program Administrator)
Date and Time: On demand
Description: The Well Wisconsin Radio podcast focuses on topics of health and well-being discussed with experts from around the state of Wisconsin. Join host, Morgan Meinen, as she talks with Health Coach Alicia Canavera from WebMD. During this episode, they will discuss understanding stress, the effects it can have, and how to ease stress to allow you to live a more fulfilling life. Tune into this episode to learn more.

Assessing the Mental Health of Adolescents and Young Adults
Vendor: Kepro (Employee Assistance Program Administrator)
Date and Time: Wednesday, May 11, 2022 - 12:30 pm
Description: Life can be challenging for adolescents and young adults with all of the choices they have and stressors they encounter while attempting to discern their identity. Join this webinar to learn about the key indicators of mental health challenges and get suggestions for improving mental health. During this webinar, you will also learn how to reduce stress and feelings of isolation.

529 Day
Vendor: Edvest
Date and Time: Monday, May 23, 2022 - 11:30 am
Description: Edvest is Wisconsin’s 529 College Savings Plan. It allows you to save for your child’s (or anyone’s) K-12 and post-high school education expenses. Attend this webinar to learn about the many benefits such as, a state income tax deduction, tax-free growth on qualified withdrawals, and flexible investment choices.

Take the time to manage your well-being! To get started, visit the UW System Human Resources Well-being Webinars web page.

Webinar attendance is on your own time. Consult with your supervisor for approval to attend during working hours.

Source: UW System Human Resources

2022 Benefit ID Cards

Are you using the right benefit ID card when you see your doctor, pick up a prescription, visit the dentist, or get your eyes checked? Make sure you have your ID cards prior to needing them. Then, be sure to use the right ID card to save you time and prevent issues later.

State Group Health Insurance ID Card
Present your health insurance ID card for the following visits including telehealth, virtual, office, urgent care, emergency room, and any other visit/appointment that involves healthcare services.

If you did not receive your ID card or need to request a new one, contact your health insurance carrier directly. The phone numbers for the health insurance carriers are listed in the Health Benefits Decision Guide (page 18).

Pharmacy Benefits ID Card
If you are enrolled in the State Group Health Insurance Program, you will have a separate ID card to use for pharmacy benefits. Navitus administers the pharmacy benefits. Present your Navitus ID card when you:

  • Visit a pharmacy to pick-up your prescriptions or
  • Request prescriptions through mail order

Go to the Navitus website to request or print a new ID card or contact Navitus at (866) 333-2757 to request a new ID card.

Uniform and Supplemental Dental Insurance ID Cards
Delta Dental administers the Uniform Dental and Supplemental Dental Insurance plans. There are separate ID cards for the Uniform Dental and Supplemental Dental Insurance plans. Present both ID cards at your dental appointments if you are enrolled in more than one plan.

Go to the Delta Dental website to print an ID card. If you already have an account with Delta Dental, click the Sign In link. After you login, your ID card will appear on the right. Click the link to download to save an electronic version of your ID card.

If you do not already have an account with Delta Dental, or do not recall your login credentials, contact Delta Dental at (800) 236-3712 to have them mail your ID cards to your home address.

Vision Insurance ID Card
DeltaVision/EyeMed administer the vision insurance. If you are enrolled in vision insurance, present your DeltaVision/EyeMed ID card at your vision appointment.

Go to the DeltaVision/EyeMed website to print a vision insurance plan ID card.

  • If you already have an account, enter your login information, then click Sign In
  • If you do not already have an account, click the Need to Register link

After you login, go to the Account tab and select Print My ID Card. Contact DeltaVision/EyeMed at (855) 544-6035 to have them mail your ID cards to your home address.

Payment Card: Health Care Flexible Spending Account (FSA), Limited Purpose FSA, Health Savings Account, Parking Account
Optum Financial administers these accounts. After you enroll, you will be issued a single payment card even if you are enrolled in multiple accounts. Click the links below to review eligible expenses for each account.

Contact Optum Financial at (833) 881-8158 to request a new payment card.

Review Your Cards for Accuracy
Review your ID cards for accuracy. If there are errors, contact your institution benefits contact. If you have not received your ID cards, contact the insurance carrier directly.

Source: UW System Human Resources

Updated State Group Life Insurance Premiums Effective April 1, 2022

State Group Life Insurance premium rates will increase for most age categories effective April 1, 2022. There is no change to the premium rates for spouse and dependent coverage.

View Your Updated Rates
Employees who are currently enrolled in the State Group Life Insurance program can view their updated 2022 premiums at State Group Life Premium Notice. Any change in premium will be reflected on the March 24, 2022, paycheck.

Annual Premium Update
In addition to the premium rate increase, your State Group Life Insurance premiums may also change effective April 1, 2022, if either or both your age category and salary changed since April 1, 2021. Coverage levels are based on:

  • Your highest calendar year of eligible earnings,
  • Your age as of April 1 each year, and
  • Your elected coverage level(s).

The UW System contributes towards the cost of your State Group Life Basic and Supplemental Insurance coverage. You pay the full cost of Additional, Spouse and Dependent coverage.

Questions
Review the 2022 State Group Life Insurance premiums.

For general plan information, review the UW System Employee Benefits State Group Life insurance web page. If you have questions after reviewing the available information, contact your institution benefits contact.

Source: UW System Human Resources

Over-the-Counter COVID-19 Test Coverage Information

Effective January 15, 2022, UW System employees covered under the State Group Health Insurance Program can purchase over-the-counter COVID-19 diagnostic test kits at no cost.

If you purchase test kits at a pharmacy in the Navitus network, your tests will be covered without any out-of-pocket costs. To locate an in-network pharmacy, go to https://etf.benefits.navitus.com/, then:

  1. Click the blue box for the health insurance plan you are enrolled in,
  2. Click “pharmacy search” on the left side of your screen,
  3. Select 2022 as the plan year, and
  4. Enter the zip code for the city where you would like to purchase your test kit.

If the pharmacy you are looking for does not appear online after you follow the above steps, or you would like help locating an in-network pharmacy, contact Navitus at (866) 333-2757.

If you purchase test kits at a pharmacy that is not in the Navitus network, from a retail store, online, or at your provider’s office, you can submit a claim form to Navitus for reimbursement.

Note: Coverage limits and exclusions apply.

For more information, review ETF's Over-the-Counter COVID-19 Test Coverage Information web page.

Source: UW System Human Resources